Agenda for Extraordinary Meeting 24th April 2017

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 Extraordinary Meeting of Upton Parish Council in Upton Village Hall Meeting Room, Monday 24th April 2017 at 6.00 pm.


  1. Apologies for Absence
  2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.

  1. Planning Application Discussion

            3.1 P17/V0837/FUL

Land adjacent to Hakkas Brook, Main Street, West Hagbourne.

Change of use from agricultural to garden.

Deadline 20.04.17 (extended to 25th April)

3.2 P17/V0792/FUL

Development work at Inghams Farm, Chilton Road, Upton.

Apex extension to the side & mirror existing hay/straw barn.

Deadline 22.04.17 (extended to 25th April)

  1. Finance

4.1 Donation to Home Start of £25 (cheque to be signed)

4.2 OPFA Membership renewal £40 (cheque to be signed)

  1. Update on UPC web site information
  • Model Publication Scheme – EC to update (action pending).
  • Standing Orders – minor amendments agreed, EC to issue updated version. Emailed to UPC 6.4.17
  • Financial Regulations – minor amendments agreed, EC to issue updated version. Emailed to UPC 6.4.17.
  • Budget Estimates – replaced by cashbook. EC to ensure new & old cashbooks updated on web site. EC to update.
  • Financial Reserves – replaced by cashbook. As Budget Estimates above. EC to update.
  • Aims & Objectives – leave 16-17 as is and create new ones for 17-18. With SF 29.3.17
  • Planning Application Procedures – updated and approved. EC to send for updating on web site. Sent to BR to update web site 10.4.17.
  • Risk Assessment – KM to update.
  • Contracts – all agreed the PC did not have any contracts so document to be removed. EC to update.
  • Asset Register – 15/16 version available? New goal posts to be added. ACTION SF to send new version to EC
  • Gifts & Donations. EC to check previous cashbooks & update, then to SN to check. (Action pending).
  • Risk Register – with KM to create new version. ACTION KM
  1. Date of next Upton Parish Council Meeting

APM Wednesday 26th April 2017, 7.15 for 7.30pm in the village hall.

AGM Monday 22nd May 2017 date and time TBA, village hall meeting room.

Regular Parish Council Meeting Monday 17th July 8pm, village hall meeting room.

Liz Cooper

Clerk to UPC

18th April 2017

Tel:  01235 798038