Agenda for Meeting 15th January 2018

You are hereby invited to attend a meeting of Upton Parish Council at 6pm on Monday 15th January 2018 in the village hall meeting room.

E Cooper, Clerk to Upton Parish Council, 10.01.18


  1. To note or receive apologies for absence.
  2. To record declarations of interest from councillors regarding items on the agenda.
  3. To approve the minutes of the following meetings:-

–           UPC 27.11.17

–           UPCX 07.12.17

Note:-  Any changes to the minutes need to be agreed by vote.

  1. To go through any Matters Arising and Actions from previous minutes above – ALL
  2. To discuss Planning Applications:-

5.1       P17/V3341/FUL Willows, Stream Road, Upton

Change of use of land to residential curtilage to willows and the erection of a garage/workshop including the erection of a 1.8m high boundary fence.

5.2       P17/V3081/FUL Alden Farmhouse, Aldens Lane, Upton

Construction of equestrian facilities, including stable building, manage, horse walker, hay storage barn and associated landscaping inc. access track. Conversion of existing stables to form ancillary accommodation.

  1. To hear representations from the public
  1. To receive reports from District & County Councillors
  2. Waite –
  3. Shelley –

M Fox-Davies –

  1. To receive a report from the PCSO
  2. To hear Clerk’s Financial Report
    • Updated cashbook report to 12.01.18
    • Precept Application agreement and sign off
    • Draft budget for 2018/19 agreement and sign off
    • Transparency Fund application update and sign off (deadline end of January)
    • Notification of external Auditor for UPC
  1. To agree roles and responsibilities
  1. To open discussions on what IT facilities would be appropriate for the council.
  • Microsoft Office update (Clerk)
  • Purchase of laptop and printer for use by Clerk on behalf of UPC
  • Software /email account /single points of failure
  1. To discuss the potential use of the Communities Fund & Communities Grant Fund in Upton – SN
  2. To hear an update on the provision and installation of a defib cabinet to the village hall – DR
  1. To discuss the update on the siting of the WW1 Memorial – SF
  2. To approve expenditure

Clerk expenses for the period 28.11.17 to 15.01.18 Total £TBC

Data Protection course (OALC / Didcot) 14.2.18 £48.00 (paid through bank 13.12.17)

End of Year Accounts course (OALC / Burford) TBA £48.00

Village Hall Hire (2/10, 12/10, 27/11 @£10 each) £30.00

Tree cutting in Stream road and the Toddler playground £2070 + vat (possible grant available)

Grounds upkeep expenses

Purchase of two replacement toddler swings

  1. AOB

Note:- No decisions can be made under AOB. This is for information only or items for the next meeting.

Date of next meeting:-   Monday 19th March 2018, 6pm in the village hall meeting room.