AGENDA
- To receive apologies for absence
- To record any declarations of interests relating to this meeting
- Open Forum
- To receive representations from members of the public if present.
(Maximum 15 minutes, 3 minutes per person)
- To receive representations from members of the public if present.
- To approve the minutes of the Parish Council meetings held on 26th June 2024
Note: – Any changes to the minutes need to be agreed by a vote.
- To approve the re-signing of minutes of the meetings held on April 24th and May 22nd 2024
page numbering has been added where previously omitted
- To confirm and/or appoint Personnel and Finance committees
- To receive resignation from Councillor Thorp
7.1 Appoint a new Deputy Chairman
- Planning
Acknowledgement that:
P22/V1914/CM (Collard Environmental Ltd) was approved as advised 26.06.24 and
P24/V1165/HH – alterations/extension at Sunnybank, High Street was approved as advised 02.07
P24/V0976/HH – development at The Orchard, High Street, approved as advised 04.07
There have been no new applications received in Upton this month
- Finance & Administration
Treasurers Account to 30/06/24 £18,811.27
Business Bank Instant Account to 30/06/24 £13,281.00
Total funds available as at 30/06/24 £32,092.27
- To agree the authorisers for next month’s payments.
- To approve payments to be made noted below under the General Power of Competence and within budgeted amounts.
| DATE | Description /Payee
|
Details | Amount (ex-VAT) |
Amount
(incl. VAT) |
| 04.06.24 | Bibby Commercial | Waste removal | 48.00 | 57.60 |
| 04.06.24 | Bibby Commercial | Grounds maintenance May | 288.75 | 346.50 |
| 04.06.24 | Bibby Commercial | Grounds maintenance June | 288.75 | 346.50 |
| 06.06.24 | Parish Clerk | May | 782.60 | 782.60 |
| 07.06.24 | OALC | Training | 110.00 | 132.00 |
| 07.06.24 | Expense claim | Grass seed etc | 81.99 | 81.99 |
| 10.06.24 | Kedel Ltd | Track repairs | 2543.56 | 3052.27 |
| 17.06.24 | Dark White Digital | Website hosting | 60.00 | 60.00 |
| 17.06.24 | Playsafety | Play area inspection | 260.00 | 312.00 |
| 19.06.24 | ARD Playgrounds | Playground repairs | 1342.70 | 1611.24 |
| 25.06.24 | Bibby Commercial | Waste removal | 48.00 | 57.60 |
| 25.06.24 | Kieran O’Donoghue | Barn door repaint | 235.00 | 235.00 |
| 26.06.24 | OALC | Training | 15.00 | 18.00 |
| 27.06.24 | Microsoft | Computer expense | 4.90 | 4.90 |
| Total | 6,109.25 | 7,098.20 |
| Receipts | Description | Amount |
| Lloyds | Interest | 15.12 |
| Total | 15.12 |
- To sign off bank reconciliation to end of July 2024.
Provided in advance of the meeting & to be signed at meeting. - To approve expenses as provided by BS for football net clips, gifts to previous Clerk on resignation, and Survey Monkey subscription
- Sustrans cycle path benches
- To respond to DR Stakeholders re the changing of district boundaries
- To approve ordering of new padlocks for the Recreation Ground barn
- To approve hiring someone to file and set up new system – three quotes to be obtained
- To approve VAT reclaims resume on a quarterly basis
These have been done annually but would incur a large volume of work at one time. Resuming a quarterly request spreads this commitment.
- To hear an update on the village questionnaire.
11.1 To consider how the car park at the village hall is being used and to develop a strategy
11.2 Maintenance of benches on the cycle path
- To hear any updates on any aspect of the recreation ground including play areas and maintenance.
- Current maintenance contracts & bin collection contracts – further discussion.
- Handover of responsibilities from NT regarding play area
- To receive IT update regarding Village Website
13.1 To decide on if and when to adopt a gov.uk website address for the village website
There is a discount scheme currently available
- To hear a plan for Upton News
To understand if anyone has come forward to take it on.
- To confirm the date and venue of the next full council meeting
Next full council meeting will be Wednesday 25th September 2024 at 19.00 in the meeting room, Upton Village Hall.