UPTON PARISH COUNCIL

Minutes of meeting of Upton Parish Council

held on Tuesday, 11 September 2007 at 8.00 pm in the Village Hall

Present: Mr M Brown (Chairman), Miss B Drew, Mr S Norman, Mrs T Seelig, Mrs C Lightfoot (Clerk).

Mr C Lamont and Mr R Farrell, part-time.

1. Apologies for absence received from Mr J. Dickens.

2. Declaration of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting).

None were recorded

3. Minutes of meeting of Upton Parish Council held on Tuesday, 11^th July and the extraordinary meeting held on 16^th August 2007. The minutes having been previously circulated were agreed as a true record and duly signed by the Chairman.

4. Matters Arising:

9/1/07 Stream Road Issues. Nothing further to report.

8/5/07 The spring rocker has now been delivered and installed.

8/5/07 Goal posts have been replaced. It was noted that one is leaning.

8/5/07 Village of the Year. Upton has been selected as runner up in the Vale of the White Horse District.

5. County Councillor’s Report

Mr Lamont reported on a meeting he had attended discussing Sustainable Community Strategy.

He expressed his concern about the Government directive to set up an array of partnerships. Councillors will make an input to committee but the partnerships will have veto. He has reservations about the effect this will have on local democracy.

6. District Councillor’s Report

Mr Farrell reported that a hard copy of the Inspector’s Report on proposed house building in the South East Region for the next 20 years is now available and will be debated by the Vale Executive once the implications have been understood. A significant change suggested to the original report is that infrastructure may now be provided in parallel with development not as original suggested, before development starts.

He said that there had been a shift in planning guidance, in the past houses have been built where they are most sustainable, ie fringe of existing settlements, this is still the main thrust, however where developments sustain communities this can be factored in.

He confirmed that bins are now being emptied in Stream Road. If problems recur he should be contacted.

The Planning Enforcement officer is attending to the issue in the field at the back of the George & Dragon.

Mr Farrell assured the meeting that he will be doing everything within his power to keep open village post offices in the Vale.

7. Villagers’ Open Forum – No matters were raised.

8. Parish Transport Representatives Report. Notification has been received from Oxfordshire County Council that a review of subsidised bus services will take place in 2008. The Chairman has discussed the situation with our Parish Transport Representatives and it has been agreed to ask parishioners, through Upton News, for views of usage of local buses. MB

9. Reports from Councillors’ on areas of responsibility:

i) Roads and Footpaths:

Frog Alley:

Mr Norman reported that he had established that the status of Frog Alley (as far as Frog Alley Farm) is an “unmade road”, therefore it is the County Council’s responsibility to maintain it.

Cycle Track to Blewbury:

Mr Norman had been in correspondence with Sustrans who responded that they had been in discussions with Blewbury P.C. in 2004 regarding this project and it had not been taken forward. He has also approached the section of the County Council responsible for getting children to school who have reported back that the scheme formed part of the Didcot Integrated Transport Plan 2006 – 2011 published in 2004. It was agreed that the scheme should go ahead between 2008 and 2011 at a cost of £115,000. but unfortunately Government funding was no longer available and the idea has been dropped. The feedback from both sources surprised all members of the council, the Chairman proposed that a meeting between Abi Barclay-Watt, Stuart Norman and himself should be arranged as quickly as possible to discuss the implications and to agree the next step forward. SN/MB/AB-W

A417

A complaint had been received from a parishioner about overhanging trees at the junction on the A417 leading to the Horse & Harrow, West Hagbourne. The Chairman has asked the County Council Highways Dept. to take appropriate action.

The Chairman has been in discussion with the landlord of the George and Dragon and with the Highways Dept about the possibility of extending the A417 footpath as far as the pub.

Chilton Road:

The Chairman reported that the County Council is not prepared to restrict the flow of traffic in Chilton Road to try to reduce the problem of excessive speeding. They are however prepared to improve the road signs and install roundels on the road to make drivers more aware of the speed limit. It is proposed to set up a recording camera for a period of 2 weeks, if excessive speeding is recorded the Highways Dept will consider the installation of gates and a V.A.S.

ii) Recreation Ground: No report available

.

iii) Village Hall: Mrs Seelig reported that UVHAT meets on 18 September.

iv) Planning: It was noted that planning application UPT832/4 (Barn at Inghams Farm) has been permitted. Planning application UPT/20176 (Extension to house in Stream Road) has been withdrawn. Mr Norman said he would find it helpful to see plans before a planning meeting. It was agreed that the clerk will notify councillors that plans are available in parallel to passing them to Miss Drew for her comment. Clerk

v) Young Parishioners: A youth page on the web has been created by Sarah Stoves and Brian Rippon. It is intended to include a ‘Young Upton’ page in the next issue of the Upton News that will be used to introduce the new web page.

vi) Communications and other Amenities:

The Chairman stated that he intended to look at possible ways in which the council could work with local businesses to the benefit of both parties. When completing the Village of the Year entry form the council had been unable to tick any of the boxes in the section on working with local businesses. MB

vii) NAG: No report available.

viii) UKAEA Stakeholders Committee: Miss Drew will be attended a meeting of this forum on 13^th September. BD

ix) Playground Management Committee: Mrs Seelig drew attention to the missing palings. The Chairman and Mrs Seelig will meet at the play area to decide on how many additional safety mats are required. MB/TS

A £25 donation towards the play area had been received from Mr Betts. Clerk to write to thank him.

Clerk

x) Energy Saving Initiative: Miss Drew has set up a meeting for 14^th September. It was agreed to add this topic under “reports from councillors” at subsequent meetings. BD/ST/SN

10. Finance

(i) Proposal 1:

Mr M Brown proposed that the following be added to our Financial Regulations and that the implementation date be backdated to 3rd May 2007.

Expenses

The Parish Council shall pay expenses as follows:-

A car user allowance of 20p per mile shall be offered to all councillors or parishioners undertaking journeys on behalf of the council.

Reimbursement of bus, train or taxi fares shall be offered to all councillors or parishioners undertaking journeys on behalf of the council.

Councillors or parishioners may claim any identifiable out-of-pocket expenses including telephone calls, postage, stationary or any other materials required to undertake duties on behalf of the council.

All claims to be submitted to the Finance Officer and be approved by the Finance Officer and a member of the council before payment.

After discussion this was proposal was seconded by Miss Drew. All were in favour.

The Finance Officer will update the Financial Regulations to record the above modification.

Clerk

(ii) Invoices for payment since last meeting

Wicksteed Leisure – Rocker and Safety Mats for children’s playground – £1092.75 (paid)

Berinsfield Community Business – 3 cuts of recreation ground during August – £332.34

Oxfordshire Assn of Local Councils. Course on planning £23.50

Clerks’ salary & expenses, + £20 for villagers’ tea party, & £18.85 parts for repair of 6 aside goalpost, paid by clerk on personal credit card. Total (£344.25)

Vale of White Horse – uncontested parish election – costs incurred £64.22

Vale of White Horse – dog bin emptying – £46.21

It was agreed that the above invoices should be paid.

iii) Financial transactions since last meeting

Donation of £25 from Mr W Betts towards playground

Receipt from HM Customs, refund of VAT. £101.72

Interest at Bank (July & August) £76.12.

