Upton Village

South Oxfordshire

Minutes of the Parish Council Annual General Meeting 28.05.2025

Upton Parish Council

Minutes of the Annual General Meeting 28/05/2025

Date: Wednesday 28th May 2025

Time: 19:25 (Meeting delayed due to traffic incident)

Venue: Small Meeting Room, Upton Village Hall

Present

Chair: Françoise Yates
Councillors: Emma Watts-Lay, Chris Seelig
Clerk: Benjamin Shaw
Apologies: David Beckles, Brendan Hennigan & Hayleigh Gascoigne

County Councillor: Rebecca Fletcher

Members of the Public

Minutes

1. Apologies for Absence

Received from Cllrs. David Beckles and Brendan Hennigan.

2. Declarations of Interest

No new declarations at the start. Cllr. Chris Seelig later noted interests relating to UVHAT.

3. Election of Chairman

Cllr. Françoise Yates was unanimously elected.

4. Signing of Chairman’s Declaration

Signed by Cllr. Françoise Yates.

5. Election of Vice Chairman

Cllr. David Beckles was unanimously elected.

6. Signing of Vice-Chairman’s Declaration

Deferred as Cllr. Beckles was absent.

7. Review of Register of Interests

Forms distributed and completed by present councillors. Chair moved to defer detailed review to end. Unanimously agreed.

8. General Power of Competence

Confirmed and unanimously adopted.

9. District & County Council Reports

Reports delivered. District Cllr. Hayleigh submitted a written update read aloud. County Cllr. Rebecca Fletcher discussed £10,000 community fund and heard concerns from the Public.

10. Open Forum – local residents joined to discuss items that matter to them with the Parish Council and County Councillor Rebecca Fletcher (OCC):
Cllr. Fletcher provided an update and engaged in extensive discussion regarding health and infrastructure concerns, planning enforcement, and community impacts arising from Valley Park and other local developments:

  • Health Concerns:

Residents expressed frustration at the delay in delivering promised facilities for the Great Western Park (GWP) and Valley Park developments. Cllr. Fletcher confirmed the new surgery at GWP is finally progressing, thanks in part to MP Ollie Glover convening relevant parties to unblock delays.

Concerns were raised that by the time the GWP surgery opens, additional provision will already be needed at Valley Park. Residents requested early advocacy for a second surgery. Valley Park’s medical provision follows a different model: land has been transferred to the Integrated Care Board (ICB), but there is no statutory requirement for timely development.

  • Education & Secondary Schools:

Residents noted a lack of secondary school planning despite a surge in primary school building. Cllr Fletcher agreed this appears short-termism and acknowledged that Didcot’s three secondaries are already full, creating long-term concerns.

    • Retrospective planning application – Wattle Farm Cllr. Fletcher confirmed that a planning enforcement case is open but noted enforcement is hindered by jurisdictional and evidentiary limitations. Multiple concerns were shared by village residents: waste burning, biodiversity damage, horse and trap racing on public land, potential absence of utilities and the subsequent consequences of potential water table contamination, potential power grid impact, and potential safeguarding issues for site residents.

    • Stuart Roberts (VWHDC Environmental Health) is liaising with land registry to determine legal land ownership, necessary for enforcement and abatement notices.

    • Community Health & Environmental Impact: Residents reported adverse effects from persistent toxic smoke, especially for vulnerable individuals. One householder at least can no longer use their garden or open windows. Longstanding community complaints (two years) have resulted in minimal action. Cllr Fletcher stated that was an environmental health concern.

    • Community Evidence Gathering: It was discussed that Residents may like to keep dated logs of incidents which are causing them a nuisance. These may be used to help provide evidence for them to comment on retrospective planning applications.

    • Planning Objection Strategy: A suggestion was made for residents to distribute an information leaflet once the retrospective planning application is published.

    • A resident offered to draft a template letter and share planning language from national guidelines. It was acknowledged that residents would then have the opportunity to use this draft to comment on the retrospective planning application whether for or against.

    • The Parish Council acknowledged the potential benefit of engaging a planning consultant should the objection process escalate.

    • The Parish Council reaffirmed its ongoing concern for both the village and vulnerable individuals on the unauthorised site and its intention to support enforcement through formal reporting, evidence collection, and liaison with District and County officials.

Action Points:

Cllr. Fletcher to contact District Cllr. Gascoigne and Stuart Roberts (Environmental Health) to expedite response.

