AGENDA
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To receive apologies for absence
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To record any declarations of interests relating to this meeting
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Open Forum
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To receive representations from members of the public if present.
(Maximum 15 minutes, 3 minutes per person)
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To approve the minutes of the Parish Council meetings held on 24th July 2024
Note: – Any changes to the minutes need to be agreed by a vote.
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Report from District Councillor (Debra Dewhurst)
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Planning
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Acknowledgement that: P24/V0675/HH, for development work at Pentreen Stream Road was approved
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VWHDC enforcement on VE24/201 – building work behind The George under investigation
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To review village matters:
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maintenance of footpaths in the village and overhanging branches (Nicola Hall’s email 28.07)
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flooding issue:
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notably Upper Stream Road calvert, create a forward plan.
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consider quotes from TFM to clear vegetation and soil on Station and Stream Roads
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Note the Fix My Street issue – case number ENQ23965001 as emailed 26th June
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the salt bins; locations and content, plan for use when needed. Currently contents are solid! Could TFM be asked to manage?
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update on the Sustrans cycle route benches
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agree a way forward regarding management of trees on Nature Garden boundary
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review success of strategy on car parking at the village hall
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To approve the Strategic and Annual plans for 2024-25
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To review the speed gun and agree or otherwise on proposed sale
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Finance & Administration
Treasurers Account to 30/08/24 £15,727.97
Business Bank Instant Account to 30/08/24 £13,307.87
Total funds available as at 30/08/24 £29,035.84
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To agree the authorisers for next month’s payments. (would be Ben & David)
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To approve payments to be made noted below within budgeted amounts.
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DATE |
Description /Payee |
Details |
Amount |
Amount (incl. VAT) |
04.07.24 |
Expenses |
Travel to training |
108.30 |
108.30 |
04.07.24 |
Clerk |
Salary |
929.34 |
929.34 |
04.07.24 |
Abbott & Denton |
Internal Audit |
275.00 |
330.00 |
08.07.24 |
Bibby Commercial |
Grounds maintenance |
288.75 |
346.50 |
16.07.24 |
SLCC |
SILCA training course |
120.00 |
144.00 |
16.07.24 |
SLCC |
FILCA training course |
120.00 |
144.00 |
25.07.24 |
Bibby Commercial |
288.75 |
346.50 |
|
25.07.24 |
Bibby Commercial |
Bin emptying |
60.00 |
72.00 |
29.07.24 |
Microsoft |
Online services |
4.90 |
4.90 |
07.08.24 |
Clerk |
Salary |
860.86 |
860.86 |
08.08.24 |
Bibby Commercial |
260.00 |
312.00 |
|
27.08.24 |
Microsoft |
Online services |
4.90 |
4.90 |
Total |
3603.30 |
Receipts |
Description |
Amount |
01.07.24 ASFA |
Football pitch hire |
80.00 |
11.07.24 D Parsons |
Ground hire for dog training |
100.00 |
11.07.24 Lloyds |
Interest |
13.72 |
29.07.24 ASFA |
Football pitch hire |
140.00 |
11.08.24 Lloyds |
Interest |
13.15 |
29.08.24 Amos |
Marquee hire |
200.00 |
Total |
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To sign off bank reconciliation to end of August 2024.
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To approve expenses as provided by BS
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To approve writing off hard drive that has gone missing through changes of clerk.
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To approve the purchase of a UPC mobile phone to provide single access point for all sign in security and that such funds will be moved from the reserve account into the day to day account
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To understand that there is no funding available from SIL for the playground
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To understand the subscription for OALC is going up to £180 + vat / annum and to approve
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To approve renewal of SLCC annual membership due 1st November (£148.00)
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To recognise payment of £500 made to the Village Fete as agreed October 2023 and approved in point 11.5 of minutes dated 22nd Nov 2023
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To approve upgrade of Outlook to enable use of apps from £4.90 pcm to £10.30 pcm
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To approve purchase of a post box to be situated on the bus shelter as correspondence address for all Council matters – 1, Coronation Field (code operated box currently available from Vicedeal for £99 – possible 21% discount)
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To discuss and agree purchase of either replacement of broken marquee poles or replacement of complete frame and keeping existing frame for spares
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To review budget v.expenditure for first two quarters of year
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To hear an update on the village questionnaire.
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To hear any updates on any aspect of the recreation ground including play areas and maintenance.
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To consider replacement order of cushionfall for the playground – quoted £1920 + vat in April
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To consider repair or replacement of hinge on recreation barn door and purchasing a drop bolt to prevent further damage
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To agree a way forward with storage for the marquee
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To approve proposal to ask Michael Wilson to quote to top/prune trees around nature garden as requested by some villagers. Quotes should also be obtained from TFM and Scofell
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To receive IT update regarding Village Website
Peter McLaughlin is speaking to current provider – awaiting update
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To confirm the date and venue of the next full council meeting
Next full council meeting will be Wednesday 23rd October 2024 at 19.00 in the meeting room, Upton Village Hall.