UPTON PARISH COUNCIL

Minutes of Extraordinary Meeting of Upton Parish Council

Upton Village Hall Meeting Room, Tuesday 3rd March 2015

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mrs L Shaw, Mr S Norman, Mrs A Hoy

1. Apologies for Absence – Mr D Reid, Mr R Traynor

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None received.

3.  Matters arising:

Parish Council Meeting on 27th January 2015

a) Parish plan questionnaire. Review of questions proposed.  Dr Lott had circulated a list of questions he thought should be included in the questionnaire; after discussion it was agreed that the Chilton Road closure, Bus Service, Cemetery, Methodist Church site and need for more volunteers should be added to the questionnaire.  Any other ideas should be communicated to Mr Traynor immediately as it was imperative the questionnaire should be circulated to the village without further delay. ALL

b) Update on works in Stream Road – Dr Lott reported that the cement sandbags had been laid alongside the stream, which should protect the fence. However, it was thought the “sleeping policeman” was not large enough; this had been reported to the contractor who had agreed to lay more tarmac at the earliest opportunity.  In the meantime an invoice would be sent to the OCC for the agreed amount.  It was suggested and agreed that a photograph of the finished work should be taken and sent to OCC. [who?]

4. Planning:

a) P15/V0241/HH – Elmsgate, Fieldside, Upton OX11 9HY – proposed single storey extension and internal alterations.  The application was discussed and the plans checked; Mr Fraser had visited the property but could not see any issues.  After discussed, it was AGREED that the Vale should be advised that UPC had no objections to the application, and the Clerk was instructed to advise the Vale accordingly. Clerk

b) P14/V2550/FUL – The Gate House Reading Road Upton OX11 9HP – replacement of existing dwelling with single family dwelling. Revised plans submitted 12th January.  Further revision received 21st February.  The plans having been circulated were discussed and it was noted that the dwelling had now been moved back to the original building line.  In view of this it was AGREED that the former objection would be withdrawn and the Vale advised that the Council had no strong views on it.  However, the owner of the adjoining property had advised he would still be objecting because in his view the large balcony would still overlook his property and impinge on his privacy.  It was agreed that a note to this effect would be sent to the Vale.  Clerk

Correspondence: Update on Chilton Road – Patrick Mulvihill had been advised that the No Right Turn suggestion at the top of Chilton Road was not acceptable to the Police Safety Officer.  Dr Lott had spoken to the PSO who had concurred.  Suitable alternative solutions were being investigated.  Dr Lott had replied to a further email from Mike Brown acknowledging the concerns of the Chilton Road residents.

Appendix A – Schedule of payments

Description	Amount
Mrs A Hoy  – refund of SLCC annual subscription	77.00
OALC – Mr S Fraser, Training Course 04/03/15	78.00
TOTAL	£155.00

Angela Hoy, Clerk
Tel:  01235 851726
5th March 2015

UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council

Upton Village Hall Meeting Room, Tuesday 27th January 2015 at 8.00 pm

PRESENT:   Dr R Lott (Chairman), Mr S Fraser, Mr R Traynor, Mrs L Shaw, Mr D Reid, Mr S Norman, Mr P Mulvihill, Cllr J Shelley, Mrs A Hoy and two members of the public

1. Apologies for Absence – Cllr S Lilly, PCSO M Clayden

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None received.

3. Adoption of minutes of meeting(s) on: 18th November and 30th December 2014, having been previously circulated, were agreed to be a true record and signed by the Chairman.

4. Reports

County Councillor’s Report – Cllr Lilly was unable to attend but had emailed an invitation to the next A417 Highway Strategy Meeting on 27th February 2015.
District Councillor’s Report – Cllr Shelley reported on the recent fire at the council offices at Crowmarsh Gifford, which had been largely destroyed.  Only urgent matters were being dealt with from temporary local offices, with many staff working from home.  Planning Department had been severely disrupted, and it was not yet known which applications had been lost, with subsequent delays in responding. A temporary website had been set up.  Election paperwork had also been disrupted. Cllr Shelley advised she had taken on the Chair of the NAG committee for the next six months. It was noted that Mr J Lightfoot had stepped down as Upton representative and that a new volunteer was needed to replace him.  Cllr Shelley advised the committee was now more focussed and dynamic and were promoting police activities.  They were updating the mission statement and meeting quarterly. Cllr Shelley agreed to liaise with Mr Reid on local emergency plans, after which she left the meeting.
PCSO’s report – none received to date due to illness

