Minutes of Extraordinary Meeting 3rd March 2015


Minutes of Extraordinary Meeting of Upton Parish Council

Upton Village Hall Meeting Room, Tuesday 3rd March 2015

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mrs L Shaw, Mr S Norman, Mrs A Hoy

1. Apologies for Absence – Mr D Reid, Mr R Traynor

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None received.

3.  Matters arising:

Parish Council Meeting on 27th January 2015

a) Parish plan questionnaire. Review of questions proposed.  Dr Lott had circulated a list of questions he thought should be included in the questionnaire; after discussion it was agreed that the Chilton Road closure, Bus Service, Cemetery, Methodist Church site and need for more volunteers should be added to the questionnaire.  Any other ideas should be communicated to Mr Traynor immediately as it was imperative the questionnaire should be circulated to the village without further delay. ALL

b) Update on works in Stream Road – Dr Lott reported that the cement sandbags had been laid alongside the stream, which should protect the fence. However, it was thought the “sleeping policeman” was not large enough; this had been reported to the contractor who had agreed to lay more tarmac at the earliest opportunity.  In the meantime an invoice would be sent to the OCC for the agreed amount.  It was suggested and agreed that a photograph of the finished work should be taken and sent to OCC. [who?]

4. Planning:

a) P15/V0241/HH – Elmsgate, Fieldside, Upton OX11 9HY – proposed single storey extension and internal alterations.  The application was discussed and the plans checked; Mr Fraser had visited the property but could not see any issues.  After discussed, it was AGREED that the Vale should be advised that UPC had no objections to the application, and the Clerk was instructed to advise the Vale accordingly. Clerk

b) P14/V2550/FUL – The Gate House Reading Road Upton OX11 9HP – replacement of existing dwelling with single family dwelling. Revised plans submitted 12th January.  Further revision received 21st February.  The plans having been circulated were discussed and it was noted that the dwelling had now been moved back to the original building line.  In view of this it was AGREED that the former objection would be withdrawn and the Vale advised that the Council had no strong views on it.  However, the owner of the adjoining property had advised he would still be objecting because in his view the large balcony would still overlook his property and impinge on his privacy.  It was agreed that a note to this effect would be sent to the Vale.  Clerk

Correspondence: Update on Chilton Road – Patrick Mulvihill had been advised that the No Right Turn suggestion at the top of Chilton Road was not acceptable to the Police Safety Officer.  Dr Lott had spoken to the PSO who had concurred.  Suitable alternative solutions were being investigated.  Dr Lott had replied to a further email from Mike Brown acknowledging the concerns of the Chilton Road residents.

Appendix A – Schedule of payments

Description Amount
Mrs A Hoy  – refund of SLCC annual subscription 77.00
OALC – Mr S Fraser, Training Course 04/03/15 78.00
TOTAL £155.00

Angela Hoy, Clerk
Tel:  01235 851726
5th March 2015