UPTON PARISH COUNCIL

16^th January 2025

To: All Members of the Council

You are hereby summoned to attend a meeting of the Parish Council to be held in the small meeting room at Upton Village Hall on Wednesday 22^nd January 2025 at 19.00.

Members of the public and press are welcome to attend. Please inform the Clerk at least 24 hours prior to the start of the meeting as numbers may be restricted.

Signed

Lisa Heneghan

Clerk to Upton Parish Council (parish.clerk@uptonvillage.co.uk)

AGENDA

1. To receive apologies for absence

2. To record any declarations of interests relating to this meeting

3. Open Forum

3.1 To receive representations from members of the public if present.
(Maximum 15 minutes, 3 minutes per person)

4. To approve the minutes of the Parish Council meetings held on 18^th December 2024

Note: – Any changes to the minutes need to be agreed by a vote.

5. Planning

5.1 VWHDC enforcement on VE24/201 (Wattle Farm) update:

To note communication received from a villager who had contacted Principal Planning and Landscape Officer North Wessex Downs National Landscape. The response indicated that the County Planning Office would be responsible for any action.

5.2 To note approval granted on application P24/V2307/HH – amended application for development work at the following location: Lavenda House, Fieldside.

6. To review village matters:

6.1 To hear considerations for solutions to resolve the salt bin issues. Salt previously delivered is the responsibility of the Parish Council and will not be removed by OCC. Orders need to be in by Sept for delivery.

6.2 To agree further considerations for a lengthman

6.3 To agree action for appointing survey implementor – further quotes have not materialised

6.4 To further plans for implementing closing the Recreation Ground gates

i. policy proposed to be discussed

ii. consideration for emergency services access if gates closed

7. Finance & Administration

Treasurers Account to 31/12/24 £26,124.89

Business Bank Instant Account to 31/12/24 £12,937.32
Total funds available as at 01/01/25 £39,062.21

7.1 To agree the authorisers for next month’s payments. FY & CS have received communication from Lloyds to be added as potential authorisers.

7.2 To approve payments made below within budgeted amounts.

DATE	Description /Payee	Details	Amount
16.12.24	Clerk salary November	Not publicly disclosed
16.12.24	B Heneghan	Expenses – paint for marquee	20.97
16.12.24	OALC	FY training	72.00
16.12.24	L Heneghan	Phone, postbox, wreath	131.98
16.12.24	Clerk salary October	Not publicly disclosed
16.12.24	Siochi Ltd	Clearing damaged fencing	240.00
16.12.24	SLCC	Membership	148.00
23.12.24	Bibby Commercial	Ground maintenance, bins	404.10
27.12.24	Microsoft	Online Services	4.90
Total			2798.59

Receipts	Description	Amount
09.12.24	Interest	9.92
Total		9.92

7. 3. To be advised that the Treasurer’s Account has become a Community Account and will incur monthly charges

   4. To sign off bank reconciliation to end of December 2024.

   5. To note discussion with The George re contribution for broken marquee poles still to take place

   6. To review marquee hiring costs

   7. To hear approval of the precept for 2025/26

8. To hear any updates on any aspect of the recreation ground including play areas and maintenance.

8. 1. To hear update on proposed container purchase

   2. To hear update if any on action taken regarding vandal damage to fencing

   3. To hear that BH will take over TFM relationship

9. To hear update of IT situation: .gov email and website

10. Confidential session

11. To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 26^th February 2025 at 19.00 in the meeting room, Upton Village Hall.