Minutes of the Upton Parish Council Extraordinary Meeting 15th April 2021

Held at 7.00pm on Thursday 15th April 2021 via an e-conference system.

In attendance:- Cllrs B Shaw (Chairman/BS), P McLaughlin (PM), Neil Thorp (NT). E Cooper (Clerk/EC).

 

  1. Apologies for absence

Cllr D Beckles in advance of the meeting. Cllr B Heneghan was not present.

 

  1. Declarations of interest in the items on the agenda

None.

 

  1. To formally agree the council’s decision regarding the holding of its annual meeting on Thursday 20th May at 7.30pm. This is in light of the ending of legislation allowing virtual meetings at midnight on 6th May, and Village Halls reopening from 17th May, but at 50% capacity, which may enable face to face meetings, albeit with all current guidelines still in place.

 

Council agreed that the situation in relation to holding meetings virtually & in person had been made clear by the Clerk regarding holding the annual meeting in May. It is not feasible to bring the meeting forward to before 6th May. Council unanimously agreed that in the interests of the health & safety of its members & employee, it was too soon to meet face to face & the May meeting would be held virtually. This decision included comments made to the same effect by email from both absent councillors.

 

The situation will be reviewed prior to the meeting in July.

 

Clerk confirmed that the meeting room in the village hall was booked for council meetings from July. The chairman asked that these meetings be held in the main hall if it was not already booked. Clerk to confirm.

 

 

The meeting ended a 7.14pm.

 

 

 

 

 

      Date of next full council meeting:-

      Thursday 20th May at 7.30pm. To be held via an e-conference system.