Minutes of Extraordinary Meeting 12th October 2017

Minutes of a meeting of Upton Parish Council held on Thursday 12th October 2017 in the village hall meeting room. 

  1. Apologies for absence

Received and accepted from Karen Marshall.

  1. Agree minutes of previous minutes

The minutes of the UPC meeting held on 18th September and UPCX meeting held on 2 October 2017 were agreed and signed by the chair.

  1. UPC Audit BDO Report Issues Arising Report

The following issues arising were discussed:-

3.1 Elector’s rights – displaying of notice for electors to inspect accounts covering the first 10 days of July. This action will be recorded in a calendar of important dates/actions for next year. ACTION EC

3.2 Query on how VAT was recorded on ‘understated receipts’. As UPC has no vatable sales, this query will be challenged. ACTION SN

3.3 ‘Gift to Individual’ – a ‘chairman’s discretionary fund’ will be added to this year’s and subsequent budgets. ACTION EC

3.4 All paperwork not returned to auditor at the same time. This was noted and particular attention will be paid to the checklist next year.

3.5 Minor issue ‘council tax support’. It is not clear what was meant by this. EC to send precept letters to SN to challenge as necessary. ACTION EC / SN

  1. To agree procedures for Audit completion 2017/18

It was agreed that a timetable for the whole year, with particular attention to next years’ audit would be drawn up by the clerk. ACTION EC

  1. To agree purchase of 10th Edition of Local Council Administration

The council agreed to purchase the new version at a reduced price of £64.60 from LexisNexis. ACTION EC

  1. AOB

Note:- No decisions can be made under AOB. This is for information only or items for the next meeting.

The meeting closed at 6.40pm.

       Date of next meeting:-

       Monday 27th November, 6pm in the village hall meeting room.