UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council
Upton Village Hall, Tuesday 16th September 2014 at 8.00 pm

PRESENT: Mr S Fraser (Chairman), Mr R Traynor, Mrs L Shaw, Mr D Reid, Cllr S Lilly, Cllr J Shelley, Mrs A Hoy (Clerk) and 20 members of the public

1. Apologies for Absence: Dr R Lott, Mr S Norman, PCSO Michael Clayden

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared.

3. Reports:

a. County Councillor’s Report – Cllr Lilly reported on the recent A417 meeting and advised that on the last day of the public consultation, an objection had been received from Chilton PC to the planned slips as an “uncalled for development” at Chilton which would necessitate holding a public enquiry and delay implementation of the scheme until at least Jan/Feb 2015.. A second objection had been voiced by the landowners at the top of Chilton Road to the proposed closure, stating this would cause difficulties with their agricultural equipment. Cllr Lilly was investigating the options. He reported that the work at Hinksey Hill would be completed in November, but that the Steventon Bridge project would start in January and last 9 months. Cllr Lilly also advised that there was a proposal to redevelop the forecourt of Oxford Train Station. He confirmed that the grant application for the kitchen refurbishment at Upton had been lodged and he would keep UPC advised of progress. He was also keeping an eye on local subsidised bus routes and their viability. Finally he advised that there was a need in Oxford for 500 more child carers, and also that more complaints had been received from senior citizens about dishonest traders.

b. District Councillor’s Report – Cllr Shelley also commented on a rash of local break-ins with thefts of tools from vans, and recommended marking of equipment to safeguard property. Cllr Shelley reported that council tax could now be paid online which would reduce paper documents. She also reported that Matthew Barber (Vale Chairman) had represented Oxford planning authorities at the London SHMA conference on housing numbers, which would require additional consultation to meet the forecast need of 20,500 housing units between 2011-2031; developers had been accused of land banking which was exacerbating the problem and required action. Cllr Shelley also commented on the proposed Oxford Garden City; in discussions with developers it appeared that this would only contribute 5,000 units. Cllr Shelley stated that there was to be a new planning infrastructure strategy incorporating Section 106 funding on the website which she promised to email to UPC.

c. PCSO’s report – PCSO M Clayden had sent a report, as he was unable to be present. He had visited the recent Upton Fete and fingerprinted local children (much to their delight), security coded bicycles and dispensed advice to residents. He expressed his willingness to attend other events if invited. PCSO Clayden advised that residents should not be alarmed if they saw more police vehicles coming through the village, this was part of a campaign to prevent thefts from farms and outbuildings as well as hare-coursing. He closed his report with a comment about the amount of building work going on in the village and requested that Thames Valley Police be contacted on 101 if these caused any problems with access.

4. Public Forum: The Chairman welcomed parishioners to the meeting to discuss the problem of Stream Road flooding and explained that the Parish Council does not have control over any part of Stream Road and was therefore restricted in how it could help, should the flooding reoccur. He suggested that a working group of Stream Road residents be formed to discuss options. It was noted that the gully under the road [position?] had been blocked for a long time and it was not possible to remove the metal grille to clear it. However, several parishioners reported that the County Council had been very helpful clearing culverts on the far side of the A417 where it appeared the wrong type of grate had been installed which was apparently not large enough; Highways had denied any responsibility because Stream Road was unadopted and it was therefore up to OCC to deal with it. Discussion ensued about whether the road could be adopted by the Council who would then have to maintain it, but this was dismissed as the road was not up to the standard required. A new resident of the village then produced a letter from OCC dated February 1999 (inherited from the previous owner) that stated that they were going to fix the problem with the installation of a new gulley. The Chairman scanned this letter and sent copies to UPC, and a copy of the letter was given to Cllr Shelley who promised to take immediate action by consulting with Mark Bostock at OCC and Peter Dela, Principal Engineer at the Vale. A request was made to clear away the sandbags that had helped to stem the flood earlier in the year, as they were unsightly. Mr Traynor agreed to inspect the sandbags and remove them if thought necessary. Farmers enclosing the stream with a too narrow conduit, as well as a dogleg in the stream’s route, had caused problems at certain points. It was also reported that banks were overgrown and the Council had sent out enforcement notices to clear vegetation to allow passage for waste collection vehicles. It was noted that Thames Water were currently fixing the recurrent problem of water running down from Alden Farm onto the A417. Several parishioners also mentioned the problem of insurance companies refusing cover for flood damage because of the incidence of natural streams.

