Agenda for the Upton Parish Council Meeting Thursday 18th March 2021

Upton Parish Council Meeting


You are hereby summoned to attend an extraordinary meeting of Upton Parish Council at 7.30pm on Thursday 18th March 2021 which will be held via an e-conference system.

Members of the press and public are welcome to attend. Please inform the Clerk at least 24 hours prior to the start of the meeting in order to receive joining instructions.

E Cooper

Clerk to Upton Parish Council, 12.03.21




  1. To note or receive apologies for absence
  1. To note any declarations of interest in the items on the agenda
  1. To approve the minutes of the following meeting & note any matters arising: –

UPC     14.01.21

UPCX   11.02.21

UPCX  18.02.21

Note: – Any changes to the minutes need to be agreed by vote


  1. To hear a report from the County Councillor


  1. To hear a report from the District Councillor


  1. To hear a report from the PCSO (if available)


  1. To hear representations from the public (15 mins max, 3 mins per person)


  1. To hear an update from BS on the current community/Parish Council Covid-19



  1. To report on outstanding actions carried forward from previous

meetings: –


 No. Actions from this meeting When by
1. PMcL to complete procedural documents for web site March meeting
4. Council to agree donation to CAB March meeting



  1. To ratify or agree the council’s response to the following planning applications: –

10.1  To agree:-

10.1.1 P20/V2094/FUL3 Amend 2 Fieldside, Upton

Proposed extensions to side & rear & subdivision of plot to create new

one-bedroom dwelling.

Deadline 17.03.21


10.2 To ratify:-

10.2.1 P21/V0228/HH Thistledome, Stream Rd, Upton

Erection of single storey & two storey side extension & single storey rear

extension. New porch to principle elevation & widening of existing driveway.

Associated internal reconfigurations.

UPC no objections 4.3.21

10.2.2 P20/V2773/LB Amendment no 1 OWlcote Barn, Hogh Street, Upton

Regularisation of unauthorised work to LB.

UPC no objections + narrative 24.2.21

10.2.3 P21/V0231/HH

Park View, Station Road, Upton

Single storey extension at rear, demolish existing conservatory & alterations to

enlarge kitchen.

UPC no objections



  1. To receive an update on UPC Finances and Administration

11.1 UPC has agreed to a payment of £1450 +VAT for the decommissioning of the old toddler

play area. This is being carried out at the same time as the installation of the new toddler

play area

11.2 To formally agree the appointment of Mrs R Caffyn as internal auditor for the year


11.3 To agree the following payments & who to authorise: –


Date Payee £


Clerk’s salary SO

Inc additional hours (8) as agreed [LGA1972 s112(2)]

Not publicly disclosed
09.03.21 Clerk’s expenses [LG(FPA)1963s5] £11.34
Feb, Mar HMRC PAYE SO (£46 – Feb, £46.00 Mar £46.00) £92.00
29.02.20, 29.03.21 Microsoft Office365 Feb&Mar DD @£3.80pm

[LGA1972 s111]

19.03.21 OALC Annual Subscription [LGA1972 s143] £146.16
23.02.21 Giffords Recycling Cushionfall bark (adventure play area – paid to be ratified) [PHAAA 1907 s76(1)] £1908.00
09.03.21 KOMPAN – new toddler play area equipment (paid to be ratified)

[PHAAA 1907 s76(1)]

  TOTAL        £11295.58

+ Clerk’s salary above


11.4  Receipts

Bank interest Feb 10p, March 10p

SSE wayleave annual payment £2.00

11.5 To sign off bank reconciliation to date

Provided in advance of the meeting. To be physically signed at a later date

11.6 To hear any other financial or administration updates

Oxfordshire Protocol document




  1. To hear an update on the recreation ground Play Areas

12.1 Toddler play area

12.2 Adventure play area

12.3 Pump Track


  1. To hear any updates on the maintenance of the recreation ground

13.1 Current maintenance of grounds

13.2 Current volunteer situation

13.3 Replacement fence


  1. To hear an update from BS on Working Groups


  1. To hear any update from PMcL on UPC IT


  1. To agree the content of the next council update for Upton News


  1. To discuss the repositioning of the small oak tree in the new cemetery field.


  1. To agree the date of the next meeting(s)

18.1 To agree that there will be no Annual Parish Meeting this year

18.2 Next full council meeting Thursday 20th May 2021 at 7.30pm

Via an e-conference system or face to face TBC