Upton Village

South Oxfordshire

Upton Parish Council’s Minutes of Personnel Committee Meeting held on 25th October 2023

Minutes of the Parish Council’s Personnel Committee held in the meeting room of the village hall on Wednesday 25th October 2023 at 7pm.

In attendance:

Councillors      Ben Shaw (BS)

Neil Thorp (NT)

David Beckles (DB)

Clerk                 Liz Cooper (EC)

Deputy Clerk   Lisa Morgan (LM)

 

  1. To receive apologies for absence

      Apologies received from Brendon Heneghan (BH)

DB attended the meeting in place of BH.         

  1. To note any declarations of interest related to items on this agenda

       None

  1. To agree the Terms of Reference (ToR) for the UPC Personnel Committee

       A draft document was prepared by EC.  BS will check draft and circulate the ToR  to all council to be

ratified at next UPC meeting in November.

The Chair asked EC to leave the meeting while terms of LM’s contract were discussed.

  1. To confirm all terms & conditions relating to the Deputy Clerk & her transition to Clerk

      4.1 Confirmation of the completion of the Deputy Clerk’s probation period

The completion of the Deputy Clerk’s probation period was confirmed on 4th October 2023

4.2 Confirmation of the Deputy Clerk’s appointment as Clerk with effect from 1st November 2023

LM has accepted the post of Clerk with effect from 1st November 2023.  This will be ratified at

November Parish Council meeting.

4.3 Confirmation of the new Clerk’s starting pay rate of SCP13 as of 1st November

It was agreed that LM’s starting pay rate will move up by two increments with effect from 1st

November to SCP15. One increment for taking on more responsibility and one for completing ILCA.

4.4 Confirmation of the new Clerk’s training schedule & how attainment of qualifications will affect pay

LM will begin working to complete FILCA and then CILCA on attainment of these qualifications LM’s

pay rate will move up a scale with each.

4.5 Chair to confirm when confirmation letter will be sent to new Clerk

Confirmation letter has been sent to LM and the appointment will be ratified at November UPC

Meeting.

4.6 Chair to confirm when contract terms will be updated accordingly

BS confirmed that the contract terms will be updated as at 1st November.  This will be ratified at

November UPC meeting.

4.7 To confirm the approximate date of the new Clerk’s first appraisal (anniversary of completion of

probation)

LM will have 6 monthly appraisals.  Next appraisal will be due 1st May 2024 

EC returned to the meeting and the Chair asked LM to leave the meeting while discussion took place

regarding EC staffing matters

  1. Staffing Matters

        Staffing matters agreed unanimously. 

           LM returned to meeting.

  1. To hear the date of the next meeting

     The next Personnel Committee meeting will be for the appraisal of the new Clerk or as necessary should

other matters arise.

Meeting closed at 7.30pm