Agenda for Meeting 16th January 2020

You are hereby summoned to attend a meeting of Upton Parish Council at 7.30pm on Thursday 16th January 2020 in the village hall meeting room.

Members of the press and public are welcome to attend.

E Cooper, Clerk to Upton Parish Council, 10.01.20 


  1. To note or receive apologies for absence
  2. To note any declarations of interest in the items on the agenda
  3. To approve the minutes of the following meetings & note any matters arising:-

UPC 28.11.19

Note:-  Any changes to the minutes need to be agreed by vote

  1. To hear a report from the County Councillor
  2. To hear a report from the District Councillor
  3. To hear representations from the public (15 mins max, 3 mins per person)
  4. To report on outstanding actions carried forward from previous meetings:-
No. Action Points from November meeting When by
1 Clerk to make adjustments to draft 20/21 budget and represent for sign off in January. January meeting
2 Clerk to update SOs with minor changes, plus Chair’s recommendation and reissue to all for final comment. January meeting
3 Clerk to pursue Defib training Early 2020
4 Cllr Gascoigne to see if plan of Upton village trees exists within the DC. January meeting
5 VE Day 75 anniversary – Clerk to forward information to the Upton church. Complete.
6 Planting of trees in old/new cemetery. Question of ownership to be raised with Upton church. Clerk also to respond to requestor. January meeting
No. Description – O/S Action Points When by  
7. Rec ground signage discussion – all (details from SCF)

EC to resend info to PC for discussion at January meeting

ASAP for Jan meeting  
8. PMcL update on review & completion of the Annual Community Emergency Planning Survey Ongoing  


  1. To agree the council’s response to the following planning applications:-

9.1 P19/V3240/HH Stowe House, High Street, Upton

Two storey side extension

Deadline 17.01.20 (extended from 14.1.20)

9.2 P19/V2967/LB As above

Proposed repointing & partial replacement of existing timber panelling in timber

Frame. Proposed remedial works to existing timber posts.

Amendment no. 1

Deadline ?

9.4 P19/V3231/HH Pointers Corner, Chilton Road, Upton

Add a small utility room extension to the east side of property. Rebuild the terracing to

support new utility room.

Deadline 18.01.20

9.5 P19/V3305/HH Vale House, High Street, Upton

Proposed conversion of curtilage listed storage barn into ancillary accommodation.

Deadline 24.1.20

9.6 P19/V3306/LB

Vale House, High Street, Upton

See 9.5 above.

9.7 P19/V3307/HH

Vale House, High Street, Upton

Proposed two-storey extension, conversion of the attached garage & associated


Deadline 28.1.20

  1.  To receive an update on UPC Finances

10.1 To receive an update on signatories with Lloyds Bank

New signatories confirmed wef 11.11.19

10.2 To agree the following payments:-

Date Payee £
28.12.19,28.01.20 Clerk’s salary SO Not publicly disclosed
16.01.20 Clerk’s expenses £5.40
Dec, Jan HMRC PAYE SO (@£44.80pm) £89.60
19.12.19, 19.1.20 Microsoft Office365 Dec & Jan DD @£3.80pm £7.60
10.12.19 OALC Website Accessibility training course 22.1.20 (to be ratified paid 10.12.19) £60.00 inc VAT
10.12.19 Cllr P McLaughlin expenses (to be ratified, paid 10.12.19) £6.00


10.2 Receipts

Bank interest (Dec) £.50

10.3 To discuss Budgets

10.3.1 Half yearly results for 19/20

10.3.2 Draft budget for 20/21

10.4 To agree the Precept for 20/21

10.5 To sign off bank reconciliation to date

  1. To hear an update on the Play Areas maintenance, upgrades and inspections

Carried forward from November meeting.

  1. To discuss a ‘rec regeneration plan’ following the APM & RoSPA report in 2019

Carried forward from November meeting.

  1. To hear an update on car park extension plans
  2. To discuss a Parish Council web site plan of action

Clerk to attend training course 22.1.20

  1. To agree any changes to UPC Standing Orders
  2. To hear an update of Defibrillator training
  3. To discuss the need for regular tree inspections

Carried forward from November meeting.

  1. To hear an update on potential Speed Watch activity in Upton
  2. To discuss the village annual litter picking day
  3. To agree UPC meeting dates for 2020

Date of next meeting:- Thursday 19th March 2020 at 7.30pm, in the meeting room of the Upton village hall.