The above transactions were noted.

11. Training & Seminars:

District Council Reception, 17 September, Chairman to attend

Parish Liaison Meeting, 27 September, Mrs Seelig to attend

ORCC AGM and presentation of Calor Gas awards, 3^rd October, Chairman, Miss Drew & Mr de Wilde to attend.

Your Vale Your Future meeting at Wantage, 9 October, Chairman, Mr Norman and Miss Drew to attend

How Local Councils fit into the Planning System meeting at Didcot, 10 October, Miss Drew to attend

12. Correspondence in circulation and recently received

Government Office: Regional spatial strategy for the South East – publication of the panel report – report available from clerk on CD

Vale of White Horse (VWH): Review of polling districts and places

Correspondence between a parishioner and HSE re dangerous occurrence across footpath

Farming & Wildlife Advisory Group (FWAG) Autumn Newsletter

VWH, Town & Parish Council Code of Conduct

VWH, Agenda for Standards Committee for information

VWH, Vacancy for a member on the independent remuneration panel.

The above items were noted.

13. Village of the Year

At the Village of the Year judging day the ORCC invited Upton to make a 10 minute presentation to a Parish Plan training day to be held on 20^th Oct on the advantages of having a Parish Plan. It was agreed to ask Mr de Wilde to make the presentation. MB

As a result of its success in the Village of the Year competition the parish will receive a certificate and a cheque for £200. It was agreed to ask parishioners in the next Upton News how they would like to see the £200 spent. The awards will be made at the A.G.M. of the ORCC on Oct 3^rd and Upton has again been asked to make a 10 minute presentation to the meeting, this time outlining the progress the village has made in the last few years. MB

14. Any Other Business

Adoption of Code of Conduct.

The Chairman said that at our last meeting he had omitted to get the council to adopt the new code of conduct.

He proposed that we adopt the code of conduct and work to it in conjunction with our own local code of conduct. This was proposed by Miss Drew and seconded by Mrs Seelig and carried unanimously.

Clerk to notify the Vale offices accordingly. Clerk

Date of Next Meeting:

The next Parish Council Meeting will be held on Tuesday 13^th November 2007

There being no further business the Chairman closed the meeting at 10.05 p.m.

Clare Lightfoot, Clerk

Tel: 01235 850486

19 September 2007

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council

held on Thursday, 16^th August 2007 at 7.30 pm in the Village Hall

Present: Mr M Brown (Chair), Mr J Dickens, Miss B Drew, Mrs C Lightfoot (Clerk) and 6 members of the public.

1. Apologies for absence – none received

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

There were no declarations of interest registered.

The meeting was opened by the Chairman and adjourned in order that the members of the public present could express their views regarding the planning application.

The meeting proper then resumed.

3. Planning Application

(1) UPT/20226 – Demolition of existing bungalow. Erection of 2 chalet bungalows, “Hitherto”, Church Street.

After discussion it was agreed that the Parish Council should object for the following reasons:

• The proposed 2 chalet bungalows are excessive in both area and height for the plot size and are not in keeping with this part of the village (immediately opposite 11^th Century church and the old school). An additional entrance on what is a narrow and largely pedestrian road is felt undesirable.

The clerk to complete the Vale response form accordingly. Clerk

4. Donations to Village Senior Citizens Tea Party and Family Picnic. Members were in agreement with donating £20 to each of these functions. The Tea Party is to take place on Friday 17 August and will be attended by the deputy chairman of the Vale, Ms Alison Rooke. Clerk to host visit. Clerk

5. Ball wall Graffiti

The Chairman noted that graffiti has been sprayed on the new ball wall. Mr Dickens was actioned to report the matter to the police. It was agreed that a working party should be set up to sand the ball wall. Targets and stumps need to be painted on before sealing. Mr Dickens to investigate suitable paints. JD

There being no further business, the Chairman closed the Meeting at 8.10 pm

Clare Lightfoot

23^rd August 2007

Clerk, Upton Parish Council

UPTON PARISH COUNCIL

Minutes of meeting of Upton Parish Council

held on Tuesday, 10 July 2007 at 8.00 pm in the Village Hall

Present: Mr M Brown (Chairman), Mr J Dickens, Miss B Drew, Mr S Norman, Mrs T Seelig,

Mrs C Lightfoot (Clerk).

Mr Brian Simpson, internal auditor, attended part-time.

PCSO Claydon and a colleague attended for the first part of the meeting.

There were no apologies for absence.

PCSO Claydon introduced himself as the new PCSO responsible for Upton. He said that any suspicious occurrence should, in the first instance, be reported on 0845 8 505 505, mentioning his name, and the message will be passed to him. The Chairman asked if speed indications could be carried out in the Chilton Road. The officer said that 100 metres of straight road is required to set this up. The readings on the A417 indicated that very few motorists were exceeding the speed limit, however the officers are quite obviously sited and this gives motorists a chance to reduce their speed.

2. Declaration of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

None were recorded

3. Cooption of new member – the Chairman reported that the council had not yet identified anyone prepared to join the council as its sixth member however Sarah Stoves had volunteered to work with the council to help with matters relating to young parishioners. It was agreed to accept Sarah’s offer and to continue to look to co-opt a further member.

4. Minutes of meeting of Upton Parish Council held on Tuesday, 8^th May 2007. The minutes having been previously circulated were agreed as a true record. Proposed John Dickens, seconded Stuart Norman. The minutes were duly signed by the Chairman.

5. Matters Arising:

9/1/07 Stream Road Issues. The question of renaming part of Stream Road is awaiting action from the residents. The Chairman reported that the potholes have been repaired.

8/5/07 Quote for Spring rocker. Mrs Seelig said that the delivery date is set for 18 July 07. She is chasing the suppliers, Wicksteed.

8/5/07 Goal post replacement working party is being held on 14 July.

8/5/07 Village of the Year. Upton has entered the competition. The Chairman recorded his thanks to Mr & Mrs Gardiner, Mrs Seelig and Mr Wright for their help in completing the entry form.

6. County Councillor’s Report

Mr Lamont reported that he had recently attended the AGM of The Local Government Association. Speakers included David Cameron, and Hazel Blears, the newly appointed Local Government Minister who had only been in office 5 days. Mr Lamont came away from the meeting feeling very positive.

7. District Councillor’s Report

Mr Farrell reported that hot topics for the District Council revolved around Abingdon at the moment, ie the Old Gaol and traffic; nothing related specifically to Upton. He said that preparation of the Local Development Framework is proceeding. Core topics go out for consultation in the Autumn before the South East Plan is published. The Chairman said we would keep in touch with Mr Farrell for his support on a number of issues.