To summarise, the Chairman reiterated that individual households would continue to be responsible for clearing vegetation from their boundary with the stream; a working party should be organised to clear Post Office Lane; Cllrs Shelley and Lilly were requested to establish whether their respective Councils were responsible for maintenance of the drains and if so, for improvements to be made; and a map of the drainage system would be helpful. It was agreed that action should be taken before the onset of winter. Cllr Lilly had kindly brought supplies of four guidance leaflets entitled “Oxfordshire be Ready” which covered riparian ownership, ditches and drainage, hedges and trees and snow, which were available for parishioners to take and also in pdf form; Mrs Shaw agreed to draft a note to go with copies of the riparian ownership leaflet to be posted to houses in Prospect Road who had not been invited to the meeting, and it could also be mentioned in the Upton News. Councillors and parishioners then left the meeting.

The Chairman reconvened the meeting.

5. Adoption of minutes of meeting(s) on: 15th July, 25th July, 11th and 20th August having been previously circulated, were agree to be a true record and were signed by the Chairman.

6. Matters Arising
Parish Council Meeting on 15th July:
a) Parish plan questionnaire, progress update – Mr Traynor had circulated an update on his recent actions which included other Parish plans being reviewed by the Steering Group who had been given various tasks including contacting Blewbury PC, sourcing funding, examining ‘Survey Monkey’ and discussing with villagers both at the Upton Fete and via Upton News for their views. These would be discussed at their next meeting and the information used to formulate the survey. Mr Traynor thought it would be possible for him to print the Plan in due course. RT
b) Play Area – ROSPA report – Noted that the repair materials had now arrived and a working party would be organised to install them. RT
c) Cushion Fall – Mr Fraser promised to order the relevant materials. SF
d) Recreation field access – Mrs Shaw reported that the gate had been closed intermittently, partly due to mislaying of the padlock. It was agreed to continue the trial period to end September and report at next meeting. LS
e) Kalehurst Machinery – quotes for new lawn mowers: Mike Brown had reported earlier in the month that the John Deere mower’s engine had given up. Two quotes were received from Kalehurst Garden Machinery Ltd and after discussion it was unanimously AGREED that the best option was to purchase the larger machine X540 at a cost of £5035 (including 20% discount) + VAT as it would enable the volunteers to mow the area much more efficiently. It was also AGREED to purchase a second machine to replace the self-propelled mower, which was also in need of replacement. Uptonogood had offered the sum of £2500 towards the cost of mowing equipment, and the Clerk was requested to write a letter of thanks to Uptonogood for their kind donation. AH
f) Report on OALC training course: Mr D Reid reported that he found the course on Roles and Responsibilities extremely useful and recommended it to those who may not yet have undertaken this training. Mr Fraser mentioned that he had not yet had the opportunity, nor Mr Traynor. The Clerk agreed to book both Councillors onto the next suitable course. Mr Reid wondered whether it would be worth recording some meetings, particularly where contentious or complicated matters were discussed; this would require a change to Standing Orders. These developments would be the subject of the training due to take place on October 2nd which the Clerk would be attending. AH

7. Business to be transacted:
a) Adoption of audited accounts: the completed report had been received from BDO together with their invoice for £120. It was unanimously AGREED to adopt the completed accounts and pay the Auditor. In Mr Norman’s absence, the half-yearly financial statement was not discussed.
b) Garage Clearance: Mrs Shaw reported that the polling booths had been removed, and some other items sold. A decision needed to be made on whether to keep the staging, Mrs Shaw agreed to ask UVHAT. It was noted that a better method of storing the new marquees was urgently needed – Mr Fraser and Mr Reid to investigate options. LS/SF/DR
c) Annual Community Emergency Planning Survey 2014/15: Mr Fraser agreed to complete this year’s survey. However, it was also suggested that it would be a good idea to develop the PC’s own emergency plan and maybe attend a training event. Mr Reid agreed to investigate and report to the next meeting. DR

8. For noting:

Planning:

