UPTON PARISH COUNCIL
Your attendance is requested at:
a Meeting of Upton Parish Council in the Village Hall on
Tuesday, 11th September 2007 at 8.00 pm
AGENDA
1. Apologies – received from Mr J Dickens.
2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda). Reminder to Members of the requirement to complete and return the Register of Members’ Interests and the Gifts/Hospitality Register.
3. Minutes of meeting of Upton Parish Council held on Tuesday, 10 July 2007 and
minutes of extraordinary meeting of Upton Parish Council held on 16th August 2007.
4. Matters Arising:
9/1/07 Stream Road Issues
8/5/07 Spring Rocker
8/5/07 Replacement goal posts
8/5/07 Village of Year competition
10/7/07 Energy Saving Initiative
5. County Councillor’s Report
6. District Councillor’s Report
7. Villagers’ Forum
8. Parish Transport Representatives Report. Review of subsidised bus services June 2008.
9. Reports from Councillors’ on areas of responsibility
i) Roads and Footpaths
ii) Recreation Ground
iii) Village Hall
iv) Planning
v) Young Parishioners
vi) Communications and other amenities
vii) NAG
viii) UKAEA Stakeholders Committee
ix) Playground Management Committee
10. Finance
(i) Proposal 1, Mr M Brown
I propose that the following be added to our Financial Regulations and that the implementation date be backdated to 3rd May 2007.
Expenses
The Parish Council shall pay expenses as follows :-
A car user allowance of 20p per mile shall be offered to all councillors or parishioners undertaking journeys on behalf of the council.
Reimbursement of bus, train or taxi fares shall be offered to all councillors or parishioners undertaking journeys on behalf of the council.
Councillors or parishioners may claim any identifiable out-of-pocket expenses including telephone calls, postage, stationary or any other materials required to undertake duties on behalf of the council.
All claims to be submitted to the Finance Officer and be approved by the Finance Officer and a member of the council before payment.
ii) Invoices for payment since last meeting
Wicksteed Leisure – Rocker for children’s playground – £1092.75 (paid)
Berinsfield Community Business – 3 cuts of recreation ground during August – £332.34
Oxfordshire Assn of Local Councils. Course on planning £23.50
Clerks’ salary & expenses, + £20 for villagers’ tea party, & £18.85 parts for repair of 6 aside goalpost, paid by clerk on personal credit card. Total (£344.25)
Vale of White Horse – uncontested parish election – costs incurred £64.22
iii) Financial transactions since last meeting
Donation of £25 from Mr W Betts towards playground
Receipt from HM Customs, refund of VAT. £101.72
Interest at Bank (July) £38.45.
13. Training and Seminars
i) District Council Reception 17th Sept Abbey Hall Abingdon.
ii) Parish Liaison Meeting 27th Sept Larkmead School Abingdon.
iii) How local councils fit into planning system. Wed 10 October, Civic Hall, Ms Drew to attend.
14. Correspondence recently received
Government Office: Regional spatial strategy for the South East – publication of the panel report – report available from clerk on CD
Vale of White Horse (VWH): Review of polling districts and places
Correspondence between a parishioner and HSE re dangerous occurrence across footpath
Farming & Wildlife Advisory Group (FWAG) Autumn Newsletter
VWH, Town & Parish Council Code of Conduct
VWH, Agenda for Standards Committee for information
VWH, Vacancy for a member on the independent remuneration panel.
15. Village of the Year
Requests for talks
Use of awards
Date of Next Meetings:
Parish Council Meeting – November 13th 2007
Clare Lightfoot, Clerk
Tel: 01235 850486
4th September 2007
Notes on declaration of interest:
(i) any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered;
(ii) with the exception of the circumstances listed in paragraph 9(2) of the Local Code of Conduct for Members, a Member with a personal interest also has a prejudicial interest if it is one which a Member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Member’s judgement of the public interest. In such circumstances, the Member must withdraw from the meeting room, and should inform the Chairman accordingly;
it is not practical to offer detailed advice during the meeting on whether or not a personal interest
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