8. Villagers’ Open Forum – there was no discussion since there were no villagers present.

9. Parish Transport Representatives Report. No report received. It was noted that a document had been received from Oxford County Council regarding a review of transport posts. The clerk had passed this to Mr & Mrs Gardiner for comment. They felt unable to comment on specific posts.

10. Reports from Councillors’ on areas of responsibility:

i) Roads and Footpaths:

When there is excessive rainfall there can be an unpleasant odour in the region of the pumping station in Frog Alley, this and the poor state of the surface was brought to the attention of the council. Investigation of the situation also brought to light infrequent problems of raw sewage flooding into the lane and a question of whether the path is a footpath or a road.

Mr Norman will contact Mandy Bell at the Highways department to seek clarification of the status of Frog Alley. SN

Mr Norman will talk to local resident Mr Maytham to check on the frequency of problems with the pumping station to see if Thames Water should be contacted to take remedial action SN

Due to the rapid growth this year there had been problems with overgrown footpaths, whenever they had been approached local landowners had taken quick remedial action.

Footpath to Blewbury: a meeting is to be held on 13^th July with Abi Barclay-Watt (representative from Blewbury PC). It was noted that only 200 yards of the footpath is in the Upton Parish. MB/SN

SN and MB have had a very helpful meeting with Mark Sumner, Local Footpaths Officer initially requested to look at the problems of Frog Alley. Mr Sumner agreed to undertake further clearance work in Common Lane as well as imparting a lot of useful information.

The Chairman will be meeting with the Highways Department to discuss traffic calming in Chilton Road on 17^th July. MB

ii)Recreation Ground:

Mr Dickens reported that there will be a “Goal Post” working party on 14 July. The Chairman asked Mr Dickens if he would enquire where we might start looking for funding for the proposed trim trail. JD

A discussion took place on the state of the recreation ground. During June only one cut took place and the grass is now 3”-7” long. The clerk was actioned to reply to the Berinsfield Community Business’ email asking if they can achieve a 1.5” cut as stated in their note.

Clerk

iii) Village Hall:

Mrs Seelig had no report as UVHAT does not meet until 12 September.

iv) Planning:

Miss Drew said that when the Parish Council is asked to comment on planning applications, a note should be made on its environmental sustainability.

v) Young Parishioners:

In an email to the Chairman, Mrs Stoves, a parishioner, referred to an initiative to raise money for a children’s party and a possible swap shop on the web site.

vi) Communications and other Amenities:

The Chairman said that he will be proceeding with regulations for the new burial ground.

vii) NAG:

Mr Dickens had attended 2 meetings. With the exception of speeding there were no other problem areas at present. He said that there had been a distraction burglary at Chilton.

viii)UKAEA Stakeholders Committee:

Miss Drew had attended a meeting of this forum. There was nothing to report.

ix)Playground Management Committee:

Mrs Seelig said that the gate into the playground was sticking and one palling was loose. The Chairman agreed to deal with both. MB

Strimming has now taken place. The Berinsfield Community Business quoted £100 but in an email say that the invoice will be £198. The clerk was actioned to advise BCB that we have budgeted for £100. Clerk

11. Review of Standing Orders and Adoption of Code of Conduct.

Mr Brown outlined the reasoning for his proposal “That the PC considers the following modification to its Standing Orders:

5c add to the existing Section 5

Whenever the Council meets to consider a planning application, whether that be during a statutory meeting or at a meeting called specifically to deal with an application, the Chairman shall at a convenient time adjourn the meeting so that members of the public may address the meeting in relation to the application(s) being considered.

26d add new paragraph

In addition to the conditions given in the Code of Conduct for having a prejudicial interest, when dealing with planning applications a councillor shall be deemed to have a prejudicial interest if he, or a member of his family, or a close associate, receive a letter of notification of the application from the District Council.

For planning applications where a councillor declares a prejudicial interest he may attend the meeting at which the council discusses the application and will be afforded the same rights as a member of the public (see 5c). As soon as the meeting is re-convened for the council to discuss the application and make its recommendations the councillor must leave the room.”

Following discussion, the proposal was seconded by Miss Drew, all were in favour.

12. Planning

UPT/832/4 – Erection of hay/straw barn at Inghams Farm, West Hagbourne. The PC had no objections to this application. An observation should be made that tree planting might be considered by way of screening. The clerk was actioned to reply to the VWH accordingly. Clerk

UPT/20176 – Demolition of existing roof, erection of a first floor and roof extension to include loft conversion. Extension around and over existing garage to include kitchen area at ground floor level and 2 bedrooms at first floor level. Erection of a single storey side extension at Stream Cottage, Stream Road. After consideration the PC voted on this planning application (3 against, 1 abstention, 1 in favour). The

Clerk to advise VWH that the PC object to the planning application on the grounds that the new building is too big for the plot and it dominates the adjacent listed buildings. Clerk

Feedback from informal meeting with Richard Farrell to discuss planning issues.

The Chairman reported that the councillors have had an informal meeting with Mr Farrell to discuss current planning procedures and recent planning issues. The meeting was very informative particularly for the new councillors.

13. Energy Saving Initiative.

Miss Drew had attended an Energy Saving meeting in Oxford earlier in the evening as a representative of the council. As the current meeting was running overtime the Chairman proposed that Miss Drew chair a committee to look at ways in which the council can help parishioners to save energy. Miss Drew agreed and Mrs Seelig and Mr Norman agreed to be members of that committee that will meet and report back to the next PC meeting. BD, TS, SN

14. Finance

a) Accounts for Payment

Oxfordshire Assn for Local Councils, training courses for Mr Norman and Clerk – £94

Berinsfield Community Business – 2 cuts of recreation ground in May & 1 in June – £332.34

Clerk’s salary and expenses – £317

Hand Made Places – £714.16 (final payment for ball wall)

All were approved for payment.

b) Financial transactions since last meeting

Bank Interest – £72.86 (received May & June 07)

Noted by the PC.

Audit Plan

An audit plan (copy attached to these minutes) was distributed and discussed. Mr Simpson raised pointers for the future:

Fidelity Guarantee, cover is at present £2k, this should be kept under review

Burial Ground, regulations and scale of fees should be drawn up.

Gates from gardens in Fieldside, onto Recreation Ground. Mr Simpson suggested that we take advice on whether this presents a risk of establishing rights of way. MB

Mr M Brown proposed “That the Council accepts the Audit Plan, drafted by our internal auditor, Mr Brian Simpson.”, this was seconded by Mr Norman. The Chairman and Clerk expressed thanks to Mr Simpson for his invaluable advice and work on behalf of the council.

Acceptance of Accounts

Copies of the statement of accounts were distributed and discussed. Mrs Seelig proposed that the accounts be accepted, seconded by Mr Dickens. All were in favour.

Annual Governance Statement

The Council were in agreement that the Annual Governance Statement be signed by the Chairman.

