Upton Village

South Oxfordshire

Draft Minutes of the meeting of the Parish Council Wednesday 18th December 2024

UPTON PARISH COUNCIL

Draft Minutes of the meeting of the Parish Council

Upton Village Hall on Wednesday 18th December 2024 at 19.00

Present: Chair: Ben Shaw BS

Councillors: Brendan Heneghan, David Beckles, Francoise Yates, Chris Seelig

Clerk: Lisa Heneghan

  1. To receive apologies for absence None received

  1. To record any declarations of interests relating to this meeting No declarations

  1. Open Forum

To receive representations from members of the public if present. No members of the public present.

  1. To approve the minutes of the Parish Council meetings held on 23rd October 2024 Approved

  1. Planning

5.1 VWHDC enforcement on VE24/201 (Wattle Farm) update: The statement received from the planning enforcement officer will be published in Upton News

5.2 consideration of application P24/V2386/DIS – Discharge of Condition 5 (Habitat Management and Monitoring Plan) and discharge of Biodiversity Net Gain (BNG) Plan condition of planning application P24/V1724/FUL (Installation of 40 no. ground-mounted solar panels, and associated cabling/infrastructure) Noted.

  1. To review village matters:

6.1 To hear report of local MP Olly Glover’s visit to look at flooding issues. Any comment on Wattle Farm?

Olly Glover (OG) met Ben on 6th December and walked all the areas about which there is concern. Acknowledgement that the overall system for flood management doesn’t work. OG is going to raise the issue at a higher level and hopes for a response within 6 months. OG agreed development at Wattle Farm is wrong but it is a planning issue. Meeting report to go in Upton News.

6.2 To hear considerations for solutions to resolve the salt bin issues: Acknowledged that complete emptying of bins is not financially viable. Quotes will be obtained for replacement bins. The DC & CC will be approached to ask for recommended solutions but will also be asked to top up.

6.3 To agree further considerations for a length man. As funds are not currently available it was agreed that this matter will be put on the agenda in November 2025 when budgets are reassessed.

  1. Finance & Administration

Treasurers Account to 30/11/24 £28,923.48

Business Bank Instant Account to 30/11/24 £12,927.40
Total funds available as at 30/11/24 £41,850.88 (Acknowledge error of date on minutes)

    1. To agree the authorisers for next month’s payments. (Ben & David) and understand if FY & CS have received appropriate communication from bank. Agreed and issue with FY & CS to be addressed.

    2. To approve payments to be made noted below within budgeted amounts. Agreed

DATE

Description /Payee

Details

Amount
(ex-VAT)

Amount

(inc. VAT)

04.10.24

B Shaw

Expenses

428.52

428.52

18.10.24

Playsafety

Playground inspection

260.00

312.00

18.10.24

Moore

Audit

210.00

252.00

24.10.24

Bibby Commercial

Ground maintenance

596.75

716.00

28.10.24

Microsoft

Online Services

4.90

4.90

30.10.24

Krystal

Website hosting

10.00

12.00

31.10.24

Clerk

Salary & WFH

808.60

808.60

15.11.24

Tesco

Mobile phone sub

7.50

7.50

25.11.24

Bibby Commercial

Ground maintenance

348.75

418.50

27.11.24

Microsoft

Online Services

4.90

4.90

Total

2965.02

Receipts

Description

Amount

09.10.24

Interest

10.61

17.10.24

Uptonogood donation

5653.49

09.11.24

Interest

11.68

25.11.24

Fete donation

1000.00

Total

6675.78

    1. To sign off bank reconciliation to end of November 2024. Signed off

    2. To hear if The George has been asked to pay for broken marquee poles and response. It is hoped there will be a contribution

    3. To agree review of marquee hiring costs to be considered in January

    4. To hear outcome of discussion with UVHAT regarding new parking plans. Due to the necessity to raise funds to extend the car park, a proposal was raised to charge a small fee for it which going forward will mean closing the gates. Damage to grass was noted as a primary consideration. In the same way the Council grudgingly agreed to the proposal, the UVHAT committee reluctantly accepted this as the only way forward.

  1. To hear any updates on any aspect of the recreation ground including play areas and maintenance.

    1. To hear update on proposed container purchase – carried forward to January

    2. To hear update on action taken regarding vandal damage to fencing – carried forward to January

  1. To hear update of IT situation: .gov email and website – carried forward to January

  1. To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 22nd January 2025 at 19.00 in the meeting room, Upton Village Hall.

Meeting closed at 19.30