UPTON PARISH COUNCIL

19^th February 2025

To: All Members of the Council

You are hereby summoned to attend a meeting of the Parish Council to be held in the small meeting room at Upton Village Hall on Wednesday 26^th February 2025 at 19.00.

Members of the public and press are welcome to attend. Please inform the Clerk at least 24 hours prior to the start of the meeting as numbers may be restricted.

Signed

Lisa Heneghan

Clerk to Upton Parish Council (parish.clerk@uptonvillage.co.uk)

AGENDA

1. To receive apologies for absence

2. To record any declarations of interests relating to this meeting

3. Open Forum

3.1 To receive representations from members of the public if present.
(Maximum 15 minutes, 3 minutes per person)

4. To approve the minutes of the Parish Council meetings held on 22^nd January 2024

Note: – Any changes to the minutes need to be agreed by a vote.

5. Planning

5.1 consideration of application P25/V0201/DPO, for development work at the following location: Skippets Stables Dene Hollow Chilton. Discharge of obligation regarding the temporary dwelling on legal agreement 17V18 relating to planning application P16/V1646/FUL. (Change of use of 8 acres (3.23 Ha) from equestrian for domestic/leisure purposes to equestrian for commercial use (rehabilitation of race horses). Construction of 9 further stables, wash box, wc and tack room. Provision of mechanical exercise enclosure (horse walker). Provision of new timber entrance gates. Temporary mobile home accommodation).

5.2 consideration of application P25/V0899/FUL, for development work at the following location: Dulcina Newmans Close. Erection of new self-build dwelling and sub-division of existing plot and amended application

5.3 consideration of P25/V0296/DIS, for development work at the following location: Pentreen Stream Road. Discharge of condition 7 (Drainage Details) on application P24/V0675/HH. (Proposed increase in ridge height of the main bungalow, together with the incorporation of front dormer windows. Proposed single storey ground floor infill extension and proposed covered carport. New gravel driveway area to link two existing gravel areas, replacement windows and over-cladding throughout and proposed outbuilding in rear garden).

6. To review village matters:

6.1 To hear progress with survey being put into action. Currently awaiting confirmed quote.

6.2 To discuss developments with implementing closing the Recreation Ground gates including comment from

UVHAT. Note – purchase of signage on hold.

6.3 To consider first aid training being offered to two parishioners who would then be listed as point of contact if needed. Course to be paid for by UPC.

6.4 To agree involvement if any in Keep Britain Tidy campaign

6.5 To agree any involvement of the Council in regard to power cuts and SSE

6.6 To hear about fly tipping and vandalism – consideration to reinstate Neighbourhood Watch

7. Finance & Administration

Treasurers Account to 31/01/25 £25,397.09

Business Bank Instant Account to 31/01/25 £12,959.66
Total funds available as at 01/02/25 £38,356.75

7.1 To agree the authorisers for next month’s payments.

7.2 To approve payments made below within budgeted amounts.

DATE	Description /Payee	Details	Amount
10.01.25	OALC	Training	72.00
10.01.25	Krystal	New domain	42.00
10.01.25	Microsoft	Online services	10.30
10.01.25	Microsoft	Online services	10.30
10.01.25	Computer	PCandMacrepairs	107.00
10.01.25	Lloyds	Bank charges	15.00
27.01.25	OALC	Training	144.00
27.01.25	Playsafety	Playground inspection	312.00
27.01.25	Microsoft	Online Services	4.90
28.01.25	Microsoft	Online Services	10.30
Total			727.80

Receipts	Description	Amount
09.01.25	Interest	10.99
Total		10.99

7. 3. To sign off bank reconciliation to end of January 2025.

   4. To hear if an alternative bank has an account exempt of charges for a Council organisation

   5. To agree appointment of Abbott Denton as internal auditors for 2024/25

   6. To approve refund payment for work completed in November by villager on tools in garage

   7. To advise increase in mobile phone standing order from £7.50 to £7.98 / month

8. To hear any updates on any aspect of the recreation ground including play areas and maintenance.

8.1 To record that the fencing that was broken and in a dangerous state was removed in October 2024

8.2 To agree if any Councilor will be present at the next play area inspection

8.3 To approve ARD carrying out essential repairs in playground according to last inspection report and/or to approve repairs made by villager.

9. To hear progress on IT situation: .gov email and website

10. To agree any contributions to Upton News for March

11. To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 26^th March 2025 at 19.00 in the meeting room, Upton Village Hall.