15. Correspondence in circulation and recently received

• The Council had received a letter from Mrs Celia Summers regarding the nuisance of rats and the fact that there is now a charge made by the VWH for pest control. Mr Farrell commented that as a consequence of the Vale having to balance its budget a charge has been brought in for this service. He said that the council charge is still less than commercial pest control companies. The Council were not aware that rats are a major problem in the village and therefore a village wide cull was not appropriate. The Chairman will draft a letter to Mrs Summers and will address the problem in the Upton News. MB
• Appeal from Oxfordshire Association for the Blind. (in previous years we have donated £50 to this local charity.) – To be dealt with later in the year when all other requests for funding are considered.
• The Vale Chairman is requesting an opportunity to meet with members of the community. Clerk has spoken to the Chairman’s office suggesting she might come along to the Elderly Persons Tea Party on 17 August or the Fete on 1^st September.

16. Training:

How local councils fit into planning system, 10 October 07.

It was proposed that Miss Drew attend this course. Clerk

Feedback from course for new councillors and clerks:

Mr Norman said that this course had been useful. Papers distributed on the course will be circulated to members. Clerk

Getting to Grips with Finance:

The clerk reported that the course had raised some concerns for her.

Date of Next Meeting:

Parish Council Meeting – Tuesday 11^th September 2007

There being no further business the Chairman closed the meeting at 10.45 p.m.

Clare Lightfoot, Clerk

Tel: 01235 850486

13 July 2007

Notes on declaration of interest:

(i) any Member arriving after the start of the meeting is asked to declare personal interests as necessary as soon as practicable after their arrival even if the item in question has been considered;

(ii) with the exception of the circumstances listed in paragraph 9(2) of the Local Code of Conduct for Members, a Member with a personal interest also has a prejudicial interest if it is one which a Member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Member’s judgement of the public interest. In such circumstances, the Member must withdraw from the meeting room, and should inform the Chairman accordingly;

(iii) it is not practical to offer detailed advice during the meeting on whether or not a personal interest should be declared, or whether a personal interest should also be regarded as prejudicial.

UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council

held on Tuesday, 8^th May 2007 at 8.00 pm in the Village Hall

Present: Mr M Brown, Mr J Dickens, Miss B Drew, Mr S Norman, Mrs T Seelig, Mr G de Wilde (part-time),

Mrs C Lightfoot (Clerk), Mr R Farrell (District Councillor) & Mr C Lamont (County Councillor) were present part-time.

One member of the public attended.

1. There were no apologies for absence.

2. Signing in of new councillors: The Register of Members’ Interests forms were distributed to councillors for completion. Other forms to be signed by incoming councillors were identified and will be distributed and signed as quickly as possible. A copy of The Good Councillor’s Guide to be distributed to councillors. Clerk

3. The Retiring Chairman, Mr de Wilde, handed the copy of the Recreation Ground Title Deeds to the Clerk for retention. Mr de Wilde was thanked for all his past endeavours on behalf of the Parish Council.

4. Election of Officers:

Office Nominee Proposed Seconded

Chairman Mr M Brown Mrs Seelig Mr S Norman

Vice Chairman Miss B Drew Mrs Seelig Mr M Brown

These officers were duly elected.

5. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

None were recorded.

6. Minutes of the meeting of the Upton Parish Council held on 13^th March 2007, having been previously circulated, were agreed and signed as a true record.

7. Matters Arising

14/11/06 Safety of Pedestrians. Mr Brown reported that some Speedwatch signs have been fixed to the telegraph poles as necessary.

9/1/07 Stream Road Issues: Mr Brown said that there had been no further progress on Stream Road issues and this will be an item for the Parish Council’s next agenda. Clerk

8. County Councillor’s Report

Mr Lamont reported that the future of secondary education in Didcot will be going out for consultation. Two proposals before Cabinet are a new secondary school on Great Western Park or a 14-19 facility which would be co-educational from year 9. This latter is seen as a good option but it would be built in a piecemeal way dependant on contributions from the Great Western Park. He also reported on Oxfordshire County Council’s £750,000 new carbon footprint initiative. He said that the rules on illuminated road signs were likely to be relaxed and that luminous signs might be used in order to cut costs. Mr Lamont reported that there had been a Cabinet re-shuffle and that Ian Hudspith is taking over the responsibility for Highways.

9. District Councillor’s Report

Mr Farrell said that following the recent elections the Vale now has 34 LibDem members. The first meeting of the new District Council will be held on 16^th May, he will then find out what his remit will be.

10. Planning

It was noted that UPT/19316/2 – internal alterations and erection of single storey front extension at Fieldside Cottage had now been approved by the Vale.

The Chairman then raised the issue of planning applications with the District and County Councillors. He said that we want to be in dialogue with the Planners to understand how they work. He cited a number of planning applications which have been recently passed by the Vale which have been inconsistent and raised a number of questions. Mr Farrell reassured the meeting that the Vale sought professional advice. He will however check how past decisions have arisen. If the PC has an objection to a particular plan the application then goes to committee. The Chairman requested that he, Mr de Wilde and Mr Farrell have a separate discussion to understand the detail of some of the Vale’s past decisions. Mr Brown said that in future we need the support of our councillors.

Mr Farrell said that he can only fight our corner if he is convinced that we have good grounds. He went on to say that the Vale has to be seen to make reasonable decisions. Mr Farrell suggested we set up and attend a meeting with the Vale Planning Officers to better understand how the Planning Office works. Clerk

11. Allocation of Duties

After discussion the following areas of responsibility were agreed:

1. Roads and Footpaths: Mr S Norman

2. Recreation Ground: Mr J Dickens

3. Village Hall: Mrs T Seelig

4. Planning: Miss B Drew

5. Junior Parishioners – To be agreed

6. Communications and other amenities: Mr M. Brown

7. Attendance at Neighbourhood Action Group (NAG): Mr J Dickens. It was noted that the next meeting of NAG is due to take place on 14^th May. JD

8. UKAEA Local Liaison Committee: Miss B Drew.

9. Parish Transport Representatives: Mr & Mrs P Gardiner have been Upton’s representatives for some time and report back to the PC following meetings. Mr Brown said he will speak to Mr & Mrs Gardiner to fully understand their involvement. MB

12. Cooption of new member

Several names were suggested. The Chairman agreed to follow this us by making a personal approach. MB

13. Parish Transport Representatives

No report received.

14. Finance:

a) Financial Transactions since last meeting

Allianz Cornhill Insurance £261.61

Berinsfield Community Business £221.56

ORCC Membership renewal £20

Clerk’s Salary £304 (due end of May)

All were approved for payment.

b) Financial transactions since last meeting

Half Precept £3625 received 20/4/07

Bank Interest £30.47

The above transactions were noted.

It was agreed that Miss Drew and Mr Norman will be signatories, together with Mrs Seelig. Clerk to arrange bank mandate. Clerk

15. Playground Management Committee

Mrs Seelig was actioned to proceed with a quote for a Spring Rocker and safety mats. TS

16. Recreation Ground

a) Land Registry Voluntary Registration – Copy deeds have now been received (Item 3 of these minutes refers)

b) Goalpost replacement – a working party is required to install the new goalposts. MB

17. Correspondence in circulation and recently received

Standards Board for England, adoption of new Code of Conduct

Communities & Local Government, The Local Authorities (Model code of conduct) order 2007

OCC Agreement relating to removal of unauthorised signs.