Residents to maintain personal logs of incidents and submit them when required.

A draft template to be created by resident and made available at future meetings.

11. Approval of Minutes (April 2025)

Unanimously approved.

12. To appoint the Internal Auditor for the 2025/26 Financial Year

The Council considered the appointment of an internal auditor for the financial year 2025/26.

The Responsible Financial Officer (RFO), Mr. Benjamin Shaw, formally recommended the reappointment of Mr. Henry Hood of Abbott Denton & Co., based in Bicester. Mr. Hood is an experienced and qualified auditor and previously recommended by the Oxfordshire Association of Local Councils (OALC). He has acted as Upton Parish Council’s internal auditor for the past 4 years.

Following the RFO’s recommendation:

Proposal: To reappoint Abbott Denton’s Henry Hood as internal auditor.

Vote: Unanimous approval

Resolved: That Upton Parish Council reappoints Henry Hood of Abbott Denton & Co. as the internal auditor for the 2025/26 financial year.

13. To confirm standing orders and financial regulations

The Council reviewed and confirmed the updated Standing Orders and Financial Regulations as required at the Annual General Meeting.

The Clerk and Responsible Financial Officer, Mr. Benjamin Shaw, noted that minor amendments had been made to the Standing Orders to ensure alignment with guidance from the Oxfordshire Association of Local Councils (OALC). These updates were largely editorial, including changes to phrasing and grammar to ensure clarity and compliance, with no substantive alterations to policy.

Councillors confirmed they had reviewed the amendments in advance, and no objections were raised.

Document Reviewed: Appendix E – Standing Orders

Proposal: To confirm and adopt the revised Standing Orders and Financial Regulations for the 2025/26 municipal year. Vote: Unanimous approval

Resolved: That the revised Standing Orders and Financial Regulations, as circulated in Appendix E, be adopted for the 2025/26 municipal year.

14. Confirmation of Internal Financial Control Policy

The Council considered the adoption of a formal Internal Financial Control Policy for Upton Parish Council, as outlined in Appendix G.

The Clerk and Responsible Financial Officer, Mr. Benjamin Shaw, explained that while the Council had internal control practices in place previously, this was the first time a formal written policy had been presented for adoption. The policy follows best practice guidelines as recommended by the Oxfordshire Association of Local Councils (OALC) but has been tailored specifically for the Council’s needs.

Mr. Shaw noted that the policy was designed to be clear, accessible, and easy to follow. Councillors were invited to ask questions, but no concerns or queries were raised.

Document Reviewed: Appendix G – Internal Financial Control Policy

Proposal: To confirm and adopt the Internal Financial Control Policy Vote: Unanimous approval

Resolved: That the Internal Financial Control Policy as outlined in Appendix G is adopted by Upton Parish Council, with a review date set for May 2026.

15. To agree the Clerk’s authority to redact personal data (e.g. signatures) from the published version of the AGAR

The Council considered a motion to authorise the Clerk and Responsible Financial Officer to redact personal information, including signatures and other sensitive data, from the published version of the Annual Governance and Accountability Return (AGAR).

Proposal: To authorise the Clerk to redact personal information from the published AGAR

Vote: Unanimous approval

Resolved: That the Clerk is authorised to redact personal data from the published version of the AGAR in accordance with data protection guidance.

16. To receive the Internal Auditor’s Report and Review of Effectiveness

The Council received the Internal Auditor’s report for the financial year 2024/25, as conducted by Mr. Henry Hood of Abbott Denton & Co.

The Clerk and Responsible Financial Officer (RFO), Mr. Benjamin Shaw, summarised the report’s findings:

  • The internal audit was completed successfully and rated as Very Good, confirming the Council’s compliance and high standard of financial controls.

  • One minor clerical error was noted in the report, where the previous Clerk, Lisa Hennigan, was mistakenly listed as “Liz Hennigan” due to a mix-up with a former Clerk’s name. The RFO indicated this would likely not require amendment, as the error did not affect the integrity or outcome of the audit.

The Council was reminded that the second phase of the audit would be completed by external auditors appointed at county and district level. The Clerk explained that while this phase is more intensive, the Council is well-positioned based on the internal report.

Proposal: To receive and accept the internal auditor’s report. Vote: Unanimous approval

Resolved: That Upton Parish Council formally receives and accepts the internal auditor’s report for the financial year 2024/25 and notes the audit’s positive findings and high effectiveness rating.

