Minutes of Extraordinary Meeting 30th December 2014


Minutes of Extraordinary Meeting of Upton Parish Council

Upton Village Hall Meeting Room, Tuesday 30th December 2014 at 6.00 pm

PRESENT:   Mr S Fraser (Chairman), Mr R Traynor, Mrs L Shaw, Mr D Reid, Mr S Norman, Mrs A Hoy and three members of the public

1. Apologies for Absence – Dr R Lott

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None received.

3. Public Forum: The Chairman closed to meeting to allow the concerned members of the public to give their views.  A relative speaking on behalf of the owner of the adjoining property Upton Lodge Cottage read out a statement describing the potentially overbearing nature of the proposed new building which, although having architectural merit, would be considerably bigger than the original house due to be demolished; in addition, due to the elevation of the site, it would be much higher and both the bedroom and the balcony would overlook Upton Lodge Cottage.  The location was some 4-6 metres nearer to the boundary than the previous building.  The architect had stated that there was a screen of trees but it was pointed out that these trees were deciduous and therefore for a large part of the year would not provide any screening effect.  There had not been any communication from either the contractor or the applicant with the owner of Upton Lodge Cottage.

4. Planning:

P14/V2550/FUL – The Gate House Reading Road Upton OX11 9HP – replacement of existing dwelling with single family dwelling.  The meeting was then reconvened.  Mr Fraser reported that a site visit had taken place on Monday 22nd December at 11.30am ; it was noted that the building was being situated at the extreme edge of the site to avoid encroaching on an area of paddock, which would require change of use of the land; however, the Council shared the concerns of the neighbour about the overbearing nature of the proposed dwelling and voted unanimously to object to the application in its present location.  The Clerk was instructed to advise the Vale accordingly. Clerk

Appendix A – Schedule of payments (ratification of cheques previously signed)

Description Amount
Came & Co., additional insurance premium/mower £68.93
Shoretrax, maintenance of playground equipment £150.00
UVHAT, hire of hall £30.00
TOTAL £248.93

Angela Hoy, Clerk
Tel:  01235 851726
2nd January 2015