The Annual General Meeting of the Upton Village Hall Amenities Trust will be held on Monday 16th May at 7.00 p.m. in the Village Hall.   Please come along to discuss future plans for the use of the hall and work that still has to done on the hall. The Agenda for the meeting is given below.

UPTON VILLAGE HALL AMENITIES TRUST (UVHAT) ANNUAL GENERAL MEETING MONDAY 16^TH MAY 2011 AT 7.00 P.M. IN THE VILLAGE HALL

A G E N D A

1. Minutes of meeting held on 17^TH May 2010

2. Matters Arising

3. Chairman’s Report

4. Treasurer’s Report

5. Drop In Report

6. Election of UVHAT Members

7. Any other business

Clare Lightfoot

Hon Secretary

5^th May 2011

UVHAT

To make full use of the new extension, the village hall trust has recently purchased twenty one new stacking tables and two serving tables. We very much appreciate that the total cost of £797 was met by a "Grassroots Grant" from the
Oxfordshire Community Foundation.

Brian Simpson

Oxfordshire Theatre Company bring Alice in Wonderland

to Upton Village hall on

Wed. December 1^st at 7pm

Long ago, in the city of dreaming spires,

a boat set out along the Thames,

on a trip to Wonderland…

The company is delighted to present this well known, Oxford based, tale inspired by the Lewis Carroll novel, and written by Neil Duffield, winner of the Arts Council England.

This brand new version of the classic tale, combines puppetry, song and dance.

Tickets  £8 adults, £6 children, from

Jessie  851206.

Help Required

Jessie West has acted as the Village Hall’s unpaid caretaker/cleaner for the past 4 years.

This was Jessie’s generous gesture, saving a considerable amount of money towards the hall extension. Jessie is very happy to continue with the caretaking role but it would be really good if we could have a rota of volunteers to help her. We envisage that a volunteer would help out with the cleaning duties for 1-2 hours

during their week on duty so the task will not be too onerous. If you would be prepared to join the rota or would like more information on what is required please contact Clare Lightfoot (850486) or Jessie West (851206).  Many thanks.

Cutlery Required

The village hall kitchen could really do with some more cutlery for entertaining purposes, in particular knives and spoons. If anyone is having a clear out at home or doing a house clearance perhaps they could bear us in mind?

All donations most welcome.

Celia Davies 850684

At last the screed in the new meeting room and store has dried out sufficiently to allow the floor covering to be laid. Thanks are due to Keith Eighteen and Sherfield Flooring Ltd for generously providing and laying the carpet in the meeting room free of charge.

Because of the increased capacity of the hall the Trust needs to incur expenditure on a number of further items. These include extension of the car park; extension of the ladies lavatory to provide a second cubicle; and the purchase of additional tables and storage racking.

Funds raised this year will go a long way to meeting these additional costs, these include the proceeds of two events in the last few weeks.

Our thanks to Hilary Powell and her team of helpers who organised a very successful barn dance in the garden of Prospect House on the 10th of July. This yielded an amazing £1343.

On August 15^th 72 people met at the hall for a lunch of Pimms (and soft drinks), Pate and Pudding. Thanks are due to Celia Davies, her team of helpers and all those who helped provide such a wide and inviting spread. This yielded £633. This event was so enjoyable that Celia was pressed afterwards to arrange a similar event next year! By then it will have become a village tradition!

Brian Simpson

 

As mentioned in a previous newsletter, the travelling theatre that has brought so many lively performances to our village hall, has lost a considerable subsidy from the Vale. It costs the company £1,200 to take their show to each of the venues they visit. The cost to us has been £314. As you can imagine, they are looking at other ways to "keep the show on the road" 

UVHAT have agreed to accept the next family show "Alice in Wonderland" for November. The cost to us will be £600. We hope ticket sales £8 for adults £6 for children plus sale of refreshments will generate sufficient to cover the cost. We certainly have the potential to do so with the extended hall, and still enjoy the more comfort in seating that the extra space has given us. However for this one show UVHAT is prepared to subsidize it if necessary.

So we look forward to your continued support, and welcome anyone coming for the first time, for a thoroughly enjoyable inexpensive evening out.

Meanwhile you are invited to a meeting at the village hall, Monday June 14^th at 7.30pm to share ideas on how to proceed for hosting future shows.

Jessie West

Joan Durbin is very kindly donating some of her framed paintings for sale with all, or half of the proceeds going towards the work still to be done on improving the Village Hall. 10 paintings will be available where all the proceeds are for the hall and a further 10 where half the proceeds will go to the hall.

The paintings will be available for viewing at Joan’s house on Sat. 26th June  & Sun. 27th. 2pm to 6pm. Anyone wishing to view/buy beforehand can view from Friday 19th June until 30th June by telephone appointment Tel. 01235 850035.

Our thanks to Joan for this very generous gesture – Mike Brown