Minutes of Extraordinary Meeting 9th April 2014

Minutes of Extraordinary Meeting of Upton Parish Council in the Village Hall

Meeting Room, Wednesday 9th April 2014 at 8.00 pm

Attendees: Dr R Lott (Chairman), Mr S Fraser, Mr S Norman, Mrs L Shaw, Mrs A Hoy (clerk), 2 parishioners

1. Apologies: Mr B Shaw, Mr R Traynor

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered. None registered

3. P14/V0560/HH: Winterset, Newman’s Close, Upton OX11 9JA – Proposed front dormer window, replace side hip roof with gable roof and new rear gable to existing loft conversion.

Mr Traynor was unable to attend but had sent his written comments to the effect that the roofline was erratic and he considered this was an over-development of the property. Several Councillors agreed with these comments and pointed out that the roofline was higher than the adjoining properties, although having spoken to the neighbours, Mr Fraser advised that there had not been any objections raised; indeed, the immediate neighbour had recently received planning permission to carry out a similar development.

The Chairman closed the meeting to allow the applicants present to give comments. The applicants advised that their architect had offered an alternative plan but this had involved a “twin-peaks” approach which it was thought was even more erratic, so had retained the original design.
The meeting was reconvened and, after discussion, it was agreed to respond to the Vale that the Council had no objections, but had noted the increased elevation over the adjoining properties, which might give rise to shading in the garden.
Members of the public left the meeting.

4. (i) Financial Statement to end March 2014 – Mr Norman presented the latest figures, which had been previously circulated. After discussion, these were accepted. It was agreed to set aside £1500 for replacement of the lawn mower, another £1500 for playground maintenance, and keep a reserve of £1000 in case of a Council election.

(ii) Cheque for signature – VoWHDC emptying of dog bins £24.40, for the period July – September 2013. This would be the last invoice for this item as the bins had now been relabeled litterbins and would be emptied during the normal collections.

There being no further business, the meeting closed.

Angela Hoy, Clerk
Tel: 01235 851726
11th April 2014