Vale of White Horse Core Strategy Sustainability Appraisal Scoping Report

Postwatch – post office closures

Farming &Wild Life Advisory Group AGM & BBQ, 20^th June, tickets £25.

Oxfordshire Playing Fields Association newsletter

Various letters from Vale to Thames Water re reservoir.

S Oxfordshire & Vale, April 07 Newsletter

Minerals Site Proposals and policies document,

Victim Support Oxfordshire & Bucks. Fund-Raising 2007/07

Venturefest 2007, 2 & 3 July, Rutherford & Appleton Laboratory

Oxfordshire & Bucks Mental Health Partnership’s application to become a Foundation Trust.

The above communication was noted.

18. Training

The meeting endorsed the following training:

1) Local Government and Local Councils, an Introduction for councillors and clerks, 7 June, Council Chamber, SODC. Attendee Mr S Norman

2) Getting to Grips with Finance, 4 July Didcot Civic Hall. Attendee Clerk. It was agreed to apply for a bursary for the clerk’s training. Clerk

19. Best Kept Village

The Chairman proposed that Mr & Mrs P Gardiner and Mr M Wright be asked if they would meet with Mrs Seelig and himself to come to a decision whether Upton meets the criteria set out in check list document and whether it should enter any part of the Best Kept Village competition. Clerk to distribute copies of the questionnaire to Mr & Mrs Gardiner and Mr Wright, if they are agreeable to be involved, in advance of this meeting. MB,TS

20. Any Other Business

We will be required to update the Code of Conduct and also Standing Orders for Upton PC. Clerk & MB

21. Date of next meeting: the next Parish Council meeting will be held on Tuesday 10^th July 2007

There being no further business, the Chairman closed the Meeting at 10.35 pm

Clare Lightfoot

20^th May 2007

Clerk, Upton Parish Council

UPTON PARISH COUNCIL

Minutes of the Annual Parish Meeting of Upton

held on Tuesday, 10^th April 2007 at 8.00 pm in the Village Hall

Present: Mr G de Wilde (Chairman), Mr M Brown, Mr P Fletcher, Mrs C Hall,

Mrs T Seelig

Mrs C Lightfoot (Clerk)

Mr C Lamont (County Councillor)

Mr R Farrell (District Councillor)

Mr J Sayers (St Mary’s Church)

Mr & Mrs P Gardiner (Parish Transport Representatives)

Mrs J West (Upton Village Hall Amenity Trust)

14 members of the public attended.

1. Apologies for Absence: received from Dr S Whatmore who was unwell.

2. Minutes of the meeting of the Annual Parish Meeting held on Tuesday 11^th April 2006, having been distributed at the beginning of the meeting, were proposed as a true record by

Mr Rippon and seconded by Mr Sayers. The minutes were duly signed by Mr de Wilde.

3. Chairman’s Report – copy attached

4. Clerk’s Report – copy attached

5. County Councillor’s Report

Mr Lamont described the areas for which the County Council has responsibility, ie education, libraries, fire service and highways. He now chairs the Environment and Economy Scrutiny Committee which, amongst other things, has responsibility for reviewing the proposed reservoir. He said that the Audit Commission ensures that the County Council follows best practice and that Oxfordshire County Council (OCC) has been awarded 4* status, ie an excellent authority providing good services and value for money. The bid for OCC to become a Unitary Authority has failed. (one member said that the resurfacing, particularly in High Street, was in his opinion a shoddy job and he urged Mr Lamont to ensure that the job was not signed off until remedial work had been carried out.)

6. District Councillor’s Report

In response to the Chairman’s report, Mr Farrell referred to the Local Plan which was adopted in July 2006. He said that the Plan had been put out to consultation so that everyone, including parish councils, could comment. The Plan sets a framework to accommodate pressures which arise.

He said that it was disappointing that the Government had refused to set up Unitary Government. In response, The Vale is outsourcing services which in turn means the Vale district council is getting smaller. It is no longer transparent to citizens who does what. He said that the Vale Housing Association has joined with Sovereign Housing and it is hoped that tenants will get a better service. Mr Farrell said he would like to be made aware of any difficulties being experienced following this merger.

With regard to the new Reservoir, he said that Thames Water had not satisfied TheVale or the Environment Agency of the requirement for this. He said that Thames Water had used worst case expectations, along with generous head room to arrive at their position.

7. Reports from Parish Council Representatives on other organisations:

• Blewbury School – Mrs Fletcher, School Governor – being unable to be present, sent a written report – copy attached
• Upton Village Hall Amenities Trust – this report was given by Mrs West – copy attached
• Parish Transport and Footpaths – Mr Gardiner reported – copy attached
• St Mary’s Parochial Church Council – Mr Sayers, Churchwarden, reported – copy attached
• Neighbourhood Watch – Mrs Davies who was unable to be present sent a written report – copy attached
• United Charities of the Ancient Parish of Blewbury – Mrs Whitmell who was unable to be present sent a written report – copy attached.

8. Villagers’ Open Forum –

Questions raised:

a) Mrs Gardiner spoke of her concern about the stagnant stream on the far side of the A417. Mr Brown said that there is a blocked culvert which the landowner will unblock when he is able to get to it. Mr Farrell said that the District does have some responsibility and he will make enquiries. This matter will be added to the agenda for the new Parish Council.

b) Mr Betts asked about the footpath between Upton and Blewbury. He said that it is difficult to use the footpath to get children to school in Blewbury. Residents at both the Upton and Blewbury end of the path are concerned about motorcycles and vandalism. The Chairman said that Sustrans have issued a document on how to avoid intrusions. The new Parish Council will pursue this with Blewbury Parish Council as urgent.

c) “can we ask our County Councillor to improve allocation of funds to improve village roads”.

d) “can we be sure that we retain a weekly rubbish collection”

e) it was noted that we are experiencing better community policing.

f) Are there enough nominations for the Parish Council. Yes, there are 5 nominees.

g) it is disappointing that the new kissing gate between Upton and West Hagbourne is unsuitable for pushchairs

h) the meeting was asked whether we should participate in the Oxfordshire’s Villages of the Year Competition 2007. This was unanimously agreed.

9. Date of next meeting: the next Annual Parish Meeting will be held on

Tuesday 8^th April 2008

The Chairman closed the Meeting at 9.55 pm

Clare Lightfoot

13^th April 2007

Clerk, Upton Parish Council

UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council

held on Tuesday, 13^th March 2007 at 8.00 pm in the Village Hall

Present: Mr G de Wilde (Chair), Mr M Brown, Mr P Fletcher, Mrs C Hall, Mrs T Seelig, Dr S Whatmore and

Mrs C Lightfoot (Clerk).

Mr R Farrell (District Councillor) & Mr C Lamont (County Councillor) were present part-time.

2 members of the public attended.