17. To receive the Internal Auditor’s Report and Review of Effectiveness

The Council considered the Annual Governance Statement for the financial year 2024/25, forming Section 1 of the Annual Governance and Accountability Return (AGAR).

The Clerk and Responsible Financial Officer (RFO), Mr. Benjamin Shaw, confirmed that the document had been circulated to all councillors in advance. Councillors were reminded that Section 1 forms the governance declaration portion of the AGAR and outlines the Council’s responsibility for ensuring sound financial management, risk control, and governance practices.

Councillors confirmed that they had reviewed Section 1 and were satisfied with the governance arrangements.

Proposal: To approve the Annual Governance Statement (AGAR Section 1) Vote: Unanimous approval

Resolved: That Upton Parish Council approves the Annual Governance Statement (Section 1) of the AGAR for the financial year 2024/25.

18. To consider and approve the Accounting Statements 2024/25 (AGAR Section 2)

The Council reviewed and considered the Accounting Statement for the financial year 2024/25, included as Section 2 of the Annual Governance and Accountability Return (AGAR).

The Clerk and Responsible Financial Officer (RFO), Mr. Benjamin Shaw, confirmed that the figures had been prepared and presented as required and would be submitted to the external auditor following Council approval.

The RFO advised councillors that the external audit process would involve further documentation checks and scrutiny, but the Council is well-prepared based on the strong internal audit outcome.

Proposal: To approve the Accounting Statement (AGAR Section 2) Vote: Unanimous approval

Resolved: That Upton Parish Council approves the Accounting Statement (AGAR Section 2) for the financial year 2024/25, to be submitted to the external auditor with minute reference 18 and the approval date recorded as 28/05/2025.

19. To consider and approve the draft Statement of Accounts 2024/25

The Council reviewed the draft Statement of Accounts for the financial year 2024/25, as circulated by the Clerk and Responsible Financial Officer (RFO).

The document included an overview of the Council’s income, expenditure, and asset valuations, including the burial ground land.

Proposal: To approve the Draft Statement of Accounts 2024/25 Vote: Unanimous approval

Resolved: That Upton Parish Council approves the Draft Statement of Accounts for the 2024/25 financial year.

20. To review bank mandates (as checked by RFO)

The Council reviewed the current bank mandates, as set out in Appendix D, which include details of the Council’s direct debits and standing orders. These cover essential service providers including Tesco Mobile, Microsoft (legacy and current accounts), and Crystal Hosting for the village website.

The Clerk and Responsible Financial Officer (RFO) clarified:

  • Some direct debits (e.g., Microsoft) relate to overlapping email systems due to the transition from the previous clerk. These are due to consolidate soon.

  • The Crystal Hosting cost includes a domain registration (£84) and low-cost monthly maintenance. The domain is essential for legal compliance with website publishing requirements.

  • A previous Council resolution supported transferring funds to the Treasury deposit account to earn interest and designate savings for specific future expenditures such as the recreation ground fencing and woodchip resurfacing. This was recorded as part of internal financial planning.

Councillors confirmed they had reviewed the bank mandate documentation as included on page 4 of the agenda.

Proposal: To accept and approve the current bank mandates Vote: Unanimous approval

Resolved: That Upton Parish Council approves the current bank mandates as presented, acknowledging the need for continued service continuity and planned expenditure savings.

21. To approve renewal of annual insurance policy

The Council considered the renewal of its annual insurance policy for the 2025/26 financial year.

The Clerk and Responsible Financial Officer (RFO), Mr. Benjamin Shaw, confirmed that the renewal quote had been received, with a total cost of £1,013.36. The policy is held through Hiscox, via broker AIG, and provides comprehensive cover including:

  • Employers’ Liability

  • Public and Products Liability

  • Officials and Trustees Liability

  • Commercial Legal Protection

  • Personal Accident (limited to councillors and employees)

  • Property and Business Interruption

Mr. Shaw noted that the internal auditor had reviewed the policy and deemed it to offer sufficient and robust coverage for the Council’s needs. It was highlighted that clarification regarding coverage for volunteers is currently being sought from the underwriter, as the existing documents are ambiguous on this point.

Despite the pending clarification, the Council agreed to proceed with the policy renewal to ensure continuous coverage.