5. Public Forum – The meeting was then suspended to allow the public to express views on the non-closure of Chilton Road.  Mr Mulvihill from the Environment & Economy Department of OCC in charge of Major Projects Commercial Delivery advised there were not enough contributing factors to justify closing Chilton Road at its junction with Hagbourne Hill, with only three slight accidents recorded.  The parishioners stated that in addition to these there had been many ‘near misses’ not recorded and were concerned that it would take a death or serious accident to bring about a change to the anticipated increasing volume of traffic proceeding down Chilton Road.  It was noted that 62 objections to the proposed Highways plan for the area had been lodged, a considerable proportion of the village.

Various possible solutions were discussed, after which it was agreed that if Chilton Road were to remain open, it would be necessary to implement other mitigations to reduce the speed of vehicles descending Chilton Road, improve the safety of the Hagbourne Hill / Chilton Road junction and safeguard cyclists on Route 544 of the National Cycle Network.  The interest of Sustrans in this matter was also noted, as well as the MP Ed Vaizey.  The preferred solution would be the erection of a No Right Turn sign at the Hagbourne Hill/Chilton Road junction, thus eliminating the bulk of the traffic cutting across the main road, increasing safety for pedestrians and cyclists and avoiding vehicles waiting to turn causing hold-ups.  An alternative suggestion would be to install a chicane along Chilton Road, a more expensive alternative that would require purchase of adjoining land if it was not wide enough. The parishioners also requested consideration be given to an alteration to the width of the road at the turning into Chilton Road from the A417 as at present motorists speed round the corner.  Mr Norman also stressed the importance of providing a pedestrian crossing to assist pedestrians crossing from Station Road to Chilton Road,; this would also assist vehicles exiting Station Road, currently very difficult because of the flow of traffic along the A417 which would only get worse.

Mr Mulvihill agreed to discuss these suggestions with Highways and hoped to get a response in a week.

Mr Mulvihill and the public left the meeting, which was then reconvened.

6. Matters arising:

Parish Council Meeting on 18th November:

a) Parish plan questionnaire – Mr Traynor reported that the draft questionnaire (previously circulated) was almost ready to go onto Survey Monkey, who would analyse results; a separate youth section was being completed.  Mr Traynor requested all councillors to read through the questionnaire again and advise him of any changes, omissions etc.  ALL

b) Amendment to Standing Orders “Openness of Local Government”, having been previously circulated, was approved.  Clerk to post revised version of Standing Orders onto website. Clerk

c) Storage of marquees – Dr Lott reported he had received a quotation from Dancover for storage bags totalling £173.20.  All AGREED that these should be purchased immediately. POST MEETING NOTE: Dr Lott advised that Uptonogood would pay for the marquee covers. RL

d) Stream Road flooding: Dr Lott reported he had written to OCC and received a positive response to his request for them to fund the necessary improvement works (£1600 + VAT); they will issue a Purchase Order and UPC will then invoice them for the amount.  It was agreed Mr Reid would put an item in the Upton News advising residents of the forthcoming works. DR

e) Annual Community Emergency Planning Survey 2014/15 – Mr Reid would complete the return of form A to the council, advising the names of Upton’s official representatives comprised of Chairman and Clerk plus emergency coordination group (Mr Reid, Mr Traynor and Mr Ross).  Mr Reid reported on the planning workshop he had attended in Witney; many different communities were represented, with many different approaches being suggested.  He had been contacted by Mr Ian Ross, a local crisis management expert, who had offered very helpful advice. The Emergency Plan itself would identify the main reception centre (Village Hall), plus a secondary site (George & Dragon).  Mr Reid agreed to advise the Landlord. Appendices to the plan would cover flood, snow, adverse weather (wind), and a major event.   A Communications Plan will also be developed – to contact residents by phone, email or door knocking etc.  Finally it would be necessary to solicit people round the village who have useful assets or skills via Upton news, e.g., snow clearing equipment.  Mr Reid proposed submitting form A plus the plan, in 3-4 weeks, all AGREED. At a future date it would also be necessary to test the resilience of the Plan. DR

f) Assets of Community Nomination Form – George and Dragon (circulated) – Mr Traynor updated the meeting on his proposal; he had added in missing items and was ready to submit the form.  He also agreed to discuss it with the George & Dragon Landlord. RT

Extraordinary Meeting on December 2014 (taken under planning)

