22nd February 2024

To: All Members of the Council

You are hereby summoned to attend a meeting of the Parish Council to be held in the main hall at Upton village hall on Wednesday 28^th February 2024 at 8.00pm.

Members of the public and press are welcome to attend. Please inform the Clerk at least 24 hours prior to the start of the meeting as numbers may be restricted.

Signed

Lisa Morgan

Clerk to Upton Parish Council

AGENDA

1. To receive apologies for absence
2. To record any declarations of interests relating to this meeting
3. Open Forum
   • To receive representations from members of the public if present.
     (Maximum 15 minutes, 3 minutes per person)
4. To approve the minutes of the Parish Council meetings held on:-

UPC Meeting 22^nd November 2023

UPC Meeting 17^th January 2024

Note: – Any changes to the minutes need to be agreed by a vote.

5. Planning
   • To agree / ratify the council’s response to the following consultations
     • P24/V0285/S73 Skippets Stables, Dene Hollow, Chilton.
       Variation of Condition 2 (Approved Plans) on Planning application P23/V0252/FUL. Erection of a single storey amenity building together with a 3 bay equine building.
       Deadline 29.02.24
     • P24/V0305/FUL Skippets Stables, Dene Hollow, Chilton.
       Replacement of the range of timber stables with the erection in brick, of 9 loose boxes, WC & tack room. Re-erection of the timber stables as a straight line of 10 loose boxes.
       Deadline 29.02.24
   • To note planning permissions/withdrawals received during the month.
     • P23/V2689/FUL 3 Fieldside, Upton
       Planning permission 12.02.24
   • Naming of Hollow Way, Upton
6. Finance & Administration
   • Treasurers Account to 31.01.24 £17487.62
     Business Bank Instant Account to 31.01.24 £13208.87
     Total funds available as at 31.01.24 £30696.49

• To agree the authoriser for this month’s payments
• To approve payments to be made noted below under the General Power of Competence and within budgeted amounts.

 

DATE	Description /Payee	Amount
28.01.24	Clerk’s salary since last meeting	Not publicly disclosed
09.01.24	Kalehurst Garden Machinery Invoice 145091	£506.26
09.01.24	OALC Invoice 4561 VAT Course LM	£36.00
09.01.24	OALC Invoice 3063 Audit Course LM	£36.00
18.01.24	Miss E Cooper Invoice UPC001 Training LM	£96.70
18.01.24	Cloudally Invoice 29413	£42.00
29.01.24	Microsoft subscription	£4.90
Total		£721.86 (plus salary above)

 

Receipts	Description	Amount
OALC	Refund of Invoice 3063 Audit Course LM	£36.00
Lloyds Bank	Interest Jan 24	£13.63
Total		£49.63

 

• To sign off bank reconciliation to end January
  Provided in advance of the meeting & to be signed at meeting.
• To agree appointment of Harry Hood to carry out Internal Audit 23/24
• To agree Asset Register for Internal Audit.
• To hear an update on the village questionnaire.
• To hear update on the village litter pick.
• VOWH Joint Local Plan

7. To hear any updates on any aspect of the recreation ground including play areas and maintenance.
   • Play area inspection and repairs required following inspection.
   • Pump Track and clearance work.
   • Current maintenance contracts & bin collection contracts
   • Uptonogood
   • Any other updates on the recreation ground
8. To hear an update on the production & issue of Upton News – NT

Agree content for next edition of Upton News

9. To confirm the date and venue of the next full council meeting

Next full council meeting will be Wednesday 27^th March 2024 at 8.00pm, in the main hall, Upton Village Hall.