Proposal: To approve the renewal of the annual insurance policy. Vote: Unanimous approval

Resolved: That Upton Parish Council approves the renewal of the annual insurance policy for the 2025/26 year at a cost of £1,013.36, subject to follow-up confirmation regarding volunteer coverage.

22.1 To confirm Council meeting dates for the 2025/26 year

The Council reviewed and approved the proposed schedule of meeting dates for the 2025/26 municipal year as outlined in Appendix C.

The Clerk confirmed that, as with the current year, meetings will continue to be held on the fourth Wednesday of each month. Councillors expressed satisfaction with the proposed schedule.

Proposal: To approve the Council meeting dates for 2025/26 Vote: Unanimous approval

Resolved: That Upton Parish Council approves the meeting dates for the 2025/26 municipal year as outlined in Appendix C.

22.2 Review and Adoption of Council Policies

The Council reviewed and adopted the following policies:

  • Standing Orders – As circulated in Appendix E. The amendments made were in line with OALC regulations and were mainly grammatical or minor clarifications. No substantive changes were identified. The Standing Orders had previously been voted on two months prior but were reaffirmed for the new financial year in line with the council’s annual review cycle.

  • Financial Regulations – Reviewed as part of the annual review process. No substantive changes reported. The council agreed to re-adopt the existing regulations for the financial year.

  • Code of Conduct – As circulated in Appendix F. This document outlines the expected behaviours of councillors and the public in their interactions with the Council. It was confirmed that no amendments had been made. Adoption date was confirmed as 28 May 2025. Proposed by Francoise, seconded by Chris. All in favour. Motion carried unanimously.

  • Internal Financial Control Policy – As circulated in Appendix G. This is a new policy, developed from OALC guidance but tailored specifically for Upton Parish Council. The RFO confirmed the policy had been designed to be easily understood and accessible. The council was asked to approve and adopt the policy for formal implementation. Vote: Unanimous approval

      1. Planning

There were no applications for review for Upton

The Vale of White Horse District Council has approved a planning application, reference P25/V0811/HH, for development work at the following location: Tadcombe Bank Farm Hollow Way Upton

24.1 Village Survey

The Clerk confirmed that the village survey process will commence in June 2025. Focus groups are scheduled for mid to late June, with the survey launch planned for mid-July and closure by the end of July. Some focus groups will be held in person and others online. The Clerk will manage implementation, and councillors may be asked to support leaflet distribution. The project was previously approved and budgeted for.
Resolved: Clerk to proceed as outlined. Vote: Unanimous

24.2 Emergency Plan & First Aid

Council discussed the appropriateness and cost of first responder training at £695+VAT per person for Alan Griffiths and Chris. Alternatives such as one-day “First Aid at Work” courses at significantly lower costs were considered more suitable given the role and budget constraints.
Resolved: Decision postponed pending further research into cost-effective alternatives.
Action: Clerk to explore alternative courses and report back. Vote: Unanimous

24.3 Playground Surfacing

Wood chippings have been delivered and will be spread by insured volunteers from the Plymouth Brethren’s Rapid Relief Team on 31st May 2025. Clerk

to support volunteer access and possible publicity.
Resolved: No further action required at this time.

24.4 Ladies Football Agreement

A draft agreement outlining terms has been issued to Mr Ashley Simms. Start date confirmation and training times are awaited from UVHAT and Mr Simms.
Action: Await confirmation from Mr Simms.

24.5 Storage Container

The Clerk reported SSE has yet to provide a formal response regarding proximity to electrical infrastructure. Informal feedback from an SSE engineer suggests a container is acceptable with safe spacing. The Council reaffirmed the historic decision to proceed with a rodent-proof storage solution.
Resolved: Francoise to discuss interim alternatives with Mr Lott, including metal storage boxes, until formal permission or clearer guidance from SSE is received. Vote: Unanimous

24.6 Nature Garden

Francoise circulated a detailed plan and update.
Resolved: Council approved the proposed plan and ongoing actions. Vote: Unanimous

24.7 Camping Request (Post-Cycle Event)

No required documents received yet from Mr Lott or Mr Tibbets.
Action: Francoise to follow up urgently as insurance provider requires five working days to approve.
Note: Camping may not be authorised if documents are not received by 1st June.

24.8 Recreation Ground Bordering & Security

Actions previously assigned remain ongoing:

BH and CS to confirm boundary measurements.

Clerk to obtain quotes.
New Action: Emma Watts-Lay assigned to liaise with builder regarding post and rail fencing solution.
Resolved: Emma Watts-Lay to take forward responsibility.

