Minutes of Extraordinary Meeting 28th October 2014


Minutes of Meeting of Upton Parish Council

Upton Village Hall, Tuesday 28th October 2014 at 8.00 pm

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mr R Traynor, Mrs L Shaw, Mr D Reid, Mrs A Hoy (Clerk) and one member of the public

1. Apologies for Absence – None

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None declared.

3. Public Forum

4. Planning:
P14/V1624/HH Stocks, Stream Road – Amended by drawing PH/1148 B, received by Vale 20 October 2014. Size and position of the outbuilding revised.  Mr Fraser reported he had spoken to all the immediate neighbours and there were no objections to the revised location of the building.  Noted that the height had been slightly reduced.  Concern expressed at the possibility remaining that in the future access to the outbuilding could be gained via the garage.  After discussion it was unanimously AGREED to reply to the Vale there were “no strong views” against the application.  Clerk instructed to advise the Vale. Clerk

5. Half-yearly Financial Statement to end September 2014

Mr Norman went through the half-yearly figures and noted that donations from Uptonogood now totaled £8470 in the current financial year including a total of £2684 towards the new tractor mower, with a further £1010 earmarked for the kitchen refurbishment.  After discussion it was agreed to transfer £2000 from the General Reserve to the Garden Machinery reserve.  There was unanimous approval of the financial summary.

6. Goal posts at Recreation Ground – Repairs were required to the goal posts; Mr Traynor would organize a volunteer group.

Appendix A – Schedule of payments (ratification of cheques previously signed)

Description Amount
Kalehurst Garden Machinery Ltd. (new mower) £6042.52
Stuart Fraser – repairs to seesaw £90.00
Angela Hoy – stationery & postage £16.06
DVLA Fee for registering new mower £55.00
TOTAL                    £6203.58

Angela Hoy, Clerk
Tel:  01235 851726
1st November 2014