• P14/V1123/LB Stocks, Stream Road – Proposed Garden Room – PC objected, application withdrawn and resubmitted. Site meeting 9th August, PC discussed 11th August.
• P14/V1211/HH Ridgewood Grange, Chilton Road – proposed erection of detached double garage, no objection. Approval granted.
• P14/V1242/HH Downleigh, Newmans Close – proposed single storey garage extension; raising front gable and conversion of loft space; two storey rear extension – PC objections. Approval granted.
• P14/V1311/HH and P14/V1312/LB – Upton Manor – glazed link extension to ancillary barn, no objection. Approval granted.
• P14/V1227/AG Ingham’s Farm Chilton Road – erection of hay/straw barn, no objection. Vale advised formal planning application not required.
• P14/V1821/FUL Water Pumping Station West Hagbourne – conversion to dwelling. PC had no objection but various comments passed to Vale 25th August.

9. Correspondence

• ROSPA Report on recreation and playground.
• ORCC Annual Conference and AGM, 18th September
• Community Information Network/AGE UK – leaflets/poster for distribution.

10. Receipts since last meeting

• HMRC Vat repayment £234.28
• Bank interest July 36p, Aug 39p
• Vale Precept, £3750.00
• Uptonogood £1010.00 (Village Hall)

Angela Hoy, Clerk
Tel: 01235 851726
22 September 2014

Appendix A – Schedule of payments

Mrs A Hoy (salary, July and August @ £149.60 net per month) BACS payment; £299.20
Kingdom Signs, white posts £16.68
BDO Audit Costs £120.00

TOTAL £435.88

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council
Held on Wednesday 20th August 2014 at 8.00 pm

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mr S Norman, Mr D Reid, Mrs A Hoy (Clerk)

1. Apologies for Absence: Mr R Traynor, Mrs L Shaw

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared

3. Public Forum: No members of the public were present.

4. Planning: P14/V1817/FUL – Proposed extension and conversion of former pumping station onto a dwelling with associated access, parking and garden. The application was discussed, and all agreed that there was a lot of merit in converting a disused, dilapidated industrial building on a brownfield site into a dwelling; the plans presented appeared to be well thought out and gave the building sympathetic treatment. Concern was expressed about the hazard posed by vehicles (especially large ones) exiting onto the slip road from the A417 to West Hagbourne. Additionally, there was a concern that by extending the envelope of the village a precedent would be set and could result in development of the land between West Hagbourne and Upton. Dr Lott thought this was unlikely as the land between the villages was designated agricultural and was of the opinion that the proposed development complied with the National Plan’s policy framework. However, he hoped that should the development go ahead, the building would not be brightly lit at night and disturb the local environment with light pollution. A vote was then taken which resulted in two for and two against the development; the Chairman’s vote carried the resolution of no objections with comments:
a) Upton PC have viewed this application as a one-off “brown field” site development, putting an existing industrial building to good use.
b) We would not want the development to be considered as an extension to the curtilage of either Upton nor West Hagbourne and would want the surrounding agricultural fields to be preserved as such in the future.
c) We request that a restriction is applied to any consent, to prevent any further residential development on the site in order to preserve the scale of the development and rural setting in the future.
d) Regarding access, we feel the incorporation of a lay-by at the entrance would enable refuse or delivery lorries to pull off the road, preserving the flow of traffic and improving safety.
e) If the planning authority view this application to be setting a precedent for future new developments in neighbouring agricultural fields, we request you refuse the application. Clerk to advise the Vale accordingly. Clerk

4. Briefing Session on Openness of Local Government Bodies Regulations: It was agreed that the Clerk should attend this briefing session on October 2nd at a cost of £42. Clerk to send booking form. Clerk

Appendix A – Schedule of payments

OALC Seminar, Openness of Local Government Bodies Regulations 2014: £42.00
UVHAT Hall hire Q2 2014: £60.00

TOTAL £102.00

Angela Hoy, Clerk
Tel: 01235 851726
21st August 2014

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council
Held on Monday 11th August 2014 at 8.00 pm

PRESENT: Mr S Fraser (Chairman), Mr S Norman, Mr R Traynor, Mrs L Shaw, Mrs A Hoy (Clerk)
and four members of the public.

