Minutes of Extraordinary Meeting 9th December 2013

Minutes of Extraordinary Meeting of Upton Parish Council in the Village Hall Meeting Room, Monday 9th December 2013 at 6.00 pm

Attendees: Dr R Lott (Chairman), Mr S Fraser, Mr S Norman, Mr R Traynor, Mrs A Hoy (Clerk)

1. Apologies were received from Mrs Shaw; none received from Mr Shaw

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered. None registered

3. Bus Shelter Insurance: Dr Lott had spoken to Came & Co., insurers to UPC, who had advised that the bus shelter was classed as street furniture as it did not have a door; to rebuild the shelter would cost in the region of £2000, whereas to add it to the insurance policy would cost an additional £8 approx. Dr Lott proposed the shelter be added to the policy, AGREED unanimously. No new documents would be issued until renewal in June, at which time the premium would also be adjusted.

4. Aims and Objectives: Having been previously circulated, it was proposed and AGREED unanimously that the final version of the Aims and Objectives for 2013-14 (appended to these minutes) be adopted by the Council and posted on the website.

5. Document Storage /Record Management: Dr Lott had investigated the various possibilities for achieving a permanent and accessible record of the Council’s activities electronically. However, he felt that more research was needed before a decision was made. This item would be added to the agenda of the January meeting.

6. Cheques for signature:

  • Kingdom Signs – adhesive labels for dog bins £18
  • Mrs A Hoy – printer ink and stamps £15.23
  • Mr R Traynor – Smart Water system for marking property £15

There being no further business, the meeting closed.

Angela Hoy (Clerk)

Tel: 01235 851726

12th December 2013