7. Business to be transacted:

a) Financial Report to 31st December and 2015 Budget – Mr Norman reported the main expense in 2015 would be UVH kitchen upgrade for which there would be a shortfall in the region of £9202 after invoices had been paid and before grant monies and VAT reclaim were received. It was AGREED any shortfall could be subsidised with UPC funds. It was AGREED that all monies set aside in the UVHAT Kitchen fund could be used on any UVHAT infrastructure project. In the Budget it was suggested increasing the Precept to £8000, as UPC had no other income and fixed costs had all increased since last year. After discussion it was AGREED to increase the amenities maintenance figure to £1200.  In addition it was considered prudent to increase the contested election figure to £1700 in view of advice received from South and Vale. Playground reserve to be increased to £2000. Donations would be decided at the March meeting.

b) 2015 Precept – suggested increase of £500 to £8000 – proposed by Mr Reid and seconded by Mrs Shaw, unanimously approved.  Clerk to submit Precept Form to OCC. Clerk

c) Review Election Procedures for May 2015 – Clerk advised relevant documentation would be received from Vale in due course.

d) Methodist Chapel – possible future use:  it was noted that the property was currently rated as D1 Community use. Although considered advantageous to try and retain the building as a second village hall, it was considered unlikely the Methodist Church would allow it to remain so.   After discussion, it was AGREED that Mr Fraser would discuss the matter with Cllr Shelley of Vale Planning Department and seek her advice.  If so recommended, an approach could be made to the Methodist Church requesting them to put in an application for several smaller units of sheltered housing, which would then be fully supported by UPC. SF

e) Damage to goal posts on recreation ground – Mr M Brown had rebuilt the goalposts.  Mrs Shaw noted tyre tracks on the ground, so unlikely damage was caused by children.

f) Proposed new wider gate to future burial ground – As the original gate was never big enough and new mower is even bigger, a much wider gate is needed.  Mr Brown had submitted a quote for £131 and sought UPC approval to commence the work so it could be completed before spring mowing commenced.  This was unanimously AGREED.  Dr Lott to advise Mr Brown to go ahead. RL

g) Footpath 21 – email from Mr M Brown (as footpath warden) had been circulated – it was noted this footpath from Stream Road up to the A417 was overgrown and had a leaning fence, but was still passable. It was agreed the footpath should not be closed, but the fence repaired and a working party should clear the path. Mrs Shaw agreed to speak with the fence owner personally. LS

h) Recreation ground: spraying with herbicide. After discussion it was agreed to accept quote of £280 from herbicide contractor, work to be carried out early spring.

i) Vale Public Consultation on Local Plan 2031 Part 1 – circulated.  UPC made comments directly to Cllr Shelley.

j) Date of Annual Parish Meeting (currently Monday 20th April) – This was AGREED.  Mrs Shaw tendered her apologies as she would not be able to attend.

8. For noting:

Planning:

• P14/V1123/LB Stocks, Stream Road – Permission for outbuilding for use as a study and gym granted, subject to prior approval of eaves, joinery materials and verge; no separate curtilage to be created. 17th December.
• P14/V1821/FUL Water Pumping Station West Hagbourne – conversion to dwelling. No objections, Vale advised.  Permission granted 2nd October 2014
• MW.0105/14 – Raymond Brown Minerals & Recycling Ltd., Chilton – retrospective permission granted for installation of security camera mast adjacent to MRF site.
• P14/V2469/Outline Planning Application Methodist Chapel – Vale advised refusal of application on grounds of strong potential interest as community site, harm to existing trees, vehicular provisions inadequate, 18th December.
• P12/V2469/CM Raymond Brown Minerals & Recycling Ltd., Chilton Waste Transfer Station – permission granted for revised restoration scheme at a lower level. 19th Dec.
• P14/V2550/FUL  – The Gate House, Upton Road, replacement of existing dwelling with single family dwelling.  Vale advised of UPC objections on grounds of overbearing nature of proposed dwelling.  [Fire at Vale offices may delay decision]

9. Correspondence

• Came & Co., confirmation of John Deere insurance
• DVLA – Registering and licensing of new John Deere mower (resubmitted )
• Message from the Leader of Oxfordshire County Council re budget cuts (circulated)
• Cllr Stewart Lilly and Patrick Mulvihill – emails regarding Chilton Road (circulated)
• Vale DC – Upton Parish Register of Electors

