Minutes of an extraordinary meeting of Upton Parish Council at 7.30pm on Tuesday 9th June 2020. The meeting was held via an e-conference system.
In attendance: – Cllr B Shaw (Chair/BS), Miss E Cooper (Clerk / EC), Cllrs D Beckles (DB), P McLaughlin (PMcL), B Heneghan (BH)
- Apologies for absence
None.
- Declarations of interest in the items on the agenda
None declared.
- To agree the council’s decisions on the following Planning Consultations:-
3.1 P20/V1090/HH Sunnyside, Newmans Close, Upton
Proposed two-storey extension, two-storey rear extension, loft conversion with rooflights
& dormers, alterations to existing window & door openings & new cladding.
Deadline 11 June 2020
The council voted unanimously no objections to this consultation.
3.2 P20/V1162/FUL Skippetts Stables, Dene Hollow, Chilton
Variation of condition 7 retention of mobile home (see P16/V1646/FUL)
Deadline 14 June 2020
The council voted unanimously no objections to this consultation.
3.3 P20/V1185/HH The Pump House, West Hagbourne
Partially enclosed porch with pitched roof, brick plinth & timber post, new door.
Deadline 17 June 2020
The council voted unanimously no objections to this consultation.
- Results & completion of the internal audit UPC accounts 2019–20
Internal audit signed off by Mrs R Caffyn on 1st June 2019.
The Clerk reported that the internal audit was completed with no comments to report,
other than it was all in very good order.
The council agreed to send flowers as a thank you to Mrs Caffyn for her work on the audit.
- Annual Governance & Accounting Statements for 19–20
The council had sight of the above in advance of the meeting. The council unanimously agreed
the Annual Governance Statement & the Accounting Statements for 2019-20.
- Completion of UPC’s audit requirements for 2019–20: –
6.1 Certificate of Exemption completion & date of return to external auditors
The council agreed to the completion of the Certificate of Exemption. Clerk
to obtain Chair’s signature & send certificate to external auditors.
6.2 Agree start and end dates of Notice of Public Rights
Note: – The usual ‘must include the first 10 days of July’ does not apply for 2020.
Period of notice is still 30 working days.
The council agreed that the Notice of Public Rights should be issued on Wednesday 10th June
2020, with the dates for the inspection period to be Monday 15th June to Friday 24th July.
The meeting concluded at 8pm.
Date of next meeting:-
Thursday 23rd July at 7.30pm. This meeting will be held via an e-conference system.