24.9 IT Systems Update

All councillors have now activated their .gov emails.
Resolved: Website migration project transferred to Chris. Website will be mirrored on the .gov domain and updated incrementally. Vote: Unanimous

24.10 Integration of Upton News Calendar

Proposal to integrate Upton News calendar into the village website was discussed and agreed.
Resolved: Clerk to approach Upton News editor to coordinate integration and ensure compliance with data and accessibility standards. Vote: Unanimous

24.11 Overflow Parking – Incident Response

Multiple unauthorised uses of the recreation ground noted.
Resolved: Clerk to issue formal letter to UVHAT citing repeated breaches, request deposit enforcement, and confirm post-AGM meeting. Vote: Unanimous
Action: Install temporary “No Parking on Grass” signage pending permanent solution. Francoise will print and laminate a sign.

25 To consider resident complaints regarding recreation ground misuse

Pony and Trap Access. The Council considered a formal complaint from a Resident H (name redacted), submitted on 18th May 2025, regarding an incident involving a pony and trap on the Upton Recreation Ground. Resident H requested new signage stating “No horses permitted on this recreation ground without prior written approval from Upton Parish Council,” following a confrontation with a Traveller who disputed that any such restriction was displayed.

The Chair confirmed that existing signage at the site does not list every prohibited activity but that “no horse riding” is clearly noted on the Upton Parish Council website. Councillors noted that the general approach is not to exhaustively list all prohibitions on physical signage due to space constraints.

The Council agreed that while the posts being installed would help prevent unauthorised trap access, they would not fully address the issue of horses on the field. It was proposed and informally agreed that a new sign stating “No horses without prior approval” should be added when the posts are installed, without removing the existing signage.
A second concern, communicated by email from Resident P and subsequently relayed by the Clerk, echoed similar issues regarding the use of the recreation ground by pony and trap, and supported calls for clearer signage and enforcement.

Outcome: It was agreed that the Clerk will coordinate the installation of supplementary signage to clarify that horses are not permitted without prior written permission. This action aligns with previous commitments made by the Council. No further resolution was required at this stage as the matter had already been addressed in prior comments and actions.

26 Financial Overview

26.1 The Clerk presented the bank balances as of 30th April 2025 (noting that the agenda had mistakenly listed the date as 31st May and would be corrected retrospectively on the published agenda):

Community Account (previously Treasurers Account / Current Account): £16,492.34

Commercial Instant Access Account (previously Business Instant Account / Interest Account): £29,414.81

Total funds available: £45,907.15

It was clarified that the figures reflect the end of April 2025 and do not yet include any May transactions.

Approval of April Payments
The Council reviewed and unanimously approved payments made in April.

26.2 Authorisers for Next Month’s Payments
Due to temporary limitations on cardholder availability: Cllr Françoise Yates has not yet received her payment -card. Cllr David is Beckles unavailable due to family commitments. Cllr Chris Seelig is the only currently enabled authoriser. The Council resolved to delegate authority to Benjamin Shaw (former Councillor, acting as a local resident) to set up the required online payments for the month, with Cllr Chris authorising them as the sole active signatory.

This arrangement was approved unanimously.

26.3 The Clerk informed the Council that upcoming payments in May would total close to £10,000, including:

£6,894.00 – Wood chippings (pre-approved in previous financial year)

£713.53 – Reimbursement to Bob for tent poles

£700.00 – Tactical Facilities (grass cutting and bin emptying)

£330.00 – Abbott Denton (internal audit)

£42.00 – Clerk training

£138.00 – Rescheduled clerk training course (next week)

The Council was reminded that these costs were budgeted, though they should be monitored closely. However, savings from the unspent Clerk salary were noted as an offset for 25/26 due to Mr Shaw being unpaid for the majority of the first year of his role on the Upton Parish Council.

26.4 Bank Reconciliation
The Council signed off the bank reconciliation to the end of April 2025. The Clerk and Cllr Francoise Yates signed the reconciliation in accordance with internal controls.

26.5 Standing Orders
The Council reviewed and unanimously approved the Standing Orders for the 2025/26 year.

27 To hear any updates on any aspect of the recreation ground including play areas and maintenance.

The Chair invited any updates regarding the recreation ground, play areas, or associated maintenance. No new matters were reported.