1. Apologies for Absence: Dr R Lott, Mr D Reid

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared

3. Public Forum: Mr Fraser closed the meeting to allow members of the public to speak. It was pointed out that there was no difference between these and the original set of plans other than the names of parts of the proposed outbuilding. Concern was expressed at the size and height of this building, which, if given approval, would set a worrying precedent, especially as access from the road could be made to the building giving rise to the opportunity for it being a separate dwelling. A previous application within the village for a development in the back garden had been rejected on the grounds of over development of a back garden. It was also pointed out that Ms Whatmore had a large garden and there were other areas within it where such a building would have much less impact on Barnacre, the adjoining property. If permission were to be granted, it was hoped that the planning authorities would request modification of the ridge height to make it less overbearing. Mr Paul Hicks of English Oak Frames agreed to pass on these comments to Ms Whatmore. The meeting was then reconvened.

4. . Planning: P14/V1624/HH Stocks, Stream Road – resubmission of withdrawn application P14/V1122/HH. Plans were circulated. It was noted that a site visit had taken place on 9th August, attended by Mr Fraser, Mrs Shaw, Mr Norman and Mr Traynor. Dr Lott was unable to be present but having previously seen the site, sent his comments in an email. It was generally agreed that it would be better sited elsewhere on the plot, especially as the neighbour on the other side had been supportive. It was further agreed that as an outbuilding it would be over dominant on both Barnacre and the listed building. It was then proposed and unanimously agreed that the Council objected to the application because it was very large for a garden room and was considered overdevelopment of the site, especially in its current location. Clerk to advise the Vale accordingly. Clerk

5. Finance: Audit amendment to Fixed Assets Register: Mr Norman explained that the auditors BDO had requested that a change in the Fixed Assets Register be reversed; the form had been duly amended and initialled and was ratified by the Council. Clerk to return the audit papers to BDO. Clerk

Appendix A – Schedule of payments

OALC Training for D Reid: £78.00
Rospa – annual inspection of recreation ground: £192.00

TOTAL £270.00

Angela Hoy, Clerk
Tel: 01235 851726
16th August 2014

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council
Upton Village Hall Meeting Room, Friday 25th July 2014 at 8.00 pm

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mr S Norman, Mr R Traynor, Mrs A Hoy (Clerk)

1. Apologies for Absence: Mrs L Shaw, Mr D Reid

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared.

3. Public Forum. No members of the public present

4. Planning:
a. P14/242/HH Downleigh, Newmans Close – amendment to earlier application.
It was noted that the revised application replaced the front half of the garage in the original application with a carport. It was noted that this rendered both garage and car port too small to actually function as either. It was acknowledged that the applicant had endeavoured to minimise the effect on the neighbour by incorporating a hipped roof but that the planned extension still protruded well beyond the building line.

After discussion, it was unanimously AGREED to object to the application on the grounds that the roof of the proposed carport extends well beyond the building line. Clerk was instructed to so advise the Vale accordingly. Clerk

Angela Hoy, Clerk
Tel: 01235 851726
27th July 2014

UPTON PARISH COUNCIL

Minutes of a Meeting of Upton Parish Council
Upton Village Hall, Tuesday 15th July 2014 at 8.00 pm
PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mr S Norman, Mr R Traynor, Mrs Lesley Shaw, Mr Duncan Reid, Mrs A Hoy (Clerk)

1. Apologies for Absence – None

2. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. Dr Lott declared an interest in the Table Tennis Table, Item 7 (a).

3. Adoption of minutes of meeting(s) on: 20th May, 10th June, 25th June, 1st July, having been previously circulated, were agree to be a true record and were signed by the Chairman.

4. Co-option of Mr Duncan Reid as Councillor on Upton Parish Council; in the absence of any requests from electors for an election and having received approval from Vale of White Horse District Council, Mr Reid was unanimously co-opted as Councillor until formal elections in 2015. The Chairman welcomed Mr Reid to the Council. Mr Reid signed the required Declaration of Acceptance of Office and Register of Members’ Interests forms, which the Clerk was instructed to file, and advise the Monitoring Office at VoWHDC. Clerk

5. Reports

• County Councillor’s Report – None received
• District Councillor’s Report – None received
• PCSO’s report – None received

6. Public Forum: Having declared an interest in Mike Tibbetts’ email requesting a refund of the monies donated by Uptonogood for a Table Tennis Table, Dr. Lott explained that the request was motivated by the belief that the location of the table would now be driven by the Parish Plan and as such a decision would be up to a year away. In the meantime it was felt the money could be better used elsewhere.

