Minutes of Extraordinary Meeting 19th April 2010


Minutes of an Extraordinary Meeting of Upton Parish Council in the Village Hall on

Monday 19th April 2010 at 8.00 pm

Present: Mr J Dickens (Chairman), Mr M Brown, Mr S Norman, Mrs C Lightfoot (clerk)

1. Apologies – received from Mr D Mason, & Mrs T Seelig

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered. None recorded

3. Planning Application: UPT/4042/1: Erection of 2 storey side extension to create a ground floor carport with a bedroom above, roof alterations with new dormers to front and rear, at Mouse House, Station Road. Applicant Mr W Carr. The Parish Council examined and discussed the plans and had no objections. In discussion it was felt that the appearance of the building could be improved by reducing the number of windows on the first floor. The clerk was instructed to note this in the Parish Council’s response to the Vale. Clerk

4. Maintenance of Footpaths

Mr Norman reported that he had received from Oxfordshire County Council the terms under which the Parish Council could undertake the cutting of parish footpaths for an annual fee of £450. The Parish Council agreed, in principle, that we would like to enter into a contract with OCC but before we could do so the issue of accessing Footpath 8 (at the rear of the George & Dragon) needed resolving. Mr Norman said that Mr Sumner had taken responsibility for arranging access. Mr Brown agreed to telephone Mr Sumner to expedite the access issue.

A discussion then ensued to determine the logistics of the volunteer work group undertaking cutting footpaths. Clerk to check with our insurers (Aviva) whether cover can be provided to drive the mower in the highway. Clerk

5. Regularisation of Land:

It was reported back to the Council that UVHAT supported an idea put forward by Mr Brown that a small committee be set up to come up with a proposal on future responsibility for areas of the Recreation Field. It was agreed that the Clerk should ask 2 representatives of UVHAT to meet with Mr Brown and Mr Dickens to agree on the objectives for the committee before deciding who should be asked to be members of the committee.

Clare Lightfoot, Clerk

Tel: 01235 850486

20th April 2010