10. Receipts since last meeting

• Bank interest November 38p, December 34p
• HMRC VAT repayment  £1078.02 Nov

Angela Hoy, Clerk
Tel:  01235 851726
5th February 2015

Appendix A – Schedule of payments

Description	Amount
Mrs A Hoy (salary, November & December @ £149.60 per month) BACS payment;	£299.20
HMRC PAYE Mrs A Hoy	£112.20
Cemetery Loan (DD)	£412.91
Storage Bags for Marquees (electronic transfer)	£173.20
TOTAL	£997.51

UPTON PARISH COUNCIL

Minutes of Extraordinary Meeting of Upton Parish Council

Upton Village Hall Meeting Room, Tuesday 30th December 2014 at 6.00 pm

PRESENT:   Mr S Fraser (Chairman), Mr R Traynor, Mrs L Shaw, Mr D Reid, Mr S Norman, Mrs A Hoy and three members of the public

1. Apologies for Absence – Dr R Lott

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None received.

3. Public Forum: The Chairman closed to meeting to allow the concerned members of the public to give their views.  A relative speaking on behalf of the owner of the adjoining property Upton Lodge Cottage read out a statement describing the potentially overbearing nature of the proposed new building which, although having architectural merit, would be considerably bigger than the original house due to be demolished; in addition, due to the elevation of the site, it would be much higher and both the bedroom and the balcony would overlook Upton Lodge Cottage.  The location was some 4-6 metres nearer to the boundary than the previous building.  The architect had stated that there was a screen of trees but it was pointed out that these trees were deciduous and therefore for a large part of the year would not provide any screening effect.  There had not been any communication from either the contractor or the applicant with the owner of Upton Lodge Cottage.

4. Planning:

P14/V2550/FUL – The Gate House Reading Road Upton OX11 9HP – replacement of existing dwelling with single family dwelling.  The meeting was then reconvened.  Mr Fraser reported that a site visit had taken place on Monday 22nd December at 11.30am ; it was noted that the building was being situated at the extreme edge of the site to avoid encroaching on an area of paddock, which would require change of use of the land; however, the Council shared the concerns of the neighbour about the overbearing nature of the proposed dwelling and voted unanimously to object to the application in its present location.  The Clerk was instructed to advise the Vale accordingly. Clerk

Appendix A – Schedule of payments (ratification of cheques previously signed)

Description	Amount
Came & Co., additional insurance premium/mower	£68.93
Shoretrax, maintenance of playground equipment	£150.00
UVHAT, hire of hall	£30.00
TOTAL	£248.93

Angela Hoy, Clerk
Tel:  01235 851726
2nd January 2015

UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council

Upton Village Hall, Tuesday 18th November 2014 at 8.00 pm

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mr R Traynor, Mrs L Shaw, Mr D Reid, Cllr J Shelley, Mrs A Hoy (Clerk) and one member of the public

1. Apologies for Absence – Mr D Reid, Cllr S Lilly, and Michael Clayden (c/o Denise Clements)

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None received

3. Adoption of minutes of meeting(s) on: 16th September and 28th October 2014:  the minutes were adopted as a true record of the meetings.

4.  Reports

• County Councillor’s Report –  Cllr Stewart Lilly was not present
• District Councillor’s Report  – Cllr Shelley reported that she had been advised a grant had been approved for the gents toilets at Upton Village Hall (£4110), and a further grant of £1000 for audio visual equipment.  The Parish Council expressed their gratitude to the District Council.  Cllr Shelley was also aware of the meeting and subsequent email discussions regarding the flood problem in Stream Rd and advised UPC to approach her if there were problems funding the solution, as she might be able to help.  Dr Lott agreed to copy in Cllr Shelley in future correspondence. Cllr Shelley reported that the supply of grants from the Vale was now finished for this year but there would be more available next year.  Cllr Shelley noted that the Vale’s Local Plan was now out for consultation and hoped that UPC would respond before the deadline of 19th December by going onto the website, or by attending one of the public consultation meetings arranged for the next month.  She had noticed an interesting fact in the growth area data regarding Upton, that the village had a higher level of occupied homes than in other local villages. RL
• PCSO’s report – A report had been received from PCSO Denise Clements in the absence of PCSO Mike Clayden, which included reports of vehicles broken into and work tools stolen, but officers had been able to make some arrests.  Also several arrests for hare coursing and poaching in the last month, which it was hoped would discourage other people from taking up this activity.

