Minutes of Extraordinary Meeting 30th September 2013


Minutes of Extraordinary Meeting of Upton Parish Council in the Village Hall

Monday 30th September at 8.00 pm

Attendees: Dr R Lott (Chairman), Mr S Fraser, Mrs L Shaw, Mr S Norman, Mr R Traynor, Mrs A Hoy (clerk), 7 parishioners

1. Apologies were received from Mr Shaw

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered. None registered

3. Planning Application P13/V1034/FUL – 3 Fieldside, Upton. Applicant Mr Kieran O’Donoghue. Proposal: erection of new 3-bedroom dwelling at rear of property and widened access to the site to serve both properties.

As a preamble to the discussion, Dr Lott read out the list of material planning considerations from the Vale of White Horse planning website, and noted that the recent publication of the National Planning Policy Framework had superseded a number of previous policies. He reminded the meeting that a previous application had been made in November 2010 which was withdrawn in February 2011. At that time the Parish Council’s response was that the application would set a precedent not beneficial to the character of the village and would be detrimental to surrounding properties; loss of light, overshadowing and loss of privacy to neighbouring properties would be caused, and there was concern regarding the over-dominance of the property on the plot, traffic generation, car parking provision and noise disturbance.

Dr Lott then invited the members of the public present to comment on the application. Most of the comments were similar to the original objections. Concern was raised over parking as the new plans showed a reduction of parking area from two to just one vehicle with no turning area so vehicles would have to reverse up the entire drive and back onto Fieldside. It was pointed out that the proposed dwelling had three double bedrooms and a single, therefore the potential to generate three additional motor vehicles, leading to an increase in on-street parking. The observation was made that the applicant currently keeps a skip, a car, a large van and a horse box at the property, the concern being that the loss of the property’s drive would further increase on-street parking. Great concern was voiced at the increase in parking on the street caused by lack of proper parking places, with the result that the emergency services may have difficulty manoeuvring their vehicles down the street when necessary. The lack of pavements in Upton aggravated the situation, causing residents to walk down the middle of the road.

It was also pointed out that the proposed building would be right up to the boundary of the property, thus accentuating the earlier objections of over-dominance. The loss of privacy for neighbouring gardens and the increase in noise and light disturbance was also raised as a concern. It was noted that the application is for a four bedroom detached property which is in conflict with the applicant’s stated aim to provide a home for his elderly mother. Concern was also voiced that this was a back-land development, not an infill, out of keeping with any existing building line, and if allowed, would set a precedent for other occupants of Fieldside with the potential of a whole new row of houses, conflicting with the housing density of the village. The claim of the applicant that a precedent had already been set (Hitherto / Jasmine) was thought to be unfounded as these houses were side by side in keeping with existing building lines and had separate entrances. Several residents advised that they had already objected to the application on the Council website. It was also noted that two further objections had been posted from residents not in attendance. In his absence, Mrs Shaw reported that Mr B Shaw had also requested that his objections be noted. Two letters of objection had also been received and would be added to the file.

Dr Lott then brought the Public Forum to a close and recommended that the following objections be communicated to the VOWDC Planning Department:

i. The development was in conflict with paragraph 53 of the National Planning Framework and would alter the nature of Upton as a small village and in conflict with the Draft Local Plan 2029, Core Policy 3;

ii. The development was a cramped back-land development which would set a precedent and did not meet local needs;

iii. Parking was considered inadequate for both houses and would result in increased parking on the street, causing problems for emergency vehicles and pedestrians;

iv. There would be an increase in noise disturbance and light pollution;

v. The proposed house would be over-dominant and the two gables were right on the boundary line;

vi. The resulting housing density would be out of character with the rest of the village.

The Clerk was requested to convey these objections to the VoWH Planning Department. CLERK

Members of the public left the meeting.

4. Emergency Contact List: Mr Fraser had completed this task which he had circulated and also sent to the Emergency Planning Unit. It was AGREED that an additional set of Village Hall keys would be cut and given to Dr Lott and Mr Fraser so that one of them would always have access in case the need for emergency use of the hall should arise. RL/SF

5. Dog Bin labelling and emptying: Dr Lott confirmed that he had spoken to the Administration Team Leader at South and Vale who had recommended rebranding the existing bins (sample template circulated) so they could take both general litter and bagged dog waste. It was AGREED that this was a good solution to the problem which would not involve the Parish Council in additional costs and would maintain the current emptying schedule. Dr Lott agreed to obtain quotes for adhesive (all weather) labels to be applied to both bins from Kingdom Signs. Dr Lott advised that bin liners were now stored underneath the new bin. RL

There being no further business, the meeting closed.

Angela Hoy, Clerk

Tel: 01235 851726

1st October 2013