1. There were no apologies for absence.

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

None recorded.

3. Minutes of the meeting of the Upton Parish Council held on 9^th January 2007 and the extraordinary meeting held on 18^th January 2007, having been previously circulated, were agreed and signed as a true record.

4. Matters Arising

14/11/06 Safety of Pedestrians. Mr Brown reported that Speedwatch signs were on order. These will be fixed to telegraph poles. MB

9/1/07 Stream Road Issues: there has been no progress on the change of name. Mr Joel said he would like to see the road adopted. Stream Road should remain an agenda item for the new PC. Clerk

5. County Councillor’s Report

Mr Lamont reported that OCC had been awarded 4*, ie an excellent authority providing good services and value for money. He said that OCC had secured £20M for additional schools in Didcot to address the shortfall in places. Subject to consultation, the options are 2 new primary schools and 1 new secondary school (in phases) or a 14-19 facility.

6. District Councillor’s Report

Mr Farrell reported that the Vale had set a budget for 07/08, resulting in a council tax rise of 4.99%. The Vale is 8^th lowest in the league for council tax. He said that the main commitments were affordable housing schemes, an environment warden, free bus pass scheme. Action is being taken to renegotiate the bus contract. SODC is arranging a consultation exercise to address concerns relating to the building of extra houses, ie lack of infrastructure, pressure on Health Services, schools, and fears that villages will be encroached upon. He said Parish Councils will be invited to attend.

7. Upton Roads: Mr Brown reported that he had finally been able to enter into dialogue with the Highways Department regarding Upton’s roads maintenance programme. It has been agreed that tar and chip will not be used. Our preferred option, slurry tarring, will be used in Station Road, High Street & Pound Lane. Highways Department need to be reminded that there are 2 potholes in Stream Road which need attention. Stream Road and Church Street will not be treated. Mr Fletcher said we should push for these roads to be done next time. OCC Highways should be asked to define their responsibility regarding the upper part of Stream Road. MB

8. Neighbourhood Action Group (NAG)

Mr Brown had attended a meeting the previous evening. He said that there is a prevalence of dog stealing in the area. It was regrettable that Upton had 2 incidents of telephone vandalism to report. Mr Brown said he has asked to be provided with information resulting from the use of the Speed Indicating Device in Upton at the next NAG meeting. MB

9. Planning Applications

UPT/1972/3 – Extensions and alterations to Village Hall

UPT/7108/2 – Erection of 4 bedroom chalet bungalow with double garage, Ravello

UPT/ 12510/1- Siting of domestic oil tank at Icknield House, Chilton Road.

The PC noted that each of these planning applications has been permitted.

The Chairman read a letter from the Vale regarding the code of conduct when responding to planning applications. This was noted.

10. Villagers’ Open Forum –

Mr Joel asked whether Murphy’s could have pressure put on them to clear up the site of the water pipe trench before the growing season. It was agreed that the situation was less than satisfactory and that the Chairman and Clerk will chase. Chairman/Clerk

11. Parish Transport Representatives

No report received.

12. Finance:

a) Financial Transactions since last meeting

Vale of White Horse – dog bin emptying £43.69

Harrod UK Ltd (goal posts) gross £581.63. (a grant of £248 has been awarded by The Football Foundation)

Clerk’s salary – £304. Cheque dated 31/3/07

All were approved for payment.

b) Financial transactions since last meeting

Invoice has been raised on UVHAT for 50% cost of annual dog bin emptying – £78.32

Bank Interest – £66.50 (received during December & January)

Cash received from Mr & Mrs Dawson’s lights event – £177.00

Cash received from Mrs Simpson’s handbell event – £74.20

Cash received from Mrs Blandford – £10.

Donations – S137 – requests for grants received from:

Thames Valley & Chiltern Air Ambulance Trust, Root & Branch, Farming & Wildlife Advisory Group (FWAG), Home Start Southern Oxfordshire, Junior Citizen Trust, Oxfordshire Children’s Information Service, The Farmoor Reservoir Pontoon Project, Sunningwell School of Art.

After discussion it was agreed that the following grants would be made:

South & Vale Carers Centre – £50

Thames Valley Air Ambulance – £50

St Mary’s Church (towards printing Upton News and maintenance of churchyard) – £200

FWAG annual subscription – £42

Mr & Mrs Churchman (daily locking and unlocking of recreation ground) – £25

This payment is justified under paragraph 8 of the Local Govt Act 1972.)

13. Playground Management Committee

Mrs Seelig reported that the Inspection Sheets noted the notice board being out of date (this has now been updated), some of the surfaces were slippery, minor painting on the slide and sticking gate. Mrs Seelig agreed to look into this. TS

Two quotes had been received for the 2-seater rocker, one from Eibe and the other from Wicksteed. The PC examined these and agreed that the Wicksteed quote (£622) for the rocker should be accepted. Proposed Mrs Seelig and seconded by Dr Whatmore. Mr Brown recommended that sufficient safety mats be ordered to be installed under rocker, the cradle swings and junior swings. Permission to purchase the necessary mats was given. TS

14. Recreation Ground

a) Land Registry Voluntary Registration – Mr de Wilde reported that in the absence of Mr Ferguson on sick leave, a locum solicitor is progressing this matter on our behalf.

b) Goalpost replacement – the goal posts have arrived and a working party will be organised to erect these. A grant of £248 has been made by the Football Foundation.

15. Parish Plan Update

Amenities & Environment: Dr Whatmore said that 10 companies had been approached but she had only managed to obtain one quote for the ball wall. 3 types are available from Hand Made Places Ltd. Dr Whatmore proposed that we invest in a double sided ball wall – without painted targets. This was seconded by Mrs Seelig. All were in favour. Clerk to pursue this and arrange delivery to tractor shed. A working party will be required to install

this. Dr Whatmore asked the clerk to write thanking Anthony Stiff Associates for their help. Clerk

Footpath to Blewbury: this is still ongoing and should be an agenda item for the new PC. Clerk

16. Correspondence in circulation and recently received

Parish Council Comments on Planning Applications – code of conduct

Vale of White Horse: DTI consultation paper on post offices

Audit Commission – appointment of External Auditor

Communities & Local Govt. A revised model code of conduct for local authority members

Oxfordshire CC, Oxfordshire Minerals and Waste Development Framework

OCC, Oxfordshire 3 Unitary Council Proposal. Does it make sense?

OCC, Oxfordshire Minerals and waste sites proposals. Issues and Options consultation

Partial Review of SE Plan. Revised apportionment of primary land-won aggregates. Response form and questionnaire.

Regional Housing Strategy Review Consultation.

The above communication was noted.

17. Election Date: 3^rd May 2007. It is likely that there will be vacancies on the Parish Council. Chairman undertook to produce a flyer and arrange for it to be delivered to each house. GdW

18. Date of next meeting: the next Parish Council meeting will be held on Tuesday 8^th May 2007

The Annual Parish Meeting is to be held on Tuesday 10^th April 07.

