Agenda for Meeting 17th July 2017

Warning: mysql_get_server_info(): Can't connect to local MySQL server through socket '/var/lib/mysql/mysql.sock' (2) in /var/sites/u/uptonvillage.co.uk/public_html/wp-content/plugins/xml-google-maps/xmlgooglemaps_dbfunctions.php on line 10

Warning: mysql_get_server_info(): A link to the server could not be established in /var/sites/u/uptonvillage.co.uk/public_html/wp-content/plugins/xml-google-maps/xmlgooglemaps_dbfunctions.php on line 10

You are hereby invited to attend a meeting of Upton Parish Council at 6pm on Monday 17^th July 2017 in the village hall meeting room.

E Cooper, Clerk to Upton Parish Council, 12.7.17

AGENDA

1. To note or receive apologies for absence.
2. Waite, J Shelley
3. To record declarations of interest from councillors regarding items on the agenda.
4. To approve the minutes of the following meetings:-

– 20^th March 2017

– AGM 22^nd May 2017

Note:- Any changes to the minutes need to be agreed by vote.

Also see table of action points below.

4. To hear Clerk’s Report

• To discuss financial update
• To discuss overview of work
• To discuss information contained within clerk’s email dated 12^th June refers.
  

5. To hear representations from the public
   

6. To receive reports from District & County Councillors
7. Waite – written report
   

7. To consider planning applications:-

P16/V0580/FUL – amendment no.1

Land adjacent & to the rear of the George & Dragon, Reading Rd, Upton. Engineering works – levelling north east area to provide training school/ménage (TBC).

8. To agree conditions of use, plus update on the state of repair of the UPC marquee.
9. To consider ways of reducing rubbish left on rec
10. To agree remaining items to be published under Parish Council on village web site

• Gifts & Grants
• Risk Assessment
• Assets Register

11. To approve expenditure

Clerk expenses. Total for the period 13.6.17 – 17.7.17 £18.76

12. To discuss current year audit and future internal audit
13. AOB

Note:- No decisions can be made under AOB. This is for information only or items for the next meeting.

       Date of next meeting:-

       Monday 18^th September 2017, 6pm in the village hall meeting room.

Meeting 20.3.17 Minute Ref	Action	Who By	Clrd / Cfwd
4	UPC vacancies – 2 individuals were named – RT/SF to spk individuals	RT/SF
7.2	Defib machine (note – action taken over by DR)	RT
7.7	Summer Town & Parish Forum Wednesday 12th July 6-9pm in Wantage	RT said could possibly attend
7.8	Go Active Gold – investigate any Upton involvement.	EC
7.9	Upton News Updates – ongoing	EC	Clrd
7.10	Emergency Contact for UPC – RT to send updated version to EC.	RT
7.11	UPC document storage file – bring up to date.	EC	Clrd
8.1	Reconciliation of cashbook to end of year.	EC	Clrd
8.2	Draft budget 17/18	EC	Clrd
8.3	UPC pension arrangements	SF	Clrd
8.4	Transparency code – UPC web site updates See agenda above for outstanding documents	All
8.5	UPC Councillors & Clerk training EC to investigate courses	EC
8.6	Internal audit – see agenda item above	EC	Clrd
8.7	AGM / APM meetings	EC	Clrd
9	Planning applications	EC	Clrd
10.3	Updated meeting timetable sent to all	EC	Clrd
AGM 22 May 2017	Action	Who By	When
5	New councillor courses?	EC
7	Copy of 2016 AGM mins to all cllrs	EC
9	Resurfacing pump track	DR
10.1	Annual governance statement – add minute ref to internal audit	EC	Clrd
10.2	Aims & objectives – copy to CP & web site	EC	Clrd
10.5ii	Clerk to provide details of additional hours	EC	Clrd
10.5iii	Clerk to supply information in support of revision of hours	EC	Clrd
10.6	Make accounts available on web site	EC	Clrd
10.7	Clerk to apply for training course (27/6) & renew Insurance.	EC	Clrd
10.8i	Look into potential grants & consult villagers on potential new toddler play area.	SF
10.8ii	Consultation re extending car park	SF
10.8iii	To spk PCSO re speeding problems in village	CP
10.8iv	Increased signage around village hall & rec.	SF
10.8v	Spk B Rippon re CCTV	SF
10.8vi	Defib	DR
12.1	Unauth dog training on rec	CP	Clrd
12.2	Spk John Lightfoot re classic car/bike event	SF