Minutes of the Extraordinary Meeting 12th June 2017

Minutes of the Extraordinary Meeting of Upton Parish Council

Held on Monday 12th June 2017 at 6.00 pm 

Present:- Stuart Fraser (Chair/SF), Liz Cooper (Clerk/EC), Karen Marshall (KM), Duncan Reid (DR), Carl Pettman (CP), Stuart Norman (SN from 6.30pm)

  1. Apologies for Absence


  1. Declarations of Interest

None declared. A completed Declaration of Interest form was received from CP.

  1. Minutes of last meeting

3.1 Minutes of the meeting held on 9th May 2017 – agreed / matters arising.

No matters arising, action points cleared.

3.2 Correction of previous minutes for sign off (minutes either not previously signed off or incorrectly signed off):- 20th March 2017, 5th December 2016, 19th September 2016

5th December & 19th September signed off. 20th March deferred to next meeting.

  1. Planning Application Discussions

            4.1 P17/V1405/HH

Autumn Leaves, High St, Upton. Demolition of garage & conservatory. New detached garage, infill two storey extension & first floor extension.

Deadline 15.06.17

The council voted ‘no objections’ to this application.

4.2 P17/V1430/HH

3 Beeching Close, Upton. Variation of condition 2 (approved drawings) of planning permission P16/V2788/HH, alterations & erection of two storey extension.

Deadline 16.6.17

The council voted ‘no objections’ to this application.

  1. Discussion Points

            5.1 Erection of Wedding Marquee (Tipi)

29th July 2017

SF had spoken to the nearest neighbour regarding this & they had no objection. ACTION EC to respond to originator.

5.2 UPC Marquee

Damage by mice.

SF to purchase repair tape & action repairs. ACTION SF

5.3 Play Equipment

Update on zip wire repair & any other concerns.

This area remains taped off, while work to repair the equipment is ongoing. ACTION SF

            It was also agreed that the play area should be ‘raked over’ prior to an inspection next month.

            ACTION SF/DR

5.4 Risk & Asset Registers

Update from DR. Carried forward to next meeting. ACTION DR

5.5 Salt Box

Re-positioning of salt.

The bag of salt currently stored in the garage needs to be moved to prevent salt corrosion on other equipment in the garage. The council agreed for SF to investigate & inform the council of the price of a c400g salt box for siting near the bus shelter. ACTION SF 

  1. AOB

6.1 Playground Inspection Rota

DR gave an update on the playground inspection rota. He currently has 7 volunteers with 2 pending. Plan to go ahead with regular inspections & report back to DR with concerns. It was noted that the annual playground inspection will be in July. ACTION SF to speak to Bob Lott re his intentions. Once finalised, DR will publish the inspection rota. ACTION DR

6.2 Defibrillator

DR said that although the machine was free, the housing cabinet was c£1000 plus installation. ACTION DR/KM to obtain electrical contractor quotations. ACTION SF to speak to a potential contributor to this cost and UVHAT.

6.3 CCTV

UVHAT have agreed to split the costs 50/50 with UPC. UPC to investigate and pay for signage costs. Questions to be answered over storage and number of users. Brian Rippon is to write to the PC with further information before proceeding.

6.4 Other

ACTION SF to email the unauthorised dog trainer on the Upton rec.

Concrete blocks & rotten wooden posts in Stream Road – CP suggested these were removed as they serve no purpose other than for vehicles to reverse in to them. As this is an unadopted road this work would have to be carried out by volunteers. Further discussion required as no conclusion reached. ACTION CP to speak to Thames Water customer services re possible flood prevention action.

  1. Date of next Upton Parish Council Meeting

Regular Parish Council Meeting Monday 17th July 6pm, village hall meeting room. Note:- the council agreed to move all UPC meetings times to 6pm. ACTION EC to issue updated meeting list.

The meeting finished at 7pm.

Liz Cooper

Clerk to UPC

12th June 2017

Tel:  01235 798038

Appendix A – Schedule of payments



Amount £
Clerks Salary – June 2017 187.84
Clerks expenses (10 May – 12 June 2017)

Mileage / Online document storage

Clerk Training Course 27.6.17 – The Clerk’s Year 78.00
TOTAL £292.03