UPTON PARISH COUNCIL

29^th May 2026

To: All Members of the Council

You are hereby summoned to attend the Annual Meeting of Upton Parish Council to be held in the small meeting room at Upton Village Hall on Wednesday 3^rd June 2026 at 20.00.

Members of the public and press are welcome to attend. Please inform the Clerk at least 24 hours prior to the start of the meeting as numbers may be restricted.

Signed

Benjamin Shaw

Clerk to Upton Parish Council (parish.clerk@uptonparishcouncil.gov.uk)

AGENDA

Note – To be minuted that this meeting has been rescheduled from May 27th 2026 due to the ill health of multiple members of the council causing the meeting to not be quorate.

To receive apologies for absence
To record any declarations of interests relating to this meeting
To elect the Chairman of the Council for the Municipal Year 2026/27
- Signing of Chairman’s Declaration of Acceptance of Office
To elect the Vice-Chairman of the Council for the Municipal Year 2026/27
- Signing of Vice-Chairman’s Declaration of Acceptance of Office
To receive declarations of interest and review members’ Register of Interests
- Reminder to councillors to review and update their register of interests
To confirm eligibility and resolve to adopt the General Power of Competence (if criteria are met)
To Hear Questions and reports from District Council
To Hear Questions and Reports from County Council
Open Forum

3.1 To receive representations from members of the public if present.
(Maximum 15 minutes, 3 minutes per person)

To approve the minutes of the Parish Council meetings held on 25^th March & 29^th April 2026

Note: – Any changes to the minutes need to be agreed by a vote.

To appoint members to Committees and Working Groups
Finance Committee minimum 3
b. Personnel Committee minimum 3
c. Nature Garden Liaison Councillor x1
d. Upton Village Hall Amenities Trust Representatives x2
To appoint the Internal Auditor for the 2026/27 Financial Year
To begin the review of standing orders and financial regulations
To begin the review of the Internal Financial Control Procedure
To agree the Clerk’s authority to redact personal data (e.g. signatures) from the published version of the AGAR
To receive an update on the Internal Auditor’s Report and Review of Effectiveness
To consider and approve the Annual Governance Statement 2025/26 (AGAR Section 1)
To consider and approve the Accounting Statements 2025/26 (AGAR Section 2)
To consider and approve the draft Statement of Accounts 2025/26
To review bank mandates (as checked by RFO)
To hear an update on and discuss the approval of the renewal of annual insurance policy
To confirm Council meeting dates for the 2025/26 year
- To begin the review and discuss dates to adopt the following Council policies
- Standing Orders
- Financial Regulations
- Code of Conduct
- Internal Financial Control Policy

Planning

P26/V0799/HH – Proposal: Front porch extension – Location: Cornerways Church Street Upton Didcot OX11 9JB

To review village matters:

25.1 Village Survey

25.2 Emergency Plan & First Aid

25.3 Playground Surfacing

Update on request for RRT Support to turn over the existing playground bark

25.4 Uptonogood Garage Access Arrangements

Submission of an appropriate risk assessment;

Compliance with Council requirements regarding vehicle access and safety; and

Return of keys/access arrangements following the event period.

25.5 Nature Garden

Update on activity plan

25.6 IT Systems Update

25.7 Annual Parish Meeting Update

Finance & Administration

Treasurers Account to 30/04/26 £27,039.60
Business Bank Instant Account to 31/03/26 £93,390.00
Total funds available as at 31/03/26 £120,429.60

8.1 To agree the authorisers for next month’s payments.

8.2 To approve payments made below within budgeted amounts.

Transaction Date	Transaction Description	Debit Amount
28/04/2026	MICROSOFT	10.3
24/04/2026	Salaries & Expenses & WFH	1134.33
20/04/2026	Bank Charges	4.25
17/04/2026	SLCC Membership	60
15/04/2026	Website Hosting	9.59
15/04/2026	Website Hosting	84
15/04/2026	Website Hosting	9.59
15/04/2026	Website Hosting	9.59
15/04/2026	Mobile	8.56
Total		1330.21

Receipts	Description	Amount
08/04/2026	VWHDC ACCOUNTS PAY NA – Half Precept	18730
09-Apr-25	INTEREST (GROSS)	39.64
Total		18769.64

8.3To sign off bank reconciliation to end of April 2026.

