Minutes of Extraordinary Meeting 7th May 2014

Minutes of an Extraordinary Meeting of Upton Parish Council

in the Village Hall Meeting Room on Wednesday 7th May 2014, at 8pm

1. Apologies – Mrs L Shaw

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered. None received.

3. Planning Application: P14/V0827/HH Pentreen, Stream Road, Upton. Single storey rear and front porch extension, internal alteration: After discussion it was proposed and seconded that the Vale be advised there were no objections or comments on the application. The motion was passed unanimously. Clerk to advise the Vale. Clerk

4. Financial Regulations – After discussion it was unanimously agreed to amend clause 5 of the Financial Regulations allowing to Clerk to make electronic payments when payment by cheque is not an option. Clerk to amend and post the revised Financial Regulations on the website. In addition the Clerk was requested to append a schedule of payments to the Agenda of future meetings. Clerk

5. Licence and Insurance of John Deere Mower: The Clerk confirmed that the mower had now been taxed and insured for the next 12 months.

6. Cheques for Signature: Mrs A Hoy – APM expenses £14.84
Mr M Brown – Mower parts and fuel £120.87
Kingdom Signs – Pump Track signage £237.34
Broker Network Ltd – Motor vehicle insurance £132.50
Kalehurst Garden Machinery Ltd. – Mower servicing £425.72

Angela Hoy
Parish Clerk
8th May 2014