5. Public Forum – the Chairman closed the meeting to allow comments to be made on the planning application relating to the Methodist Chapel.  The resident requested the Council to investigate whether there was a covenant in the Chapel deeds that might restrict its sale because he recalled when the Chapel was built that money had been raised by the village and, at the very least, the Methodist Authorities ought to consider giving some of the sale proceeds back to the village.  Mr Fraser agreed to investigate the deeds with the Land Registry and was authorised to purchase the relevant deed at a cost of £6.  The meeting was then reconvened. SF

6.  Matters arising:

Parish Council Meeting on 16th September:

a) Parish plan questionnaire: Mr Traynor reported that the first draft of the questions was being formulated and would be ready early December; there had been only one response to the Upton News article requesting views. The questionnaire will be distributed electronically except where residents receive their copy of Upton News in hardcopy.  The committee was a wide cross-section of the community, including two in the Youth section.  Councillors were requested to make known  any additional questions they would like included ASAP and before the meeting on January 19th when the Council will review the questionnaire. ALL

b) Recreation field access – Mrs Shaw and Mr Traynor reported that closing the car park gate had proved a partial success because there had been no trouble reported and none was anticipated in the winter months.  However, problems arose when closing the gate at night whilst there were still cars in the parking area, and the early morning dog walkers were some times inconvenienced. It was agreed keep the situation under review.

c) Report on OALC training course “Openness of Local Government Bodies Regulations” – Mrs Hoy had attended a recent NALC legal briefing regarding filming, blogging, tweeting and recording of local authority meetings which were now permitted by law, necessitating an amendment to Standing Orders. Mrs Hoy was requested to incorporate the amendment into the Standing Orders for approval at the next meeting.        ACH

d) Garage Clearance: Mrs Shaw confirmed that agreement had been reached on disposal of staging.  Dr Lott to organise.  RL

e) Storage of marquees – Mr Traynor agreed to draw up plans for appropriate storage boxes and Dr Lott would arrange for a carpenter to make them. RT/RL

Extraordinary Meeting on 28th October 2014 (taken under planning)

7. Business to be transacted:

a) Stream Road flooding: Dr Lott reported on the site meeting that had taken place 23rd October with Messrs Dela and Bostock from the Vale/OCC.  Mr Dela wrote to advise he would look into whether the Vale was able to install a more appropriate inlet screen on Stream Road and also whether they would fund this.  He also advised residents to contact Thames Water if leaks continued to be observed both on the main road and also on Stream Road outside South Springs, as well as any sewer flooding, as without this information they would not carry out works to alleviate the problem. Mr Dela had included a plan of a private surface water drain across rear gardens, which may be blocked.  Mr Bostock offered to survey the drain and possibly incorporate it into his programme. After further discussion it was AGREED that Dr Lott would compose a letter advising the residents of Stream Road of the proposed solution and post it to the affected houses by Friday 21st November and also include the drain plan in the note. It was further agreed that Dr Lott and Mr Fraser would get quotes from contractors to lay a tarmac hump.  If no objections had been received by a deadline of Friday 28th, then work would proceed. RL, SF

b) Annual Community Emergency Planning Survey 2014/15 – Mr Reid would be attending the annual Emergency Planning Event in Abingdon on 19th November, after which he would report on the proposed plan for Upton and complete the survey. DR

c) P14/V2469/O Methodist Chapel – the Council voted to object to the application due to the proposed new access on Fieldside which would be too close to the corner with Station Road, giving inadequate visibility. The proposed planting of a hedge would also render the corner blind, decreasing the safety of the corner for all users. The situation was accentuated by existing on-street parking.

The Council expressed disappointment that the Methodist Church, so long a part of the Upton community had failed to consult with anyone in Upton regarding the future of the land. It was agreed that the Council should contact the trustees in order to try and influence the nature of the inevitable development and to raise the suggestion that a donation from the proceeds of the sale may be appropriate, both to reflect the money raised by parishioners to build and maintain the chapel over 60 years, and the fact that the land was originally a gift from a parishioner (Frank Napper). Clerk