7. Matters arising:

Parish Council Meeting on 20th May:
a) Parish plan, progress update: Mr Traynor reported that he had put a notice in the Upton News requesting volunteers to work with him on the revision of the Plan and had received one reply, from Mr Dermot Paddon. Mr Traynor would now approach others who had been suggested to him and form a working group, which should include a geographical as well as an age spread of the village. Mr Reid offered his assistance. Mr Traynor had also contacted Anton Nath of ORCC who might be able to assist with information on grants available. In answer to Mr Traynor’s query, Dr Lott confirmed that it was the PC’s intention to present the Plan to the village at the Annual Parish Meeting in April 2015. It was suggested that the initial questionnaire should be ready for distribution by the time of the Upton Fete on September 6th and an electronic version should also be made available.
b) Replacement of self-propelled mower: Mr Fraser had spoken to Kalehurst Machinery regarding replacement of the mower which could cease to work at any time, although it was hoped it would continue to the end of this grass cutting season. Kalehurst made two recommendations, a John Deere at £850 or a Masport for £550, the latter being a more rugged machine, which would probably suit the conditions better. Dr Lott requested a formal quote and specification, which Mr Fraser undertook to obtain. SF

Extraordinary Meetings on 10th June, 25th June, 7th July (taken under planning)

7. Business to be transacted:
a) Table Tennis Table: Dr Lott left the meeting and Mr Fraser assumed the role of Chairman. After discussion it was agreed to refund the monies already paid to UPC for the TTT and advise Mr Tibbetts that the village would be consulted via the Parish Plan to establish their views on the provision of such a facility and the most desirable location. Mr Fraser reported that the equipment in the ‘old’ playground was due for replacement and it would be sensible to take advantage of this to re-assess revamping of the whole site; items such as permanent chessboards, backgammon and a petanque pitch could also be included, and at the same time providing more parking behind the hall in place of the existing equipment. Mr Fraser requested the Clerk to draft a letter to Mr Tibbetts apologising for the confusion, refunding the money and advising that the TTT project would be postponed until agreement reached via the Parish Plan. Dr Lott resumed the role of Chair. SF and RT to review/Clerk
b) Stream Road: – Dr Lott reported that he had received complaints from residents of Stream Road regarding overgrown vegetation on Prospect Road property, causing the refuse collectors difficulty in reaching the top of Stream Road. Dr Lott noted that Alan Davis had now voluntarily cut back the offending vegetation, although the responsibility of others. Flood prevention- after discussion it was AGREED to hold a dedicated meeting to agree a strategy to prevent future flooding whilst the area was relatively dry. The September 16th PC meeting was suggested. The Clerk was requested to write to Stream Road residents individually (PC to provide names and addresses) inviting them. Clerk
c) Play Area (Rospa Report) – The inspector from Rospa had contacted the Clerk to warn UPC that there was a safety risk in the recreation ground relating to an inadequate depth of bark chippings beneath the various activities. A fix had been undertaken by “forking” to loosen by the bark and redistributing it. It was AGREED to purchase a top-up of ‘Cushion Fall’; Mr Fraser had sourced a supplier via Kompan and would place an order for an appropriate amount, depending on delivery terms. Mr Norman agreed that an amount up to £300 would be within budget. Kompan had also agreed to repair the broken seesaw free of charge and after discussion it was AGREED to go ahead with installation of two rubber tyres supplied by Kompan, to be put in place by a working group. Mr Fraser to progress. SF
d) Recreation Field access: Complaints had been received from the residents of Beeching Close about noise and disturbance from the recreation ground late at night. After discussion it was agreed that Mr Traynor would speak to the residents of Beeching Close to request that they take over shutting the gates at night using a combination lock, and that volunteers be found to open the gates in the morning before the school bus arrived. It was suggested that an item in the Upton News might source volunteers. A notice stating opening and closing times could also be erected at the gates to advise users of the car park. Dr Lott proposed that the gates be closed at dusk in summer months for a trial period, e.g., until the next meeting in September; Mr Reid abstained from the otherwise unanimous vote. Mrs Shaw agreed to speak to UVHAT to advise them of this decision. RT /LS
e) Garage Clearance: Dr Lott reported that there were various items in the shed which needed disposing of (old snooker table, TT table, netball hoops, surplus voting booths, other items); Mrs Shaw agreed to ask UVHAT if any of these items belonged to them and inform UPC whether they wanted to keep them, otherwise they would be taken to the Recycling Centre. LS

