Upton Village

South Oxfordshire

Agenda for the Upton Parish Council Finance Committee Meeting 15.10.2025

UPTON PARISH COUNCIL

FINANCE COMMITTEE MEETING

Wednesday 15th October 2025

8.00pm

 

10th October 2025

 

To: All Members of the Finance Committee of the Council

 

You are hereby summoned to attend a meeting of the Parish Council’s Finance Committee to be held in the meeting room of the village hall on Wednesday 15th October 2025 at 8.00pm.

 

Members of the public and press are welcome to attend. Please contact the Clerk at least 24 hours prior to the meeting as there may be seating restrictions.

 

Signed

 

Benjamin Shaw

Clerk to Upton Parish Council

 

Agenda

 

 

  1. To note any apologies for absence

 

  1. To elect a Chairman of the Finance Committee

 

  1. To hear any Declarations of Interest

 

  1. To review the of Terms of Reference

Any changes to be agreed by resolution of the Council.

 

  1. To review the estimates of receipts and payments for 2024/2025

5.1 Receipts to date & to end of financial year

5.2 Payments to date & to end of financial year

5.3 Priorities / changes to the end of the financial year.

 

  1. To establish estimates of receipts and payments for 2025/2026

6.1 Potential income

6.2 Priority tasks / projects

6.2 Employee(s)

6.3 Regular contractors

 

  1. To review all banking standing orders & direct debits

7.1 SOs – Microsoft

7.2 DDs – Tesco mobile

 

 

 

 

  1. To review other obligations

8.1 Outgoing grants:

The Council has no regular outgoing grants, but has contributed to the Upton Summer

Fete, Citizens Advice & Royal British Legion in the past.

8.2 Contractors

8.2.1 TFM – grounds maintenance contract

8.2.2 RoSPA – annual & quarterly play area inspections

 

  1. To review the employee(s) salary & hours
  • NALC pay award for 25/26 yet to be agreed.
  • OALC recommend budget increase of min 5% (NJC spine + c4%)
  • Current employee hours per month
  • Overtime policy review

 

To review & agree the level of reserves needed for the next financial year.

 

  1. Capital projects.

To establish reserves available for capital projects and to agree the budget for capital projects.

11.1 New projects

11.2 Remedial works

 

  1. Precept for 2025/2026.

To agree the precept for the next financial year for recommendation to the full Parish Council.

 

  1. To review & agree any amendments to the Council’s Financial Regulations

Last updated June 2025

Any changes to be agreed by resolution of the Council.

 

  1. To review physical assets and liability

 

  1. To review the adequacy of the Risk Management Policy

 

  1. To review the adequacy of Council Insurance cover

 

  1. Date of next Finance Meeting:- Wednesday 14th October 2026 7.00pm TBC