Minutes of Extraordinary Meeting 27th June 2016


Minutes of the Extraordinary Meeting of Upton Parish Council

Upton Village Hall, Monday 27th June 2016 at 8.00 pm

PRESENT:  Mr S Fraser (Chairman), Dr R Lott, Mr S Norman, Mr R Traynor, Ms K Marshall,  Mrs A Hoy (Clerk)

  1. Apologies for Absence: None
  1. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None recorded.

  1. Public Forum – None
  1. Planning Applications:

            P16/V1407/HH (Householder) White Cottage Fieldside Upton Didcot OX11 9HY 
Proposal: Side and rear extensions and internal reconfiguration.  After discussion PC agreed to advise the Vale there were no objections, but it was suggested that lowering the oil tank would make it less visible to the neighbour; and to ensure that HETAS regulations were complied with when installing.  Clerk to advise Vale.                                                            Clerk

P16/V1469/LB (Listed Building Consent):
 Old Stream Cottage Stream Road  Upton Didcot OX11 9JD Proposal: Replace 8 non-historic wood-frame  single-glazed windows with location- appropriate wood-framed double-glazed windows.  No objections.  Clerk to advise Vale.                    Clerk

P16/V0553/FUL Land Adjacent and to rear of George & Dragon; amendment to original application reducing number of pitches from 3 to 2.  Original objection resubmitted online.  Ratification of decision taken between meetings to resubmit earlier comments relating to the original application.

  1. Methodist Chapel – letter to Mary Hancock at the Methodist Church suggesting part of area to be reserved for a war memorial. Subsequent telephone conversation with their advisors West Waddy endorsing this suggestion, and advising that a proposal would be sent to the PC before the next meeting.
  1. Traffic Calming measures on A417 – Cllr Lilly had advised it was not possible to install a pedestrian crossing to Chilton Road because average speed of vehicles on the A417 had been recorded at 43mph, despite the 30mph limit and signs to this effect. It was agreed that the Clerk should draft a letter to Cllr Lilly asking him how a reduction in the average speed could be achieved so that a crossing of some kind could be safely installed.  The PC was also waiting for news on whether the school bus could stop on the Chilton side of the A417 to pick up children, Clerk to enquire.                                 Clerk
  1. Replacement of goal posts on Recreation Ground – It was noted that the existing goals were dilapidated and needed to be replaced. It was agreed that this would be popular with the youth of the village.  Dr Lott had investigated replacements that would cost in the region of £1-2,000. He agreed to do more research and bring a proposal to the next meeting.     RL

Appendix A – Schedule of payments


Description Amount
Graham de Wilde – ground maintenance expenses £219.85
Complete Weed Control 336.00
OALC Chairman’s Training Course 78.00
TOTAL                      £633.85



Angela Hoy, Clerk

Tel:  01235 851726

29 June 2016