Agenda for Meeting 28th November 2019

You are hereby summoned to attend a meeting of Upton Parish Council at 7.30pm on Thursday 28th November 2019 in the village hall meeting room.
Members of the press and public are welcome to attend.
E Cooper, Clerk to Upton Parish Council, 22.11.19
AGENDA
1. To note or receive apologies for absence
2. To note any declarations of interest in the items on the agenda
3. To co-opt new councillor(s)
4. To approve the minutes of the following meetings & note any matters arising:-
UPC 17.09.19
UPCX 30.10.19
Note:- Any changes to the minutes need to be agreed by vote
5. To hear a report from the County Councillor
6. To hear a report from the District Councillor
7. To hear representations from the public (15 mins max, 3 mins per person)
8. To report on outstanding actions carried forward from previous
meetings:-
No.
Description – O/S Action Points
When by
7.
Rec ground signage discussion – all (details from SCF)
Nov meeting
8.
PMcL update on review & completion of the Annual Community Emergency Planning Survey
Nov meeting
Action points from September meeting
No.
Description
When By
1.
Clerk to contact other local PCs for information on defib training.
Nov meet
2.
BS to contact last first responder in village for information.
Nov meet
3.
Rec ground signage discussion – all
Cfwd Nov meet
4.
Agree on who/how to deal with financial dealings previously carried out by Cllr S Norman (PAYE, HMRC, audit, grant applications). Clerk to speak to internal auditor for guidance.
Nov meet
5.
Clerk to make agreed adjustments to salary & HMRC SOs
Actioned
6.
BH to speak to Blewbury Chair re speeding data.
Nov meet
7.
PMcL to obtain quote for ongoing costs in moving PC element of the village web site to under PCs control.
Nov meet
9. To agree the council’s response to the following planning applications:-
9.1 P19/V2955/HH Owlscote Barn, High Street, Upton
Deadline 2.12.19
9.2 P19/V2956/LB As above
Deadline 2.12.19
9.3 P19/V2967/LB As above
Proposed repointing & partial replacement of existing timber panelling in timber
Frame. Proposed remedial works to existing timber posts.
Deadline 2.12.19
9.4 P19/V2998/HH Lattons, High Street, Upton
Alterations & two-storey & single storey extensions. Re-siting of driveway access.
Deadline 6.12.19
10. To receive an update on UPC Finances
10.1 To receive an update on signatories with Lloyds Bank
New signatories confirmed wef 11.11.19
10.2 To agree the following payments:-
Date Payee £
28.10.19/28.11.19  Clerk’s salary SO, Not publicly disclosed
28.11.19 Clerk’s expenses (TBC) – £28.80
Sept, Oct, Nov HMRC PAYE SO – £129.00
19.9.19/19.10.19/19.11.19 Microsoft Office 365 Sept, Oct, Nov DD @£3.80pm –  £11.40
10.2 Receipts
10.2.1 Bank interest (Sept, Oct, Nov) £1.68
10.2.2 Use of UPC marquee donation £50 (12.11.19)
10.3 To discuss Budgets
10.3.1 Half yearly results for 19/20
10.3.2 Draft budget for 20/21
10.4 To agree on who/how to deal with financial dealings previously carried out by Cllr S
Norman (Audit, Grant Applications)
11. To hear an update on the Play Areas maintenance, upgrades and inspections
12. To discuss a ‘rec regeneration plan’ following the APM & RoSPA report this year
13. To hear an update on car park extension plans
14. To discuss a Parish Council web site plan of action
15. To agree any changes to UPC Standing Orders (sent to UPC for review 5.11.19)
16. To hear an update of Defibrillator training
17. To discuss the need for regular tree inspections
18. To hear an update on potential Speed Watch activity in Upton
19. To discuss any significant items of correspondence received or circulated
19.1 VE Day 75 anniversary
19.2 Tree planting – new cemetery
Date of next meeting:- Tuesday 14th January 2020 at 7.30pm, in the meeting room of the Upton village hall.