There being no further business, the Chairman closed the Meeting at 10.05 pm

Clare Lightfoot

19^th March 2007

Clerk, Upton Parish Council

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council

held on Thursday, 18^th January 2007 at 8.00 pm in the Methodist Church

Present: Mr G de Wilde (Chair), Mr M Brown, Mrs C Hall, Mrs T Seelig, Mr P Fletcher,

Mrs C Lightfoot (Clerk) and 11 members of the public.

1. Apologies for absence received from Dr S Whatmore

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

The following interests were declared: Mr Brown Item 3a; Mrs Hall Item 3c.

3. Planning Applications

(1) UPT/7108/2 – Erection of 4 bedroom chalet bungalow with double garage at Ravello, Chilton Road.

After consideration of the plan the PC voted to object to this application for the following reasons:

• The size of the property is felt to be too large for the plot. The property would certainly dominate the site and is significantly larger than the property outlined in the outline application. Upton is desperately short of affordable housing and this plot would be ideal and suitable for a 2/3 bedroom bungalow with a single garage rather than this current application.
• The outline planning permission UPT/7108/1-X was granted on the basis of a shared access for the two properties and required that the existing access should be closed. We therefore have serious concerns about two accesses rather than one. The junction of Chilton Road and the A417 is an extremely hazardous one and the addition of another access even closer to this junction would only compound this problem.
• We query the site of the septic tank and its proximity to the actual building (this could be a health and safety issue).

(2) UPT19316/2 – Internal alterations and erection of single storey front extension with new vehicular access at Fieldside Cottage.

Following consideration of the plan the PC voted to object to this application for the following reasons:

The boundary has been drawn inaccurately on the plan, thus the access has a telegraph pole within it and is not wide enough for vehicular access. The car port areas needs redesigning.

The 6’ high wall on the front boundary is unacceptable.

(3) UPT/19900 – Erection of a two storey side extension and improvements at the Cottage, Church Street.

After consideration of the plans the PC did not object to this application but request the following issues be given consideration:

Sufficient and adequate provision be made for off-street parking.

The clerk to complete the Vale response forms accordingly. Clerk

4. Correspondence

1. The Vale Solicitor has written requesting comments from the PC regarding an application for a certificate of lawful use at Wattle Farm, Reading Road. The Chairman has solicited views from parishioners and drafted a response which the clerk will forward. Clerk

2. Letter from the Vale of White Horse regarding Didcot Area Housing. This document was passed to members for circulation.

3. Thames Valley Police have written advising that the Local Police Area Commander, David Purnell, will be replaced by Chief Inspector Phillip Littlechild with effect from 15 January 2007.

4. Letter from SODC, Strategic Director, inviting the clerk and one other to attend a meeting to plan Community Involvement in the Development of Didcot. The meeting is to be held on 1 February 2007 from 6.00 p.m. – 8.00 p.m. at the Didcot Town Football Ground.

5. Proposal 1

That we ask the Chairman to accept the invitation to the County Council reception on 28^th February 2007 and ask is Dr Sarah Whatmore could accompany him. The Parish Council will cover the cost of transport and parking. Proposed Mr M Brown, seconded Mrs T Seelig. The Chairman was unsure whether his diary would permit him to accept this invitation.

6 AOB

Ditch Clearing: Mr Brown reported that the ditch clearing by volunteers in Stream Road had been completed satisfactorily. An issue had arisen with one of the residents and it was agreed that the Chairman will write to him. GdW

There being no further business, the Chairman closed the Meeting at 8.45 pm

Clare Lightfoot

19^th January 2007

Clerk, Upton Parish Council

UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council

held on Tuesday, 9 January 2007 at 8.00 pm in the Village Hall

Present: Mr G de Wilde (Chair), Mr M Brown, Mr P Fletcher, Mrs C Hall, Mrs T Seelig, Dr S Whatmore and

Mrs C Lightfoot (Clerk).

Mr R Farrell (District Councillor) & Mr C Lamont (County Councillor) were present part-time.

PC Steve Lynch and 3 members of the public attended.

The Chairman introduced PC Steve Lynch who has been appointed Neighbourhood Specialist Officer. PC Lynch said that he has 9 years experience as a beat officer and he and his 9 PCOs look forward to working with us. He said that PCOs will be a visible presence around the village and from time to time will operate ”SID” speed detection equipment on the A417 in Upton. Speeding motorists will be sent a warning letter. If possible he would like any incidents reported directly to him. He anticipates being tied in to this role for 3 years. Following discussion PC Lynch left the meeting.

1. There were no apologies for absence.

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting (please refer to the notes at the end of agenda).

None recorded.

3. Minutes of the meetings of the Upton Parish Council held on 14^th November 2006, having been previously circulated, were agreed and signed as a true record.

4. Matters Arising

10/01/06 Chilton Road Traffic Calming Device: ongoing MB

12/9/06 Big Tree: Oak Leaf Tree Services have carried out the work in the Recreation Ground.

14/11/06 Non-Contentious Planning: nothing further to report

14/11/06 Safety of Pedestrians. Mr Brown said that the appropriate signs were available from Speedwatch via NAG. Unfortunately communications with NAG were tardy and nothing had materialised since the NAG meeting which he attended in November. MB

14/11/06 Restored Bench: the bench at the corner of Chilton Road and the A417 has now been restored. Thanks were expressed to Mr de Wilde and Mr Brown.

14/11/06 Millenium Yew has been planted in the New Burial Ground. Mr Brown suggested that its history be put on the village web site. MB

5. County Councillor’s Report.

Mr Lamont reported on the full meeting of the Council which he had attended earlier this day. The Council Leader has been given authority to oppose any moves towards the county setting up “Unitarian Authorities”. The basis for applying for Unitarian Authority is that it should be cost neutral, however Price Waterhouse’s costing for a unitary option is £12m in the first year.

Five Advice Centres will be funded for 1 more year. Council tax rise will be 4% without cutting services, this is being achieved by efficiency savings, a shared service centre and greater use of IT.

He said that the Highways Agency had made a presentation on the Wolvercote Viaduct and it was disappointing that the width of this is to be the same as at present. Major roadworks are commencing on the A34.

He concluded by saying that Thames Water were beginning Stage II of their public consultation which is concerned with the design of the proposed reservoir. He stressed the importance of saying at this stage what leisure facilities should be incorporated.

6. District Councillor’s Report.

Mr Farrell reported that the prospect of a Unitary Council was pretty dead. The important decision facing the Vale is the division of 3,000 houses coming to the Didcot area. Since we are below the level suggested in the Barker report it is possible that even more houses will be wished upon us. The phase about to get underway is for an additional 4,200, that will be followed by another 3000 starting in 2014 that they are just starting to talk about and this 1500 is the number that SODC have volunteered above the requested totals in return for a large government grant towards infra-structure, a total of 8,700 by 2026.

7. Neighbourhood Action Group (NAG

Mr Brown had attended a meeting in November when speeding issues and vehicular traffic on cycle paths were issues raised on behalf of Upton. So far he had received no further feedback from the NAG meeting.