d) Vale Public Consultation on Local Plan 2031 Part 1 (deadline 19th Dec) – Dr Lott asked Cllr Shelley why the Local Plan was not just looking to address the existing local housing need, but actively looking to increase employment in the region which in turn required further housing. Dr Lott made the point that there are other areas of the country that need further employment more than the Vale and that central government should be ensuring this happens. Mr Fraser drew attention to the fact that previous predictions in jobs growth were massively overestimated and that the disputed current predictions were no basis on which to build on green field sites. Cllr Shelley was in agreement but noted that sporadic developments were going through on appeal.  Cllr Shelley thought it unlikely Upton would have houses foisted on it, but advised that once the Plan finishes the consultation stage it will go to central government, who will send it back if they don’t think the housing planned is adequate. Cllr Shelley reiterated that we needed to have the Local Plan in place to be able to fight speculative developments, which even the greenbelt and AONB would not protect against.  Dr Lott agreed to draft a response and circulate to all before putting the response on the website. RL/All

e) Assets of Community – Mr Traynor reported that he intended to complete the forms required to register the George and Dragon public house as a community asset, which had been recently sold by Greene King to Hawthorn Leisure, to prevent its use being changed.  This would give the village 6 weeks to come up with a plan to safeguard the building as a pub.  All agreed with this action. RT

8. For noting:

Planning:

• P14/V1123/LB Stocks, Stream Road – Proposed Garden Room – application withdrawn and resubmitted.  Further meeting 28th Oct. No strong views. Vale advised.
• P14/V1821/FUL Water Pumping Station West Hagbourne – conversion to dwelling. No objections, Vale advised.
• MW.0105/14 – Raymond Brown Minerals & Recycling Ltd., Chilton – retrospective permission granted for installation of security camera mast adjacent to MRF site.

9. Correspondence

• VoWH Planning; letter on Open Space and leisure facilities.
• Home Start, request for donation; (advised decision in May 2015)
• Oxfordshire Association for the Blind, request for donation; (ditto)
• Didcot CAB, request for donation, ditto
• Chiltern Sports Contractors, external sports facilities offered
• ORCC Annual Review 2013-14
• Neighbourhood Planning Conference, March 2015
• VoWH : Community Infrastructure Levy consultation (CIL)

10.     Receipts since last meeting

• £150 for defunct John Deere mower
• Bank interest September 34p, October 36p

Angela Hoy, Clerk
Tel:  01235 851726
25 November 2014

Appendix A – Schedule of payments

Description	Amount
Mrs A Hoy (salary, September & October @ £187.00 per month) BACS payment;	£374.00
The Churn Benefice – printing of Upton News (May-Sept)	£120.00
TOTAL	£494.00

UPTON PARISH COUNCIL

Minutes of Meeting of Upton Parish Council

Upton Village Hall, Tuesday 28th October 2014 at 8.00 pm

PRESENT: Dr R Lott (Chairman), Mr S Fraser, Mr R Traynor, Mrs L Shaw, Mr D Reid, Mrs A Hoy (Clerk) and one member of the public

1. Apologies for Absence – None

2. Declarations of Interest

Members are asked to declare any personal interest and the nature of that interest which they may have in any items under consideration at this meeting.  None declared.

3. Public Forum

4. Planning:
P14/V1624/HH Stocks, Stream Road – Amended by drawing PH/1148 B, received by Vale 20 October 2014. Size and position of the outbuilding revised.  Mr Fraser reported he had spoken to all the immediate neighbours and there were no objections to the revised location of the building.  Noted that the height had been slightly reduced.  Concern expressed at the possibility remaining that in the future access to the outbuilding could be gained via the garage.  After discussion it was unanimously AGREED to reply to the Vale there were “no strong views” against the application.  Clerk instructed to advise the Vale. Clerk

5. Half-yearly Financial Statement to end September 2014

Mr Norman went through the half-yearly figures and noted that donations from Uptonogood now totaled £8470 in the current financial year including a total of £2684 towards the new tractor mower, with a further £1010 earmarked for the kitchen refurbishment.  After discussion it was agreed to transfer £2000 from the General Reserve to the Garden Machinery reserve.  There was unanimous approval of the financial summary.

6. Goal posts at Recreation Ground – Repairs were required to the goal posts; Mr Traynor would organize a volunteer group.

Appendix A – Schedule of payments (ratification of cheques previously signed)

Description	Amount
Kalehurst Garden Machinery Ltd. (new mower)	£6042.52
Stuart Fraser – repairs to seesaw	£90.00
Angela Hoy – stationery & postage	£16.06
DVLA Fee for registering new mower	£55.00
TOTAL	£6203.58

Angela Hoy, Clerk
Tel:  01235 851726
1st November 2014