28 To hear update in regard to the Nature Garden

A report had already been circulated to councillors in advance of the meeting. It was confirmed that a session was held the previous weekend, with seven attendees, which was considered an excellent turnout.

The group made good progress, and the Nature Garden is reported to be developing well. Ongoing coordination with -Kathryn Fletcher continues, and no further issues were raised.

Outcome: The Council noted the positive progress and expressed thanks to all involved.

29 To hear progress on IT situation

All councillors have successfully transitioned to .gov email addresses.

The Clerk’s .gov email account is still in the process of being activated due to technical issues involving domain integration with Microsoft services. The issue has been escalated and is currently under investigation.

Regarding the website migration, Cllr Chris Seelig is now leading the project and has begun drafting a formal plan.

Outcome: Progress was noted, and the Council will await further clarification from Microsoft regarding the Clerk’s email issue.

30 Neighbourhood Speed Watch – Volunteer Participation and Next Steps

The Council discussed the request from residents Mr. and Mrs. Daw to take part in a Neighbourhood Speed Watch initiative. While councillors expressed limited capacity to manage the programme directly, there was support for enabling residents to proceed independently.

A formal response will be sent to Mr and Mrs Daw, confirming this support and noting that, due to current reduced councillor numbers, liaison responsibilities will be delegated to the new councillor expected to be appointed in June.

The Council will also confirm that it welcomes volunteers taking the lead and coordinating efforts themselves, provided appropriate safety, operational and insurance guidelines are followed.

The motion was passed unanimously.

Outcome: The Clerk will write to Mr. and Mrs. Daw confirming the Council’s support and outlining the plan for future liaison through the incoming councillor.

31 To vote on proposal to write to UVHAT and to SSEN to apply for Grant – See Appendix A

The Council reviewed the proposal (Appendix A) to apply for funding through the SSEN Powering Communities to Net Zero Fund and to write formally to UVHAT in support of the initiative.

Councillors expressed support for the proposed grant applications, which aim to improve the village’s emergency preparedness and deliver low-carbon infrastructure upgrades to Upton Village Hall. It was noted that:

  • The SSEN application aligns closely with community resilience and sustainability objectives.

  • Additional opportunities exist to seek £10,000 funding via the County Councillor’s discretionary allocation, and a further £100,000 district council fund for energy-focused initiatives.

  • These sources could also support complementary projects such as playground or recreation improvements.

The Clerk confirmed that the grant applications have been prepared and will be submitted shortly, in line with the relevant deadlines.

Resolution: unanimously approved that Upton Parish Council proceed with the grant applications as outlined, and that the Clerk be authorised to submit them and pursue related funding opportunities.

Outcome: Clerk to submit SSEN and UVHAT grant applications and explore additional funding through county and district energy schemes.

32 To address the Concerns Regarding Development at Warren Piece – See Appendix B

The Council considered ongoing concerns raised by residents and landowners regarding potentially unauthorised development at Warren Piece (Plot 21). This includes issues such as the siting of a caravan and the use of the land for motocross activities.

Councillors acknowledged that the supporting email chain (originally submitted by Cllr Brendan Heneghan) was complex, which is why a summary proposal had been drafted and circulated in Appendix B to provide clarity and assist with decision-making.

It was agreed that:

  • The Clerk will formally write to the Planning Enforcement Team at Vale of White Horse District Council to reaffirm the Parish Council’s interest in the matter and request updates on any ongoing or past enforcement cases.

  • The Council will respond to residents who submitted complaints, acknowledging their concerns and confirming that the matter is now being formally pursued.

  • The Council will also liaise with Chilton Parish Council as the issue may involve overlapping jurisdiction or shared responsibilities.

  • A record of all relevant communications will be logged by the Clerk to ensure proper documentation.

Resolution:
The actions proposed in Appendix B were formally approved.
Vote: unanimous.

Outcome: Clerk to proceed with issuing the formal letters and coordinating follow-up actions as outlined.

      1. Upton News

The Clerk confirmed that a submission will be sent to Upton News, including the following: A summary of the Annual Parish Meeting held on 6th May, a summary of the most recent Parish Council meeting and the monthly update from District Councillors Debra Dewhurst and Hayleigh Gascoigne regarding Vale of White Horse District Council (VWHDC) matters.

Outcome: Action agreed. Clerk to prepare and submit the information to Upton News.

35 To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 25th June 2025 at 19.00 in the meeting room, Upton Village Hall.