8. Planning Applications

UPT/13614/1 – Kent Cottage, Fieldside, erection of single storey side garage and single storey rear conservatory for Mr & Mrs C Smith. – permitted

UPT/1972/3 – Village Hall extensions and alterations – permitted

Subsequent to the agenda for this meeting being published another planning application has been received. It was agreed to discuss this at an Extraordinary PC meeting, date to be confirmed, possibly Tues 16 January. Clerk

9. Villagers’ Open Forum –

Vehicular Parking in Chapel Furlong. A letter has been received from Mrs Gardiner regarding vehicular parking in Chapel Furlong, The clerk was asked to telephone PetPals advising them that as this is a footpath vehicular parking is not permitted. Clerk

Broken fence and poor state of stream bed in Stream Road. Mr Brown, the Highways Department and residents had met to discuss the situation in Stream Road. Highways have agreed to replace the fence but state that the residents own the stream and it is therefore their responsibility. The residents of Midway, Prospect Road were totally unaware that they should maintain the stream. Mr Brown asked the Parish Council’s agreement to him getting a working party together on Saturday 13th January to clear the stream, as a one-off. This was agreed. MB

Renaming part of Stream Road. Mrs Joel said that drivers get confused about which part of Stream Road they are looking for. In an emergency time could be wasted by large vehicles going the wrong way down Stream Road and then finding it difficult to reverse. Mrs Joel suggested that the section of Stream Road, turning right down Pound Lane be redesignated “Stream Lane”. The Parish Council agreed that if Mrs Joel had total agreement of all the residents in Stream “Lane”, the PC would take this up with the District Council. Dr Whatmore proposed that the PC investigates better signage, in particular a larger “no through road” sign at the junction of Pound Lane and Stream Road. Seconded by all present. Clerk

10. Parish Transport Representatives

No report received.

11. Finance:

Financial Transactions since last meeting

Accounts for Payment:

Slade, Son & Taylor – £75 – fee for copy of deeds of recreation ground from Land Registry (paid)

Mr G de Wilde – reimbursement for repairs to seat at junction of A417/Chilton Road £73.95 + £5 fee to Hedges for witnessing Statutory Declaration (paid)

Annual Subscription to Society of Local Council Clerks – £55

Clerk’s Salary – £304 (chq dated 31/1/07)

Burial Ground Loan repayment – 31/12/06 – £412.91

Oakleaf Tree Services – £411.25

It was agreed that the above outstanding accounts be paid

b) Financial transactions since last meeting

Bank Interest – 10/10/06 – £26.66

Bank Interest – 10/11/06 – £31.83

Proposed Estimates 2007/08

The estimates for 2007/08 having been previously circulated were discussed. It was proposed by Dr S Whatmore and seconded by Mrs C Hall that the estimates be accepted. All in favour.

Mr P Fletcher proposed that the PC invoices the New Burial Ground reserve fund for £2,300 in respect of the work carried out. Seconded by Mrs Seelig. All in favour. Clerk

Proposed Precept 2007/08

The Chairman proposed we keep the precept unchanged for the third year at £7,250, seconded by Mrs Seelig. All in favour. The statutory precept form was duly signed by the Chairman.

12. Playground Management Committee

Mrs Seelig reported that Mr & Mrs V Dawson had raised £177 through their Christmas lights towards a “rocker” for the play area. [Clerk’s note – the money was deposited in the PC account on 12/1/07].

The clerk was asked to write a letter of thanks to Mr & Mrs Dawson. Clerk

The PC agreed that if necessary we should add to this sum and investigate a suitable piece of equipment forthwith. Comments have been made that the surface under the slide is slippery. Mrs Seelig will see if she can improve this by brushing with a yard broom. TS

Mr Brown proposed that Mrs Seelig head up a group to schedule replacing equipment in the children’s play area, taking into account the village hall extension plans.

13. Recreation Ground

a) Land Registry Voluntary Registration – Mr de Wilde has signed the statutory declaration and furnished Slade, Son & Taylor with appropriate OS maps. We are now awaiting copy of deeds.

b) Goalpost replacement – Mrs Seelig is submitting the grant application. TS

14. Parish Plan Update

Amenities & Environment: Dr Whatmore gave a verbal update. She said that following the tree planting, wild flowers will be sown in March. The Chairman will contact White Horse Contractors to spray the sport playing area. GdW

Dr Whatmore will get 2 estimates for the ball wall (anticipated cost £900) and a decision will be made at the March PC meeting. Dr Whatmore said that she has 2 laminated diagrams of the layout for the landscaping and, with Mrs West’s permission, she would like to display them in the foyer of the hall. SW

Social, Learning and Voluntary Activities: Mr Brown submitted a comprehensive report, copy attached to the minutes.

Youth Facilities. Mrs Seelig said that there had been a lack of interest on the part of possible members and helpers to enable a youth club to be started in Upton. She noted there is a thriving youth club in Blewbury and details should be included on the Upton web site. Mrs Seelig’s report is attached.

It was noted that 35 children, between the ages of 2 and 11 had attended a very successful Christmas party in the hall organised by Mrs Karen Fenn and helpers.

Mr Brown suggested that we ask in our next PC newsletter if there are any volunteers to organise activities for young people. MB

The Chairman thanked Dr Whatmore, Mr Brown and Mrs Seelig for their reports.

Footpath – Mr de Wilde said that little progress has been made. He proposes that a meeting is held with the residents at the bottom of High Street to see what might be possible. Mr Brown will also attend. Mr Farrell suggested that somebody from Blewbury should be invited. A report will be made to the next PC meeting. GdW/MB

15. Correspondence in circulation and recently received

Vale of White Horse Local Plan 2011

Vale of White Horse Statement of Community Involvement adopted

Oxfordshire CC Environment & Economy – Oxfordshire Minerals and Waste Development Framework, Adoption of Oxfordshire Statement of Community Involvement.

SODC: Local Government and Rating Act 1997 – review of parish arrangements for the area known as Great Western Park, Didcot

Oxfordshire Fire Authority’s Integrated Risk Management Consultation Action Plan 2007-8

Oxfordshire Highways: Highway Management Arrangements, “removal of unauthorised signs agreement” to follow.

Email from West Hagbourne PC re replacement of stiles with kissing gates on the path between the end of Chapel Furlong and West Hagbourne. Work due for completion mid-March 07.

Thames Water – Major Resource Development Stage II – invitation to comment.

The above communication was noted.

16. Village Litter Pick

Proposal 3: that the Parish Council organises a litter pick for Saturday 24^th March. Proposed Mr Brown, seconded Mr P. Fletcher. Mr Brown was asked to organise this MB

17. George & Dragon

Proposal 4: After discussion this proposal was withdrawn. It was decided that individuals going along to the George and Dragon was the best way forward, rather than a formal offer of help.

Date of next meeting – 13 February 2007

There being no further business, the Chairman closed the Meeting at 10.40 pm

Clare Lightfoot

16^th January 2007

Clerk, Upton Parish Council