Minutes of the Parish Council’s Personnel Committee held in the meeting room of the village hall on Wednesday 25th October 2023 at 7pm.
In attendance:
Councillors Ben Shaw (BS)
Neil Thorp (NT)
David Beckles (DB)
Clerk Liz Cooper (EC)
Deputy Clerk Lisa Morgan (LM)
- To receive apologies for absence
Apologies received from Brendon Heneghan (BH)
DB attended the meeting in place of BH.
- To note any declarations of interest related to items on this agenda
None
- To agree the Terms of Reference (ToR) for the UPC Personnel Committee
A draft document was prepared by EC. BS will check draft and circulate the ToR to all council to be
ratified at next UPC meeting in November.
The Chair asked EC to leave the meeting while terms of LM’s contract were discussed.
- To confirm all terms & conditions relating to the Deputy Clerk & her transition to Clerk
4.1 Confirmation of the completion of the Deputy Clerk’s probation period
The completion of the Deputy Clerk’s probation period was confirmed on 4th October 2023
4.2 Confirmation of the Deputy Clerk’s appointment as Clerk with effect from 1st November 2023
LM has accepted the post of Clerk with effect from 1st November 2023. This will be ratified at
November Parish Council meeting.
4.3 Confirmation of the new Clerk’s starting pay rate of SCP13 as of 1st November
It was agreed that LM’s starting pay rate will move up by two increments with effect from 1st
November to SCP15. One increment for taking on more responsibility and one for completing ILCA.
4.4 Confirmation of the new Clerk’s training schedule & how attainment of qualifications will affect pay
LM will begin working to complete FILCA and then CILCA on attainment of these qualifications LM’s
pay rate will move up a scale with each.
4.5 Chair to confirm when confirmation letter will be sent to new Clerk
Confirmation letter has been sent to LM and the appointment will be ratified at November UPC
Meeting.
4.6 Chair to confirm when contract terms will be updated accordingly
BS confirmed that the contract terms will be updated as at 1st November. This will be ratified at
November UPC meeting.
4.7 To confirm the approximate date of the new Clerk’s first appraisal (anniversary of completion of
probation)
LM will have 6 monthly appraisals. Next appraisal will be due 1st May 2024
EC returned to the meeting and the Chair asked LM to leave the meeting while discussion took place
regarding EC staffing matters
- Staffing Matters
Staffing matters agreed unanimously.
LM returned to meeting.
- To hear the date of the next meeting
The next Personnel Committee meeting will be for the appraisal of the new Clerk or as necessary should
other matters arise.
Meeting closed at 7.30pm