8. For noting:

Planning:

• P14/V1123/LB Proposed Garden Room – PC objected, application withdrawn
• P14/V0827/HH Pentreen Stream Road – front and rear extensions, no objection, approval granted
• P14/V1211/HH Ridgewood Grange, Chilton Road – proposed erection of detached double garage, no objection
• P14/V1242/HH Downleigh, Newmans Close – proposed single storey garage extension; raising front gable and conversion of loft space; two storey rear extension – PC objections
• P14/V1311/HH and P14/V1312/LB – glazed link extension to ancillary barn, no objection.
• P14/V1227/AG Ingham’s Farm Chilton Road – erection of hay/straw barn, no objection

9. Correspondence

• Thames Valley Police, invitation to Open Day Saturday 2nd August (poster/leaflets received and distributed)
• Came & Co., confirmation of three year agreement for renewal of insurance
• Came & Co., vehicle insurance policy documents
• VoWH Chairman’s Annual Community Awards & Lunch – circulated: after discussion it was agreed to nominate Clare and John Lightfoot as worthy recipients of the Annual Community Awards. Clerk to draft an entry from facts provided by UPC members.
• Winter preparedness – OCC (circulated); no action as adequate supplies in stock.
• Transport Scheme Exhibition Event 7th July at UVH: members had visited the exhibition and were happy with most aspects of the planned works. However, Mr Norman stressed that there was no mention of traffic calming measures at the junction of the A417 with Station Road, Upton, and requested that Highways be recommended to include this in their forward planning. Mr Fraser agreed to draft a letter and would circulate this. SF

10. Receipts since last meeting

• Uptonogood – table tennis table £2685.00
• Bank interest May 36p, June 37p

Angela Hoy, Clerk
Tel: 01235 851726
18th July 2014

Appendix A – Schedule of payments

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council
Upton Village Hall Meeting Room, Monday 7th July 2014 at 8.00 pm

PRESENT: Dr R Lott (Chair), Mr S Fraser, Mr R Traynor

1. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared.

2. Apologies for Absence: Mrs L Shaw, Mr S Norman

3. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None recorded.

4. Planning:
a. P14/V1312/LB Upton Manor – glazed link extension to ancillary barn. No objections.
b. P14/V1227/AG Ingham’s Farm, Chilton Road, Upton – erection of hay/straw barn. No objections.
c. The Clerk was instructed to advise the Vale Planning Department of these two decisions accordingly.

There being no further business, the meeting was declared closed.

Angela Hoy, Clerk
Tel: 01235 851726
10th July 2014

UPTON PARISH COUNCIL

Minutes of an Extraordinary Meeting of Upton Parish Council
Upton Village Hall Meeting Room, Wednesday 25th June 2014 at 8.00 pm

APOLOGIES: Dr R Lott

PRESENT: Mr S Fraser (Chair), Mr S Norman, Mr R Traynor, Mrs L Shaw and two members of the public

1. Declarations of Interest
Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting. None declared.

2. Public Forum: The Chairman closed the meeting to allow public discussion. The meeting was then reconvened.

3. Planning:
a. P14/V1211/HH Ridgewood Grange, Chilton Road – Based on the existing plans, the Parish Council agreed unanimously that it had no objections to the application.
b. P14/V1242/HH Downleigh, Newmans Close – Amendment to earlier application. After discussion and representations on behalf of a neighbour, it was AGREED to object to the application on the following grounds: – proposed garage extends beyond building line and the scale and bulk would cause loss of light and vision to immediate neighbour; considered over-development of front of site.
c. The Clerk was instructed to advise the Vale Planning Department of these two decisions accordingly.

4. There being no further business, the meeting was declared closed.

Angela Hoy, Clerk
Tel: 01235 851726
26th June 2014