8.4To review all Standing Orders and approve

To discuss and agree the logistical arrangements relating to the previously approved purchase of a storage container for use by Uptonogood and associated community storage needs ahead of the 2026 event.
To agree any contributions to Upton News for April
To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 24^th June 2026 at 19.00 in the meeting room, Upton Village Hall.

Appendix A

UPTON PARISH COUNCIL
Meeting Dates 2026-2027

All meetings will be held in the small meeting room in the village hall unless otherwise stated

Meeting	Date / Time
Full Parish Council Meeting	Wednesday 24th June 2026, 7pm
Full Parish Council Meeting	Wednesday 29th July 2026, 7pm
Full Parish Council Meeting	Wednesday 30th September 2026, 7pm
Personnel Committee Meeting	Wednesday 7^th October 2026 7pm
Finance Committee Meeting	Wednesday 14th October 2026, 7pm
Full Parish Council Meeting	Wednesday 28^th October 2026, 7pm
Full Parish Council Meeting	Wednesday 25th November 2026, 7pm
Full Parish Council	Wednesday 27th January 2027, 7pm
Full Parish Council	Wednesday 24th February 2027, 7pm
Full Parish Council	Wednesday 31st March 2027, 7pm
Full Parish Council	Wednesday 28th April 2027, 7pm
Annual General Parish Council Meeting	Wednesday 26th May 2027, 7pm

Note:

There is no Parish Council meeting in August or December.
All meetings are face to face and will be conducted in a manner in which all present feel comfortable.
Residents are welcome to attend any meeting but are asked to inform the Clerk in advance as there may be seating restrictions.
Meeting agendas are published on the Parish Council noticeboard and the Upton Village website, Parish Council pages.

Appendix B

Upton Parish Council Code of Conduct for Councillors (2026 Edition)

Adopted: 27.05.2026
Based on: Local Government Association Model Code of Conduct 2020 and the Oxfordshire Councils Model Code 2022

Introduction

Upton Parish Council is committed to upholding the highest standards of public office. This Code of Conduct sets out the expected standards of behaviour for all elected and co-opted councillors. It is adopted under Section 27 of the Localism Act 2011.

Purpose of the Code

To provide:

A framework for councillor conduct in public office
Guidance for maintaining public trust
Protection for councillors, the public, and council officers

Principles of Public Life (Nolan Principles)

All councillors must uphold:

Selflessness
Integrity
Objectivity
Accountability
Openness
Honesty
Leadership

Scope

This Code applies:

When acting as a councillor
When claiming to act or giving the impression of acting as a councillor
To all forms of communication including social media

General Standards of Conduct

Councillors must:

Treat all individuals with respect
Not bully, harass or discriminate
Uphold impartiality of officers
Respect confidentiality
Avoid bringing the council into disrepute
Not use their position improperly
Use council resources lawfully and prudently
Comply with council procedures and sanctions

Registering and Declaring Interests

6.1 Disclosable Pecuniary Interests (DPIs)

Councillors must:

Register DPIs within 28 days of taking office
Declare DPIs at meetings when relevant
Not participate in or vote on related matters
Keep their interest register up to date

6.2 Other Registerable Interests

Includes:

Unpaid directorships
Membership of public, charitable or political bodies

6.3 Non-Registerable Interests

Must be declared when:

A matter affects their financial interest or that of a close associate
A fair-minded observer would consider it impacts their judgement

Gifts and Hospitality

Councillors must:

Not accept gifts or hospitality likely to influence their duties
Register any gift or hospitality worth over £50 within 28 days
Declare significant offers refused

Complaints and Enforcement

Breaches of this Code may be investigated by the Monitoring Officer
Sanctions may include censure, removal from committees, or required training
Councillors must comply with investigations and imposed sanctions

Review

This Code shall be reviewed annually or when legislation requires an update.

Signed:
Chair, Upton Parish Council
Date:

Clerk to the Council
Date: