Agendafor Meeting 30th July 2018

You are hereby invited to attend a meeting of Upton Parish Council at 7pm on Monday 30th July 2018 in the village hall meeting room.

E Cooper, Clerk to Upton Parish Council, 24.07.18 


  1. To note or receive apologies for absence.
  2. To hear here a brief explanation on the Ryde Brief from Hamish Blythe

Ryde Brief – a car sharing app / platform, with a focus on Blewbury, Upton and the Astons.

  1. To receive reports from District & County Councillors
  2. Waite –
  3. Shelley –

M Fox-Davies – inc. Councillor Priority Fund

  1. To receive a report from the PCSO
  2. To record declarations of interest from councillors regarding items on the agenda.
  3. To approve the minutes of the following meetings:-

–           UPCX 02.05.18

–            UPCX 20.06.18

Note:-  Any changes to the minutes need to be agreed by vote.

  1. To go through any Matters Arising and Actions from previous minutes above – ALL
  2. To hear representations from the public
  3. To discuss Planning Application P18/V1715/HH

The Gate House, Reading Road, Upton. Installation of oak posts & glass balustrade over flat roof to form balcony to north elevation. Reconfiguration of window opening to form door access to balcony.

Deadline 10.8.18

  1. To discuss Upton Rec Car Park Security
  1. To discuss UPC’s Local Council Insurance
  2. To hear Clerk’s Financial Report & Approve Expenditure

12.1 Updated cashbook report to 30.07.18

12.2 Expenses & Invoices (to be paid)

  • Clerk expenses for the period 15.53.18 to 30.07.18 Total £10.80
  • Grounds upkeep expenses £TBC
  • Came&Co Local Council Insurance £547.59 / £558.54 ex VAT
  • RoSPA playground inspection c£250.00 (budget)

12.3 Expenses & Invoices (paid, to be ratified)

  • Purchase of laptop for Clerk’s use £232.58 + VAT (paid online 05.07.18)
  1. To agree the updated Financial Regulations for UPC (circulated 3.7.18)
  1. To hear an update on UPC IT Policy – SCF
  1. To hear an update on the provision and installation of a defib cabinet to the village

       hall – SCF

  1. To hear an update on the Recreation Ground Inspection Rota – KM
  2. To discuss various concerns around the rec:-

17.1 Further tree work (Mr Nelson’s emails dated 3.7.18 & refers)

17.2 Previous tree work – confirm work completed

17.3 Fire on rec Saturday 14.7.18

17.4 Additional / replacement Bins (dog waste or otherwise on Church path)

  1. AOB

Note:- No decisions can be made under AOB. This is for information only or items for the next meeting.

   Date of next meeting:-

   Regular Council Meeting, Monday 17th September 2018 at 7.00pm pm in the village hall

   meeting room.