Minutes of Extraordinary Meeting 10th June 2019

Minutes of the extraordinary meeting of Upton Parish Council held at 7pm on Monday 10th June 2019 in the village hall meeting room. 

Present:- Miss E Cooper (Clerk/EC), Cllrs Mr S Norman (SN), Mr I Sykes (IS), Mr P McLaughlin (PMcL)

Apologies for absence

Ms J Fidgen, Mr B Heneghan

  1. Declarations of interest in the items on the agenda

None declared.

  1. To agree the following payments:-

3.1 OALC – Roles & Responsibilities training course for Cllr P. McLaughlin on 19th June 2019

3.2 OALC – Chairmanship Skills training course for Cllr B Heneghan on 17th July 2019

3.3 OALC – VAT for Clerks for E Cooper on 2nd October 2019

The above payments were agreed and signed off. EC to action payments online,

with SN to authorise.

  1. To report on the completion of the internal audit UPC accounts 2018/19

Internal audit signed off by Mrs R Caffyn on 7th June 2019 in the presence of Cllr S

Norman and the Clerk.

  1. To complete the Annual Governance Statement for 2018/19

The Annual Governance Statement was completed and signed off Cllr S Norman and

the Clerk.

  1. To agree the completion of UPC’s audit requirements for 2018/19:-

6.1 Certificate of Exemption completion

The Certificate of Exemption was signed off by Cllr S Norman and the Clerk.

6.2 Agree date of return of audit to external auditors

It was agreed to return the Certificate of Exemption to the external auditor on

Friday 14th June.


6.3 Agree start and end dates of execution of public rights (Must include first 10

days of July).

It was agreed that the start date for the execution of public rights would be Monday

17th June and the end date would be Wednesday 17th July. The Clerk to complete

the Notification of Public Rights form and publish on Friday 14th June.


The meeting ended at 8.10pm. 


      Date of next meeting:-

      Thursday 18th July at 7pm (TBC), in the meeting room of the Upton village hall.