Agenda for the Annual General Meeting 22nd May 2017

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You are summoned to the Annual General Meeting of Upton Parish Council in Upton Village Hall, Monday 22nd May 2017 at 7.30 pm


  1. Apologies for Absence
  2. Election of Chairman
  3. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.

Members are reminded that it is a criminal offence if, without a reasonable excuse, you fail to declare your Disclosable Pecuniary Interests (DPI) either for inclusion on the register or to amend the register, or when you become aware of a DPI which is not recorded, but which relates to a matter to be discussed at a meeting where you are present.

Please also see ‘Openness and transparency on personal interests’ and ‘Code of Conduct’ (sent separately).

  1. Acceptance of Office – All Members
  1. Co-opt New Councillor
  1. Election of Vice-Chairman
  1. Adoption of minutes of previous meetings:

16th May 2016 (AGM), 26th April 2017 (APM)

  1. Public Forum
  2. Matters arising:

8.1 Parish Council AGM on 16th May 2016

8.2 Annual Parish Meeting on 26th April 2017

  1. Business to be transacted:

10.1    Ratification of Annual Governance Statement

10.2    To adopt Aims and Objectives (SF)

10.3    To review Risk Assessment (DR)

10.4    To review Asset Register (DR)

10.5    To agree Clerk’s salary for FY 2017-18 (confidential – public must leave the meeting). Consider, accept or reject:- i. Pension, ii. Overtime (April/May 2017), iii. Revision of hours

10.6    To accept/reject Adoption of Accounts (2016-2017 to be circulated)

10.7    To accept/reject the Schedule of Payments (see Appendix A)

10.8    To discuss potential items of expenditure / project work for 2017/18:-

  1. New toddler play area – create new site closer to play area on rec.
  2. Extend village hall car park – if toddler play area removed, potential to create ‘wrap around’ car park.

iii. Consider ‘data capture’ speed sign (c£2500) & other possible traffic calming measures to speeding problems through the village.

  1. Increase signage in and around village hall and rec.
  2. CCTV
  3. Defibrillator installation & training
  4. Planning

            11.1 P17/V1145/HH

            Corderoys, Pound Lane, Upton. Alterations/extension to existing private dwelling to form new

entrance porch & first floor bedroom extension. Roof alterations & new dormer windows in association with loft conversion.

Deadline 26.5.17

11.2 P17/V1059/FUL

The Gate House, Reading Road, Upton. Erection of detached garage with accommodation above.

Deadline 2.6.17

  1. Correspondence

Email regarding dog training on the rec.

Request to use the rec for “Static Bike and Classic Car” event in July

  1. Receipts since last meeting
  • VOWH – precept £4501.50 (April 2017)
  • Lloyds Bank Gross Interest 2016-17 £2.17, compared to the previous year of £2.38 (reduction in interest rates).
  • Bank interest April 41p, May 52p.
  1. Date of next AGM

Monday 21st May 2018 7.30pm.

Liz Cooper, Clerk

Tel:  01235 798038

17th May 2017

Appendix A – Schedule of payments


Training – Clerk’s Year 27th June 2017 £43.00
Clerk’s pay £187.59
Parish council Insurance £645.58
TOTAL                      £876.17