Minutes of Extraordinary Meeting 8th July 2019

Upton Parish Council 

Minutes of the Upton Parish Council extraordinary meeting held on Monday 8th July at 7.30pm. 

In attendance: – Miss E Cooper (Clerk/EC), Cllrs Mr P McLaughlin (PMcL), Mr I Sykes (IS), Mr B Heneghan (BH). Mr D Beckles attended as a member of the public. 

  1. Apologies for absence

Cllr J Fidgen

  1. Declarations of interest in the items on the agenda

None declared.

  1. To agree a Chair for this meeting

Cllr Mr B Heneghan was proposed & seconded as Chair for the meeting.

  1. To approve the minutes of the following meetings & note any matters arising: –

UPC APM 29.04.19

UPCX 10.06.19

The above minutes were agreed without any changes or matters arising and were

signed off by the Chair.

  1.    To hear representations from the public

None made.

  1. To agree actions following the death of the Chair, Cllr Mr S Norman: –

6.1 Notice of Casual Vacancy (published 20.06.19, expires 10.07.19).

EC would contact the election office at the Vale on 11.7.19 to obtain results

from the casual vacancy notice and report to the council accordingly.

6.2 To reassign areas of responsibility previously held by SN: –

– Review of UPC Aims & Objectives

EC to send to all for review.

– Financial scrutiny, VAT, Pay

EC that financial scrutiny would be the responsibility of all with the cashbook

continuing to be made available ahead of each regular meeting.

EC would continue to submit quarterly VAT returns as now.

EC would devise her own payslip.




– Asset & Risk Register

EC stated that the work on this was completed ahead of the audit and would

not need reviewing until prior to next year’s audit.


  1. To report on the progress of changing bank signatories / authorisers

With the passing of Cllr Norman, this has left the PC with no signatories/authorisers.

IS provided the information required to EC to action with the bank.

BH to provide EC with the necessary information to become a signatory/authoriser.

EC to remove SN as a signatory/authoriser.


  1. To agree the PC’s response to the following planning application: –


P19/V1243/HH Donwyn, Stream Road, Upton

Proposed new first floor & two storey front elevation.

Deadline 12 noon on 10th July 2019


The PC agreed ‘no objections’ to this application with the following comments: –

  • The finish to the new build is not included in the plans and must be in keeping with it’s surroundings and the village in general.
  • The new build could be considered overbearing as it is much larger than the existing dwelling.
  • The situation regarding the keeping or removal of trees is not clear.


The meeting finished at 8.30pm. 


 Date of next meeting:-

 Tuesday 23rd July at 7.30pm, in the meeting room of the Upton village hall.