Minutes of Extraordinary Meeting 11th August 2014


Minutes of an Extraordinary Meeting of Upton Parish Council
Held on Monday 11th August 2014 at 8.00 pm

PRESENT: Mr S Fraser (Chairman), Mr S Norman, Mr R Traynor, Mrs L Shaw, Mrs A Hoy (Clerk)
and four members of the public.

1. Apologies for Absence: Dr R Lott, Mr D Reid

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared

3. Public Forum: Mr Fraser closed the meeting to allow members of the public to speak. It was pointed out that there was no difference between these and the original set of plans other than the names of parts of the proposed outbuilding. Concern was expressed at the size and height of this building, which, if given approval, would set a worrying precedent, especially as access from the road could be made to the building giving rise to the opportunity for it being a separate dwelling. A previous application within the village for a development in the back garden had been rejected on the grounds of over development of a back garden. It was also pointed out that Ms Whatmore had a large garden and there were other areas within it where such a building would have much less impact on Barnacre, the adjoining property. If permission were to be granted, it was hoped that the planning authorities would request modification of the ridge height to make it less overbearing. Mr Paul Hicks of English Oak Frames agreed to pass on these comments to Ms Whatmore. The meeting was then reconvened.

4. . Planning: P14/V1624/HH Stocks, Stream Road – resubmission of withdrawn application P14/V1122/HH. Plans were circulated. It was noted that a site visit had taken place on 9th August, attended by Mr Fraser, Mrs Shaw, Mr Norman and Mr Traynor. Dr Lott was unable to be present but having previously seen the site, sent his comments in an email. It was generally agreed that it would be better sited elsewhere on the plot, especially as the neighbour on the other side had been supportive. It was further agreed that as an outbuilding it would be over dominant on both Barnacre and the listed building. It was then proposed and unanimously agreed that the Council objected to the application because it was very large for a garden room and was considered overdevelopment of the site, especially in its current location. Clerk to advise the Vale accordingly. Clerk

5. Finance: Audit amendment to Fixed Assets Register: Mr Norman explained that the auditors BDO had requested that a change in the Fixed Assets Register be reversed; the form had been duly amended and initialled and was ratified by the Council. Clerk to return the audit papers to BDO. Clerk

Appendix A – Schedule of payments

OALC Training for D Reid: £78.00
Rospa – annual inspection of recreation ground: £192.00

TOTAL £270.00

Angela Hoy, Clerk
Tel: 01235 851726
16th August 2014