Agenda for Meeting 18th September 2017

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You are hereby invited to attend a meeting of Upton Parish Council at 6pm on Monday 18th September 2017 in the village hall meeting room.


  1. To note or receive apologies for absence.
  2. To record declarations of interest from councillors regarding items on the agenda.
  3. To approve the minutes of the following meetings:-

– UPC 20th March 2017

– APM 26th April 2017

– UPCX 10th July 2017

– UPC 17th July 2017

– UPCX 24th August 2017

Note:-  Any changes to the minutes need to be agreed by vote. The AGM minutes remain in draft form until the AGM in 2018.

  1. To hear Clerk’s Report
  • To report financial update (email sent 11.9.17)
  • To report overview of work
  1. To hear representations from the public

To consider the re-siting of the WW1 memorial currently inside the old Methodist chapel.

Email dated 24.5.17 refers

  1. To receive reports from District & County Councillors
  2. Waite – TBC
  3. Shelley – TBC

M Fox-Davies – written report (email 11.9.17)

  1. To receive a report from the PCSO

Written report emailed 11.9.17.

  1. To discuss current year audit and future internal audit
  2. To discuss and agree which quotation to accept for installation of defib cabinet.
  3. To discuss and agree UPC cloud storage & IT policy

Also to consider application for Transparency Code Grant

  1. To hear an update on this year’s RoSPA report – DR
  1. To discuss the potential use of the Communities Fund in Upton

Email 1.8.17 refers.

  1. To discuss improvements to the Upton Rec
  • Recreation Ground Rules
  • Signage
  • Waste
  1. To agree outstanding documents for updating UPC element of village web site
  • Asset / Risk Register – DR
  • Rec Ground Rules (see above)
  • Document Storage details
  1. To discuss future training for Clerk & Councillors
  • VAT training Wed 15th November – DR
  • Planning training Wed 13th December
  1. To agree application for use of rec for Bike Night 2018 (10.7.18)

Emails 23.7.17 refer. 

  1. To approve expenditure

Clerk expenses for the period 18.7.17 to 18.9.17.

Rec ground maintenance expenses

Marquee & zip wire sundry repair expenses

  1. AOB

Note:- No decisions can be made under AOB. This is for information only or items for the next meeting.   

   Date of next meeting:-

   Monday 27th November 2017, 6pm in the village hall meeting room.

E Cooper, Clerk to Upton Parish Council, 13.9.17