AGENDA

1. To receive apologies for absence

2. To record any declarations of interests relating to this meeting

3. Open Forum

   1. To receive representations from members of the public if present.
      (Maximum 15 minutes, 3 minutes per person)

4. To approve the minutes of the Parish Council meetings held on 24^th July 2024

Note: – Any changes to the minutes need to be agreed by a vote.

5. Report from District Councillor (Debra Dewhurst)

6. Planning

   1. Acknowledgement that: P24/V0675/HH, for development work at Pentreen Stream Road was approved

   2. VWHDC enforcement on VE24/201 – building work behind The George under investigation

7. To review village matters:

   1. maintenance of footpaths in the village and overhanging branches (Nicola Hall’s email 28.07)

   2. flooding issue:

      1. notably Upper Stream Road calvert, create a forward plan.

      2. consider quotes from TFM to clear vegetation and soil on Station and Stream Roads

   3. Note the Fix My Street issue – case number ENQ23965001 as emailed 26^th June

   4. the salt bins; locations and content, plan for use when needed. Currently contents are solid! Could TFM be asked to manage?

   5. update on the Sustrans cycle route benches

   6. agree a way forward regarding management of trees on Nature Garden boundary

   7. review success of strategy on car parking at the village hall

8. To approve the Strategic and Annual plans for 2024-25

9. To review the speed gun and agree or otherwise on proposed sale

10. Finance & Administration

Treasurers Account to 30/08/24 £15,727.97

Business Bank Instant Account to 30/08/24 £13,307.87
Total funds available as at 30/08/24 £29,035.84

1. 1. To agree the authorisers for next month’s payments. (would be Ben & David)

   2. To approve payments to be made noted below within budgeted amounts.

DATE	Description /Payee	Details	Amount (ex-VAT)	Amount (incl. VAT)
04.07.24	Expenses	Travel to training	108.30	108.30
04.07.24	Clerk	Salary	929.34	929.34
04.07.24	Abbott & Denton	Internal Audit	275.00	330.00
08.07.24	Bibby Commercial	Grounds maintenance	288.75	346.50
16.07.24	SLCC	SILCA training course	120.00	144.00
16.07.24	SLCC	FILCA training course	120.00	144.00
25.07.24	Bibby Commercial		288.75	346.50
25.07.24	Bibby Commercial	Bin emptying	60.00	72.00
29.07.24	Microsoft	Online services	4.90	4.90
07.08.24	Clerk	Salary	860.86	860.86
08.08.24	Bibby Commercial		260.00	312.00
27.08.24	Microsoft	Online services	4.90	4.90
Total				3603.30

Receipts	Description	Amount
01.07.24 ASFA	Football pitch hire	80.00
11.07.24 D Parsons	Ground hire for dog training	100.00
11.07.24 Lloyds	Interest	13.72
29.07.24 ASFA	Football pitch hire	140.00
11.08.24 Lloyds	Interest	13.15
29.08.24 Amos	Marquee hire	200.00
Total		546.87

1. 3. To sign off bank reconciliation to end of August 2024.

   4. To approve expenses as provided by BS

   5. To approve writing off hard drive that has gone missing through changes of clerk.

   6. To approve the purchase of a UPC mobile phone to provide single access point for all sign in security and that such funds will be moved from the reserve account into the day to day account

   7. To understand that there is no funding available from SIL for the playground

   8. To understand the subscription for OALC is going up to £180 + vat / annum and to approve

   9. To approve renewal of SLCC annual membership due 1^st November (£148.00)

   10. To recognise payment of £500 made to the Village Fete as agreed October 2023 and approved in point 11.5 of minutes dated 22^nd Nov 2023

   11. To approve upgrade of Outlook to enable use of apps from £4.90 pcm to £10.30 pcm

   12. To approve purchase of a post box to be situated on the bus shelter as correspondence address for all Council matters – 1, Coronation Field (code operated box currently available from Vicedeal for £99 – possible 21% discount)

   13. To discuss and agree purchase of either replacement of broken marquee poles or replacement of complete frame and keeping existing frame for spares

   14. To review budget v.expenditure for first two quarters of year

2. To hear an update on the village questionnaire.

3. To hear any updates on any aspect of the recreation ground including play areas and maintenance.

   1. To consider replacement order of cushionfall for the playground – quoted £1920 + vat in April

   2. To consider repair or replacement of hinge on recreation barn door and purchasing a drop bolt to prevent further damage

   3. To agree a way forward with storage for the marquee

   4. To approve proposal to ask Michael Wilson to quote to top/prune trees around nature garden as requested by some villagers. Quotes should also be obtained from TFM and Scofell

4. To receive IT update regarding Village Website

Peter McLaughlin is speaking to current provider – awaiting update

14. To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 23^rd October 2024 at 19.00 in the meeting room, Upton Village Hall.