UPTON PARISH COUNCIL

16^th October 2024

To: All Members of the Council

You are hereby summoned to attend a meeting of the Parish Council to be held in the main hall at Upton village hall on Wednesday 23^rd October 2024 at 19.00.

Members of the public and press are welcome to attend.

Please inform the Clerk at least 24 hours prior to the start of the meeting as numbers may be restricted.

Signed

Lisa Heneghan

Clerk to Upton Parish Council (parish.clerk@uptonvillage.co.uk)

AGENDA

1. To receive apologies for absence

2. To record any declarations of interests relating to this meeting

3. Open Forum

3.1 To receive representations from members of the public if present.
(Maximum 15 minutes, 3 minutes per person)

4. To approve the minutes of the Parish Council meetings held on 25^th September 2024

Note: – Any changes to the minutes need to be agreed by a vote.

5. Planning

5.1 VWHDC enforcement on VE24/201 (Wattle Farm) update

5.2 consideration of application P24/V2197/DIS – discharge of conditions on application P24/V2197/DIS

6. To review village matters:

6.1 To hear that local MP Olly Glover has agreed to a site meeting to look at flooding issues

6.2 To understand TFM carried out an inspection of the salt bins confirming the contents needs replacing and their quote

6.3 To consider cost savings on matters such as 6.2

6.4 update on the Sustrans cycle route benches (David)

7. To arrange Personnel Committee meeting to approve the signing off of the Clerk in the role

8. To address correspondence from Councillors

9. Finance & Administration

Treasurers Account to 27/09/24 £25,235.01

Business Bank Instant Account to 10/09/24 £12,905.11
Total funds available as at 30/08/24 £38,140.12

1. 1. To agree the authorisers for next month’s payments. (Ben & David)

   2. To approve payments to be made noted below within budgeted amounts.

DATE	Description /Payee	Details	Amount (ex-VAT)	Amount (incl. VAT)
05.09.24	Computers online	Laptop purchase	345.05	414.06
05.09.24	N Drum	Playground surround	1545.36	1545.36
05.09.24	Upton Parochial	Fete donation	500.00	500.00
17.09.24	OALC	Councillor training	360.00	360.00
17.09.24	Clerk	Salary	834.60	834.60
26.09.24	Bibby Commercial	Ground maintenance	336.75	404.10
27.09.24	Microsoft	Online services	4.90	4.90
Total				4063.02

Receipts	Description	Amount
03.09.24 ASFA	Football pitch hire	100.00
05.09.24 VOWH	Precept	13,056.00
09.09.24 UPC	Interest	11.30
Total		13,167.30

1. 3. To sign off bank reconciliation to end of September 2024.

   4. To agree purchase of replacement of broken marquee poles

   5. To hear amount and requested split of donation from Uptonogood

   6. To review budget v.expenditure for first two quarters of year

2. To hear proposal for employing DE Staic Research to compile and instate village survey.

3. To hear any updates on any aspect of the recreation ground including play areas and maintenance.

   1. To reconsider replacement of hinges on barn – not resolved from previous meeting – and hear quotes for purchase of a container

   2. To consider quotes for top up of cushionfall for the playground – quote £2000

   3. To consider and agree quote for repair of Pump Track as circulated by BH as opposed to full resurface

   4. To consider quote for replacement poles for the marquee and agree purchase. Chris to update on number of poles required

   5. To consider / approve quotes for Station Road hedge tidying

   6. To consider quotes for fencing in recreation ground

   7. To discuss and agree outcome of children doing damage to the ground

   8. To discuss and agree charges for parking for Village Hall events

4. To hear confirmation of IT situation: .gov email and website and any other updates

5. To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 27^th November 2024 at 19.00 in the meeting room, Upton Village Hall.