Agenda for Annual General Meeting 14th May 2018

You are invited to attend the

 Annual General Meeting of Upton Parish Council in Upton Village Hall, Monday 14th May 2018 at 7.30 pm


  1. Apologies for Absence
  2. Election of Chairman
  3. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.

Members are reminded that it is a criminal offence if, without a reasonable excuse, you fail to declare your Disclosable Pecuniary Interests (DPI) either for inclusion on the register or to amend the register, or when you become aware of a DPI which is not recorded, but which relates to a matter to be discussed at a meeting where you are present.

Please also see ‘Openness and transparency on personal interests’ and ‘Code of Conduct’ (sent separately).

  1. Acceptance of Office – All Members
  2. Co-opt New Councillor
  3. Election of Vice-Chairman
  1. Adoption of minutes of previous meetings:

22nd May 2017 (AGM),

16th April 2018 (APM)

5th April 2018 UPCX

19th March 2018 UPC

  1. Matters arising:

8.1 Annual General Meeting on 22nd May 2017

8.2 Annual Parish Meeting on 16th April 2018

8.3 5th April 2018 UPCX

8.4 19th March 2018 UPC 

  1. Public Forum
  1. Business to be transacted:

10.1    Ratification of Annual Governance Statement

10.2    To adopt Aims and Objectives

10.3     To adopt Standing Orders

10.3    To agree Clerk’s salary for FY 2018-19 (confidential – public must leave the meeting).

10.4    To accept/reject Adoption of Accounts (2017-2018 circulated in advance)

10.5     To agree timetable for completion of 2017/2018 accounts

10.5    To discuss potential items of expenditure / project work for 2018/19 as per the budget:-

  1. Garage door repairs
  2. Defibrillator installation & training

iii. Pump Track resurface

  1. Play area surface bark
  2. Tree Work (quotes to be renewed)

10.6    To discuss the situation with the deterioration of the concrete bales in Stream Road

10.7    To discuss IT policy update

  1. Planning

            To discuss planning application P18/V0551/HH – further amendment to lack of headroom in first

floor bedroom extension. Deadline 12 noon 17.5.18.

  1. Correspondence
  1. Financial Business Considerations:-

13.1  Summary of receipts in previous financial year

  • Total Payments 2017-18 = £9573
  • Total Receipts 2017-18 = £11465
  • Lloyds Bank Gross Interest 2017-18 £6.35 (compared to the previous year of £2.17)

13.2  To accept/reject the Schedule of Payments (see Appendix A below)

13.3  Receipts to date this financial year:-

  • VOWH – precept £4587.50 (April 2018)
  • Bank interest April 55p, May 55p.
  1. Date of next AGM

Monday 20th May 2019 7.30pm.

Liz Cooper

Clerk to Upton Parish Council

8th May 2018