Minutes of meeting 13th March 2007


Minutes of Meeting of Upton Parish Council

held on Tuesday, 13th March 2007 at 8.00 pm in the Village Hall

Present: Mr G de Wilde (Chair), Mr M Brown, Mr P Fletcher, Mrs C Hall, Mrs T Seelig, Dr S Whatmore and

Mrs C Lightfoot (Clerk).

Mr R Farrell (District Councillor) & Mr C Lamont (County Councillor) were present part-time.

2 members of the public attended.

1. There were no apologies for absence.

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

None recorded.

3. Minutes of the meeting of the Upton Parish Council held on 9th January 2007 and the extraordinary meeting held on 18th January 2007, having been previously circulated, were agreed and signed as a true record.

4. Matters Arising

14/11/06 Safety of Pedestrians. Mr Brown reported that Speedwatch signs were on order. These will be fixed to telegraph poles. MB

9/1/07 Stream Road Issues: there has been no progress on the change of name. Mr Joel said he would like to see the road adopted. Stream Road should remain an agenda item for the new PC. Clerk

5. County Councillor’s Report

Mr Lamont reported that OCC had been awarded 4*, ie an excellent authority providing good services and value for money. He said that OCC had secured £20M for additional schools in Didcot to address the shortfall in places. Subject to consultation, the options are 2 new primary schools and 1 new secondary school (in phases) or a 14-19 facility.

6. District Councillor’s Report

Mr Farrell reported that the Vale had set a budget for 07/08, resulting in a council tax rise of 4.99%. The Vale is 8th lowest in the league for council tax. He said that the main commitments were affordable housing schemes, an environment warden, free bus pass scheme. Action is being taken to renegotiate the bus contract. SODC is arranging a consultation exercise to address concerns relating to the building of extra houses, ie lack of infrastructure, pressure on Health Services, schools, and fears that villages will be encroached upon. He said Parish Councils will be invited to attend.

7. Upton Roads: Mr Brown reported that he had finally been able to enter into dialogue with the Highways Department regarding Upton’s roads maintenance programme. It has been agreed that tar and chip will not be used. Our preferred option, slurry tarring, will be used in Station Road, High Street & Pound Lane. Highways Department need to be reminded that there are 2 potholes in Stream Road which need attention. Stream Road and Church Street will not be treated. Mr Fletcher said we should push for these roads to be done next time. OCC Highways should be asked to define their responsibility regarding the upper part of Stream Road. MB

8. Neighbourhood Action Group (NAG)

Mr Brown had attended a meeting the previous evening. He said that there is a prevalence of dog stealing in the area. It was regrettable that Upton had 2 incidents of telephone vandalism to report. Mr Brown said he has asked to be provided with information resulting from the use of the Speed Indicating Device in Upton at the next NAG meeting. MB

9. Planning Applications

UPT/1972/3 – Extensions and alterations to Village Hall

UPT/7108/2 – Erection of 4 bedroom chalet bungalow with double garage, Ravello

UPT/ 12510/1- Siting of domestic oil tank at Icknield House, Chilton Road.

The PC noted that each of these planning applications has been permitted.

The Chairman read a letter from the Vale regarding the code of conduct when responding to planning applications. This was noted.

10. Villagers’ Open Forum

Mr Joel asked whether Murphy’s could have pressure put on them to clear up the site of the water pipe trench before the growing season. It was agreed that the situation was less than satisfactory and that the Chairman and Clerk will chase. Chairman/Clerk

11. Parish Transport Representatives

No report received.

12. Finance:

a) Financial Transactions since last meeting

Vale of White Horse – dog bin emptying £43.69

Harrod UK Ltd (goal posts) gross £581.63. (a grant of £248 has been awarded by The Football Foundation)

Clerk’s salary – £304. Cheque dated 31/3/07

All were approved for payment.

b) Financial transactions since last meeting

Invoice has been raised on UVHAT for 50% cost of annual dog bin emptying – £78.32

Bank Interest – £66.50 (received during December & January)

Cash received from Mr & Mrs Dawson’s lights event – £177.00

Cash received from Mrs Simpson’s handbell event – £74.20

Cash received from Mrs Blandford – £10.

Donations – S137 – requests for grants received from:

Thames Valley & Chiltern Air Ambulance Trust, Root & Branch, Farming & Wildlife Advisory Group (FWAG), Home Start Southern Oxfordshire, Junior Citizen Trust, Oxfordshire Children’s Information Service, The Farmoor Reservoir Pontoon Project, Sunningwell School of Art.

After discussion it was agreed that the following grants would be made:

South & Vale Carers Centre – £50

Thames Valley Air Ambulance – £50

St Mary’s Church (towards printing Upton News and maintenance of churchyard) – £200

FWAG annual subscription – £42

Mr & Mrs Churchman (daily locking and unlocking of recreation ground) – £25

This payment is justified under paragraph 8 of the Local Govt Act 1972.)

13. Playground Management Committee

Mrs Seelig reported that the Inspection Sheets noted the notice board being out of date (this has now been updated), some of the surfaces were slippery, minor painting on the slide and sticking gate. Mrs Seelig agreed to look into this. TS

Two quotes had been received for the 2-seater rocker, one from Eibe and the other from Wicksteed. The PC examined these and agreed that the Wicksteed quote (£622) for the rocker should be accepted. Proposed Mrs Seelig and seconded by Dr Whatmore. Mr Brown recommended that sufficient safety mats be ordered to be installed under rocker, the cradle swings and junior swings. Permission to purchase the necessary mats was given. TS

14. Recreation Ground

a) Land Registry Voluntary Registration – Mr de Wilde reported that in the absence of Mr Ferguson on sick leave, a locum solicitor is progressing this matter on our behalf.

b) Goalpost replacement – the goal posts have arrived and a working party will be organised to erect these. A grant of £248 has been made by the Football Foundation.

15. Parish Plan Update

Amenities & Environment: Dr Whatmore said that 10 companies had been approached but she had only managed to obtain one quote for the ball wall. 3 types are available from Hand Made Places Ltd. Dr Whatmore proposed that we invest in a double sided ball wall – without painted targets. This was seconded by Mrs Seelig. All were in favour. Clerk to pursue this and arrange delivery to tractor shed. A working party will be required to install

this. Dr Whatmore asked the clerk to write thanking Anthony Stiff Associates for their help. Clerk

Footpath to Blewbury: this is still ongoing and should be an agenda item for the new PC. Clerk

16. Correspondence in circulation and recently received

Parish Council Comments on Planning Applications – code of conduct

Vale of White Horse: DTI consultation paper on post offices

Audit Commission – appointment of External Auditor

Communities & Local Govt. A revised model code of conduct for local authority members

Oxfordshire CC, Oxfordshire Minerals and Waste Development Framework

OCC, Oxfordshire 3 Unitary Council Proposal. Does it make sense?

OCC, Oxfordshire Minerals and waste sites proposals. Issues and Options consultation

Partial Review of SE Plan. Revised apportionment of primary land-won aggregates. Response form and questionnaire.

Regional Housing Strategy Review Consultation.

The above communication was noted.

17. Election Date: 3rd May 2007. It is likely that there will be vacancies on the Parish Council. Chairman undertook to produce a flyer and arrange for it to be delivered to each house. GdW

18. Date of next meeting: the next Parish Council meeting will be held on Tuesday 8th May 2007

The Annual Parish Meeting is to be held on Tuesday 10th April 07.

There being no further business, the Chairman closed the Meeting at 10.05 pm

Clare Lightfoot

19th March 2007

Clerk, Upton Parish Council