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A Meeting of Upton Parish Council in the Village Hall on Tuesday 19th July 2011 at 8.00 pm

AGENDA

1. Apologies received from Councillor Lilly

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered.

3. Minutes of meetings held on 17th May, and extraordinary meetings held on 31st May and 21st June 2011.

4. Matters arising:

a) Parish Council Meeting on 17th May:

i) High Voltage Cable

ii) Roundels in Chilton Road – ongoing

iii) Aims & Objectives 2011/2012

iv) Caravan Rally review

b) Extraordinary meeting held on 31st May & 21st June

i) Upton News – taken under 9(v)

5. PCSO’s report

6. District Councillor’s Report

7. Planning

i) UPT/10932/3 – Proposed ground floor cloakroom, Fieldside House – permitted.

ii) UPT/16188/1 - Proposed new single and 2 storey extension and demolition of existing garage and conservatory, Brookside – permitted.

iii) issues raised by parishioners relating to Fieldside and Hitherto

8. Villagers’ Forum

9. Reports from Councillors on areas of responsibility

i) Roads and Footpaths – OCC agree payment of £337.50 for footpath maintenance

ii) Amenities including Recreation Ground

  • QEII Field status
  • Weed treatment
  • Lawn sweeper

iii) Young Parishioners including Play Area

iv) Village Hall

v) Communications

vi) Volunteer Group

vii) N.A.G.

viii) UKAEA Stakeholders Committee

ix) Parish Transport Rep

10. Administrative matters:

i) Reallocation of duties

ii) Timetable for discussions

iii) Councillor’s expenses

iv) Emergency Continuity Planning

11. Finance

i) Invoices for payment since last meeting

a. Clerk’s salary gross £321 (less PAYE £80.25) = £240.75 + expenses £54.95

b. HMRC – payment of clerk’s deducted tax (April-July) £160.50

c. OALC planning course, 3 attendees fees – £108* already paid

iv) Receipts since last meeting:

Bank interest May 43p, June 46p
VAT refund May £7.29, June £14.67
Donation from Uptonogood £3,000

12. Correspondence recently received

i) letter from Ben Lott suggesting Scarecrow Trail as fundraiser for Playground

ii) invitation to Civic Service – October

13. Date for next meeting

Set date for Annual Parish Meeting

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