Minutes of Annual Parish Meeting


Minutes of the Annual Parish Meeting of Upton

Held on Monday 12th April 2010 at 8.00 p.m. in the Village Hall

Present: Mr J Dickens (Chairman), Mr M Brown, Mr D Mason, Mr S Norman,

Mrs T Seelig, Mr G Summers

Mrs C Lightfoot (clerk)

Mr R Farrell (District Councillor)

Mrs J West (Upton Village Hall Amenities Trust)

4 members of the public

1. Apologies for absence: received from Mr B Shaw, Mrs L Shaw, Mr S Lilley & Mrs M Maytham.

2. Minutes of the annual parish meeting held on 6th April 2009 were read by Mr Summers. The minutes were agreed to be a true record and signed by the Chairman.

3. Discussion on Annual Reports:

(i) Parish Council Chairman

Mr Dickens opened the meeting by welcoming those present. He said that this meeting was a forum for airing villagers’ views and opinions. The Parish Council has a complement of 6 councillors and following Mr Summers’ resignation a vacancy has occurred and is being advertised. He thanked Geoff for his contribution to the Parish Council during the past year.

He outlined the roles assigned to each councillor. He said that one of the key tasks of the Parish Council was to comment on planning applications and he saw this as an important role in attempting to maintain the character of the village. Mr Dickens thanked Mr Brown for his support in his role as Chairman, and Mr Simpson for acting as voluntary assistant clerk during the process of extending the village hall. Mr Brown, Mr de Wilde and Mrs West were congratulated on overseeing the village hall refurbishment. He thanked the volunteeers who cut the recreation ground grass and the Volunteer Group who do an excellent job in undertaking tasks around the village. e By way of demonstrating community spirit he mentioned the success of the First Responders and also the village fete which promotes village life and raises funds.

He referred to the village web site which is an excellent communications tool and also the Upton News, thanking Mrs West, Mrs Brown and Mrs Saunders for their work on its production.

Ongoing issues include: regularisation of the land on which the hall stands; playground improvements; liaison with Blewbury Parish Council to improve the footpath from Upton to Blewbury; investigate cutting of village footpaths.

(i) Parish Council Finance

A copy of the report prepard by Mr Brown and Mrs Lightfoot. Copies of Payments and Receipts for 2009/2010 were available. The accounts showed a reserve of £6k. Mr Brown said that funds were earmarked to include spend on children’s playground and improvements to car park.

(ii) District Council: Mr Farrell spoke about the challenging times faced by the Vale due to a reduction in income. He noted that residents in Stream Road had experienced difficulty with non-collection of their rubbish, he asked to be kept informed of incidences in order that the Vale can claim against the contractor.

(iii) County Council: no report to hand

(iv) Parish Transport Representative; report attached. It was noted that a successor to

Mr Summers is being sought. The next meeting of the PTR Group will be held in Oxford on 12th May at 1.30 p.m. Mr Dickens said that it is fortunate that Mr Lilley our County Councillor is a bus champion.

(v) United Charities: in her report, Mrs Whitmell asked that she be contacted if anybody wished to apply for a grant.

(v) Blewbury School; no questions raised

(vi) UVHAT

Mrs West said that £43,000 had been raised by the village through donations and self-help. She felt confident that this motivated charities to make grants to the hall extension project. Fund raising activities are continuing.

Mr Whitmell thanked those involved for achieving the village hall extension project to time and cost.

A question was raised about the caravan rally held over Easter. Mrs West said that this had been a joint venture between the Parish Council and UVHAT. Comments on this are welcomed.

(vii) Neighbourhood Watch: no questions raised

(viii) St. Mary’s Church: no questions raised.

4. Discussion on the Future

  • Energy Saving Initiative: it was regretted that the Parish Council had been unable to get this off the ground. It was proposed that links to information be put on the web site. The bulk purchase of Calor Gas being organised by Mrs Shaw is underway and will producing a saving.
  • First Responders: Mr Whitmell said that 2 additional pairs of responders would be helpful.

Ideally, other local villages might be encouraged to set up teams

5. Chairman’s Closing Remarks

The Chairman asked if there were any further issues. None arose.

6. Date of next meeting – Monday 11th April 2011

Clare Lightfoot

Clerk Upton Parish Council

20TH April 2010