You are hereby invited to attend a meeting of Upton Parish Council at 6pm on Monday 17th July 2017 in the village hall meeting room.
E Cooper, Clerk to Upton Parish Council, 12.7.17
AGENDA
- To note or receive apologies for absence.
- Waite, J Shelley
- To record declarations of interest from councillors regarding items on the agenda.
- To approve the minutes of the following meetings:-
– 20th March 2017
– AGM 22nd May 2017
Note:- Any changes to the minutes need to be agreed by vote.
Also see table of action points below.
- To hear Clerk’s Report
- To discuss financial update
- To discuss overview of work
- To discuss information contained within clerk’s email dated 12th June refers.
- To hear representations from the public
- To receive reports from District & County Councillors
- Waite – written report
- To consider planning applications:-
P16/V0580/FUL – amendment no.1
Land adjacent & to the rear of the George & Dragon, Reading Rd, Upton. Engineering works – levelling north east area to provide training school/ménage (TBC).
- To agree conditions of use, plus update on the state of repair of the UPC marquee.
- To consider ways of reducing rubbish left on rec
- To agree remaining items to be published under Parish Council on village web site
- Gifts & Grants
- Risk Assessment
- Assets Register
- To approve expenditure
Clerk expenses. Total for the period 13.6.17 – 17.7.17 £18.76
- To discuss current year audit and future internal audit
- AOB
Note:- No decisions can be made under AOB. This is for information only or items for the next meeting.
Date of next meeting:-
Monday 18th September 2017, 6pm in the village hall meeting room.
| Meeting 20.3.17
Minute Ref |
Action | Who By | Clrd / Cfwd |
| 4 | UPC vacancies – 2 individuals were named – RT/SF to spk individuals | RT/SF | |
| 7.2 | Defib machine (note – action taken over by DR) | RT | |
| 7.7 | Summer Town & Parish Forum
Wednesday 12th July 6-9pm in Wantage |
RT said could possibly attend | |
| 7.8 | Go Active Gold – investigate any Upton involvement. | EC | |
| 7.9 | Upton News Updates – ongoing | EC | Clrd |
| 7.10 | Emergency Contact for UPC – RT to send updated version to EC. | RT | |
| 7.11 | UPC document storage file – bring up to date. | EC | Clrd |
| 8.1 | Reconciliation of cashbook to end of year. | EC | Clrd |
| 8.2 | Draft budget 17/18 | EC | Clrd |
| 8.3 | UPC pension arrangements | SF | Clrd |
| 8.4 | Transparency code – UPC web site updates
See agenda above for outstanding documents |
All | |
| 8.5 | UPC Councillors & Clerk training
EC to investigate courses |
EC | |
| 8.6 | Internal audit – see agenda item above | EC | Clrd |
| 8.7 | AGM / APM meetings | EC | Clrd |
| 9 | Planning applications | EC | Clrd |
| 10.3 | Updated meeting timetable sent to all | EC | Clrd |
| AGM 22 May 2017 | Action | Who By | When |
| 5 | New councillor courses? | EC | |
| 7 | Copy of 2016 AGM mins to all cllrs | EC | |
| 9 | Resurfacing pump track | DR | |
| 10.1 | Annual governance statement – add minute ref to internal audit | EC | Clrd |
| 10.2 | Aims & objectives – copy to CP & web site | EC | Clrd |
| 10.5ii | Clerk to provide details of additional hours | EC | Clrd |
| 10.5iii | Clerk to supply information in support of revision of hours | EC | Clrd |
| 10.6 | Make accounts available on web site | EC | Clrd |
| 10.7 | Clerk to apply for training course (27/6) & renew Insurance. | EC | Clrd |
| 10.8i | Look into potential grants & consult villagers on potential new toddler play area. | SF | |
| 10.8ii | Consultation re extending car park | SF | |
| 10.8iii | To spk PCSO re speeding problems in village | CP | |
| 10.8iv | Increased signage around village hall & rec. | SF | |
| 10.8v | Spk B Rippon re CCTV | SF | |
| 10.8vi | Defib | DR | |
| 12.1 | Unauth dog training on rec | CP | Clrd |
| 12.2 | Spk John Lightfoot re classic car/bike event | SF | |
